Administrative Coordinator for the Office of the ProvostThe George Mason University Office of the Provost is seeking a part-time (20 - 25 hours per week) Administrative Coordinator position to provide administrative and calendaring support. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.About the Position:This position will provide administrative and calendaring support to the Office of the Provost, including maintaining the schedules for the members of the Academic Administration team. This position will support a variety of office functions for the Office of the Provost, including but not limited to: managing the calendars, assisting with the coordination of standing and adhoc meetings for the team that require making arrangements for virtual and hybrid meetings, assist with agenda management, meeting transcription and note organization, assist the team with file management and tracking internal assignments and communicate to customers in a timely manner with status updates on their requests. This position will serve as a receptionist and have working hours between 12-5pm.Responsibilities:Scheduling Support: Works closely with the Academic Administration Team leaders to manage calendars and daily schedules; proactively resolving calendaring conflicts before they arise; responding to internal and external calendaring requests; and providing requested materials to meeting constituents. Ensuring effective communication and providing excellent customer service in a calm professional manner to all key customer groups, including but not limited to: Office of the Provost, Office of the Senior Vice President, members of the Provost's Senior Staff, Chief Business Officers, colleagues, and co-workers. Administrative Support: Provide general administrative support to the Provost Office Academic Administration team including but not limited to: Attending meetings as requested to serve as note taker and provide summary notes to attendees highlighting action items. Assist with file management for the team and ensuring internal standards are met and followed. Assist with assignment management and tracking for the team ensuring proactive follow-up occurs with internal project tracking systems and updating the tracker as information is discovered. Coordinate with Provost Office to ensure customers are being communicated with regularly on the status of their requests.Required Qualifications:Bachelor's degree or equivalent combination of education and experience;Ability to schedule and adjust meetings, calls, events, and travel while being mindful of urgency, priority, and ever-changing schedules. Requires high attention to detail to resolve calendar conflicts before they arise;Experience in a fast-paced executive office and demonstrated customer service experience required. Demonstrated qualification to successfully work and communicate with a diverse internal and external community in a professional manner;Extensive knowledge of professional office procedures;Demonstrated computer skills to include Microsoft Office Suite;Demonstrated writing and communication skills;Ability to work under pressure accomplishing multiple tasks with congruent deadlines; handle confidential issues; work well with others in an in-person and virtual team environment; must have a professional demeanor;Ability to organize files electronically; andDemonstrated ability to organize vast amounts of information into synthesized notes and action plans.Preferred Qualifications:Experience providing administrative support to a team.Note: This position is meant to work on site in Fairfax Office.
For full consideration, applicants must apply for position number WG1GMU at https://jobs.gmu.edu/; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.
"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!George Mason University, Where Innovation is Tradition."
George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.