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Licensure Specialist (HR Specialist)

Alexandria City Public Schools
Alexandria, Virginia
Closing date
May 2, 2023

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Human Resources
Full Time
Career Level
Experienced (Non-Manager)

Job Details

Job Description:

The job of Human Resources Specialist (Licensure) was established for the purpose/s of ensuring that personnel procedures conform to district policies; resolving licensure issues; monitoring the credential process; maintaining records of employee status; providing information to employees within the district; documenting information and ensuring processing of district/state/federal required reports; and processing applicants efficiently; ensuring employees have appropriate licensure for assigned job(s).

  • Education: Bachelor's degree in a job-related area.
  • Experience: Job-related within the specialized field with increasing levels of responsibility is required.

Essential Functions:

  • Composes documents (e.g. correspondence, agenda, minutes, bulletins, reports, etc.) to communicate information to school and district personnel, the public, state officials, etc.
  • Coordinates employment process (e.g. recruitment, interviewing, etc.) in compliance with mandated requirements. Evaluate employment transcripts to assess applicant eligibility and salary placement.
  • Provides necessary information to personnel on a variety of procedures and program requirements to assist in making decisions, taking appropriate action, and/or complying with established fiscal guidelines.
  • Maintains a variety of employment files (applicants, seniority and eligibility lists, test scores, etc.) and records, compiling pertinent employee information (e.g. salary, probationary period, eligibility, etc.) to ensure accuracy of employee's compensation, eligibility for position, and compliance with mandated requirements.
  • Ensures efficient processing of applicants and employees in addressing position requirements and adherence to legal and/or administrative requirements.
  • Participates in meetings, workshops, and seminars as assigned to gather information required to perform functions.
  • Prepares various reports and related documents (e.g. agenda items, change of status, leave of absence, recruitment packages, conference schedules, etc.).
  • Processes documents and materials (e.g. applications, salary schedules, changes in employment status, credential renewals, etc.) and disseminates information to appropriate parties.
  • Provides orientation to new personnel (e.g. employment practices, etc.) to ensure employees are knowledgeable of current practices and administrative processes.
  • Researches and adheres to employment laws and regulations to implement procedures in compliance with current legal requirements.
  • Responds to inquiries from a variety of internal and external sources (e.g. staff, parents, students, public agencies, etc.).
  • Schedules evaluations, testing, interviews, etc. to process applicants efficiently.
  • Screens employment applications to validate applicant qualifications against posted requirements.
  • Reviews licensure issues in compliance with VDOE regulations to ensure eligibility for employment.
  • Orients new employees (e.g. payroll, benefits, licensure, etc.) on employee licensure.
  • Other duties as assigned

  • Criminal Justice Fingerprint/Background Clearance.
  • Tuberculosis Skin Test.

Public Health Compliance
  • Proof of COVID vaccination. Exemptions for religious/medical will be reviewed.
  • Must follow safety and health protocols.


Primary Location:
Central Office
Salary Range:
$54,720.00 - $67,276.80 / Support SUP-28
Shift Type:


Alexandria City Public Schools is one of the most diverse school systems in the country and we celebrate that diversity. Our students come from more than 80 different countries, speak more than 60 languages, and represent a rainbow of ethnic and cultural groups. They are economically diverse, but all are rich in that the residents of Alexandria are dedicated to ensuring that each and every one of them achieves success.

The children of Alexandria have benefited significantly from the strong support of City Council and the Alexandria community over the years. Tremendous gains have been made in student achievement and ACPS continues to be in the forefront of technology integration.

T.C. Williams High School is on the cutting edge, both inside and out. The award-winning building features numerous environmentally sound features, such as a 450,000-gallon underground cistern that collects and stores rainwater for building use, and a rooftop garden that provides stormwater management. The redesigned educational program at T.C. consists of smaller learning communities designed to increase academic achievement and the level of student engagement. Students feel more connected to caring adults, and teachers have more opportunity to know and support their students.

The City of Alexandria was recently named one of the Top 100 Communities for Young People by America's Promise, partly because of the quality of our schools and programs. A recent City survey indicates that the number of people who made the decision to live in Alexandria based on the quality of the schools has increased since 2004. We have many reasons to celebrate. ACPS is truly an urban success!

Company info
2000 N Beauregard St

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