Office Manager

Fairfax, VA
Commensurate with education and experience.
Mar 10, 2023
May 04, 2023
Full Time
Sid and Reva Dewberry Department of Civil, Environmental and Infrastructure Engineering Office ManagerThe George Mason University Sid and Reva Dewberry Department of Civil, Environmental and Infrastructure Engineering, within the College of Engineering and Computing, seeks a proactive, organized, and self-reliant Office Manager. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment. About the Department:The Sid and Reva Dewberry Department of Civil, Environmental and Infrastructure Engineering advances the understanding of civil engineering principles and its determinants, and educates students in the methods and knowledge of the discipline. To this end, we support a broad, high-quality curriculum; attract and train excellent graduate students; attract and support faculty who excel in teaching.About the Position:The Office Manager and Administrative Assistant for the Sid and Reva Dewberry Department of Civil, Environmental and Infrastructure Engineering will be responsible for the daily execution as well as coordination of administrative and program support operations to ensure that the service needs of both faculty and students of the department are met. This position will work with and oversee office staff including a department fiscal administrative specialist. Responsibilities:Office and Event Management: Serve as executive admin assistant to the department chair including correspondence, scheduling and screening of calls;Schedule meetings and coordinate department events (such as CEI annual award luncheon, CEI Board meetings, SAME luncheon, Senior Design, Engineer's Week, faculty meetings, seminars, orientations, student group events, graduating class photos, senior design and dinner, information sessions, conferences/workshops, and receptions);Provide office management, including maintaining supplies and equipment, oversight and supervision of other office staff and student wage positions;Serve as the first point of contact for the office, including: screening and routing inquiries; handling emails, mail, and packages; and welcoming and guiding visitors appropriately;Submit work order requests and room reservations; Schedule travel and agendas for visitors to the Department, including interview candidates and seminar speakers; andIssue swipe and key access requests, manage seating assignments, manage space and office needs for incoming faculty and graduate teaching assistants, maintain Departmental swipe access and seating assignment spreadsheets.Departmental Program Support: Support Associate Chair in working with other university administrative offices to schedule courses, make classroom assignments, and complete other similar tasks; Manage course evaluations; Assist during program assessment; andPlacing textbook orders.Departmental Communications Support: Work with Chair and Associate Chair to develop literature and other publication information needed for the annual report and public dissemination and promotion of programs; Maintain and regularly update department website and social media content; andRespond to student inquires and requests for information on departmental programs.Departmental Human Resources Support: Oversee hiring process for all Graduate Teaching Assistants, Adjunct Faculty, and Wage employees for CEIE department and conduct onboarding procedures, including orientations for new Adjunct Faculty and teaching assistants;Properly maintain student and faculty files and records consisting of official and confidential information; andServe as the promotion and tenure (P&T) coordinator.Purchasing and Financial Management:Support the Department Chair and fiscal administrative assistant with financial management to include making purchases, monitoring the budget, and reconciling department accounts; and Serve as backup to the fiscal administrative assistant when necessary.Required Qualifications:Bachelor's degree, or an equivalent combination of related education and experience; Ability to effectively handle multiple responsibilities simultaneously and anticipate and meet deadlines, while maintaining flexibility regarding changes in priorities;Exceptional verbal and written communication skills and strong organizational abilities;Customer service skills, diplomacy skills, and the ability to work with a wide range of constituencies in a diverse community;Self-motivated with an ability to multi-task as needed and work efficiently; Interpersonal and communication skills (both written and verbal);Proficiency with Microsoft Office suite software, including word processing, spreadsheets, and e-mail applications;Demonstrated direct, relevant experience with office and financial management, including experience with financial processes to include purchase requisitions, travel reimbursements, and account reconciliation;Relevant experience in office/administrative positions; andExperience providing administrative support to executive or department head.Preferred Qualifications:Knowledge of university procedures, policies, and regulations;Knowledge of website editing software/platforms;Relevant experience in office/administrative position, events management, and/or social media work (typically 3+ years); andPrevious supervisory experience.*Please note that this is not a 100% remote/virtual position, but it is telework friendly. Depending upon your department/office, you may have the ability to telework 1-2 days per week.Mason Engineering: The Future of Engineering is Here The College of Engineering and Computing at George Mason University is comprised of the Volgenau School of Engineering and the School of Computing. The College is a fast-growing force for innovation in research and education. Ranked nationally in the top 100 in both undergraduate and graduate education, the College boasts 10,000 students in 37 undergraduate, master's, and doctoral degree programs, including several first-in-the-nation offerings. Of the 302 full-time faculty who comprise the College, 93 are tenured, 75 are tenure-track, 82 are instructional faculty, and 52 are research faculty. As part of a nationally ranked research university, its research teams expended more than $70 million in sponsored research awards last year and has projects with over $400 million in current and anticipated awards. Located in the heart of Northern Virginia's technology corridor, Mason Engineering stands out for its research in many leading areas including artificial intelligence, data analytics engineering, cybersecurity engineering, biomedical imaging and devices, autonomous systems, 5G communications, systems architectures, computational biomedicine, community-based healthcare, advanced materials and manufacturing, sustainable infrastructure, and more. The College highly encourages multidisciplinary research and provides faculty with opportunities to work with other disciplines.George Mason University is the largest and most diverse public research university in Virginia, with an enrollment of 40,000 students studying in over 200 degree programs. Mason is an innovative, entrepreneurial institution with national distinction in a range of academic fields. It was classified as an R1 research institution in 2016 by the Carnegie Classifications of Institutes of Higher Education. Mason is located in the city of Fairfax in Northern Virginia at the doorstep of the Washington, D.C., metropolitan area, with unmatched geographical access to a number of federal agencies and national laboratories. Northern Virginia is also home to one of the largest concentrations of high-tech firms in the nation, providing excellent opportunities for interaction with industry. Fairfax is consistently rated as being among the best places to live in the country, and has an outstanding local public school system.In conjunction with Amazon's decision to establish a second headquarters in Northern Virginia, the Commonwealth of Virginia announced a multi-year plan to invest in the growth of degree programs in computing. George Mason University has committed to accelerate its plans to increase its capacity in engineering and computing. Some of the university's exciting plans are the launch of the Institute for Digital InnovAtion, a university think tank and incubator to serve the digital economy, and the expansion of its Arlington Campus with a 360,000 square foot building¬-Fuse at Mason Square. Fuse will become the nexus of Mason's transdisciplinary research, entrepreneurship, and academic program efforts in digital innovation, and will unite the public and private sectors in a collaborative alliance to address the world's grand challenges.

For full consideration, applicants must complete the online application at for position number 02915z and attach a cover letter, resume, and a list of three professional references with contact information. Full consideration will apply to applicants who submit their completed application by March 24, 2023; however, review of applications will continue until the position is filled.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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