Senior Proposal Specialist-Remote

Rockville, VA
Mar 08, 2023
Jun 14, 2023
Full Time
Westat is an employee-owned corporation providing research services to agencies of the U.S. Government, as well as businesses, foundations, and state and local governments. Westat's research, technical, and administrative staff of more than 2,000 is located at our headquarters in Rockville, Maryland, near Washington, DC.

Westat is committed to building a diverse workforce and a culture of inclusivity, belonging and equity for all. We believe that our greatest strength draws on the different backgrounds, cultures, perspectives and experiences of our employees.

Job Summary:
Westat is seeking a highly organized and detail-oriented individual to join its team as a Proposal Specialist. The Proposal Specialist role is a support position and involves working directly with proposal managers and coordinating all support resources (i.e., editorial, document production services, graphics, pricing, reproduction, and contracts departments) to facilitate development and delivery of high-quality, compliant proposals, following company standards and procedures. 

Job Responsibilities:
  • Work with proposal manager to develop proposal schedule and monitor throughout submission
  • Assist proposal manager with compiling of proposal draft materials, oversee formatting
  • Coordinate with corporate resources that assist with proposal development
  • Request updates to and compile staff resumes and project summaries
  • Prepare past performance chapters/volumes and prepare/submit questionnaires
  • Conduct quality and RFP compliance checks
  • Coordinate final proposal production and submission

Basic Qualifications:
  • Typically requires a bachelor's degree or equivalent experience
  • 2-5 years of relevant Federal Government proposal experience
  • Experience with Federal Government RFPs and proposal requirements
  • Proficient in MS Office/Office 365 and MS Teams

Preferred Qualifications:
  • Association of Proposal Management Professionals (APMP), Foundation-Level
  • Experience with grant proposals
  • Knowledge of state, local, and commercial proposals a plus
  • Specific experience working on proposals for our major clients, including CDC, NIH, SAMHSA, CMS, other HHS agencies, ED, SSA, USDA, DOT, and VA

Other Required Qualifications: 
  • Demonstrated communication skills
  • Experience collaborating with proposal teams and internal clients
  • Organization skills, including time management ability
Westat offers a well-rounded and comprehensive benefits program focused on wellness and work/life balance. Subject to plan requirements, employees may participate in:
  • Employee Stock Ownership Plan
  • 401(k) Retirement Plan
  • Paid Parental Leave
  • Vacation Leave (15 days per year)
  • Sick Leave (10 days per year)
  • Holiday Leave ( 7 government holidays plus 2 floating holidays)
  • Professional Development
  • Health Advocate
  • Employee Assistance Program
  • Travel Accident Insurance
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Short Term Disability Insurance
  • Long Term Disability Insurance
  • Life and AD&D Insurance
  • Critical Illness Insurance
  • Supplemental Life Insurance
  • Flexible Spending Account
  • Health Savings Account

Westat is an Equal Opportunity Employer and does not discriminate on the basis of race, creed, color, religion, sex, national origin, age, veteran status, disability, marital status, sexual orientation, citizenship status, genetic information, gender identity or expression, or any other protected status under applicable law.