Asset Management Specialist #646

Work Hours: 8:30am- 5:30pm
Pay Band: SAA-5 - $60463-$90702
Remote Work Status: Hybrid / FLSA Status: Non-Exempt
Posting Date Range: 3/2/2023-3/16/2023
This vacancy announcement closes at 7pm EST. Late applications will not be accepted.

Job Description
This is administrative ordering, inventorying, receiving, and disposing of equipment in support of the Senate community. Work includes performing physical inventories, scheduling inventory dates with Senate Offices, and providing guidance on inventory related matters. Work also involves preparing reports and serving as a department representative. The incumbent works daily with Senate offices, Government Services Administration (GSA) personnel, the IT vendor, and various SAA departments to document inventory changes, audit inventory records, research inconsistences, and resolve discrepancies. Work is performed under the general supervision of an immediate supervisor, and is reviewed for quality and quantity of work performed and adherence to policies and procedures.

Examples of Work
Provides information regarding equipment, services and policies; handles inquiries on lost, stolen and damaged equipment, equipment reassignments, moves, and individual office concerns; initiates and processes invoices for lost, stolen or damaged equipment. Schedules and conducts physical inventories of equipment in Senate offices; updates inventory management and online ordering systems; generates reports; audits inventory management system for accuracy; investigates inventory inconsistencies. Enters and maintains records in an inventory management system. Serves as a liaison between the Senate and the General Service Administration (GSA) on local and state equipment; maintains, audits, and provides accurate documentation of equipment assignments to Senate offices. Provides inventory management guidance and teaches inventory best practices and policy to Senate offices; represents the department in meetings involving equipment movement and transfer. Coordinates inventory related assistance with internal logistic departments. Updates and maintains online catalog of general office equipment for purchase by the Senate offices; ensures prices, features, and technical specifications are listed accurately.

Minimum Qualifications

Work requires a high school diploma (or GED), and one to three years of experience with customer service, operation of IT, telecom and/or office equipment, and a basic understanding of inventory methods; or any equivalent combination of education and experience that provides the following knowledge, abilities and skills:

• Knowledge of, or ability to learn, departmental rules, regulations, procedures and functions, including familiarity with policies and regulations set by the Senate Rules and Administration Committee and the Senate Select Committee on Ethics.
• Knowledge of modern public procurement inventory control and asset management practices.
• Knowledge of office equipment, computers, and mobile equipment.
• Knowledge of inventory management systems, excel, or other database systems.
• Ability to respond to customer inquiries and complaints in a tactful, timely and courteous manner.
• Ability to enter and to keep accurate computerized records.
• Ability to communicate effectively.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Work requires good hand- eye coordination, the ability to use hand tools regularly, the ability to sit or stand for extended periods and physical effort such as walking, bending, kneeling, crawling, and/or safely lifting, pushing or carrying objects up to 50 pounds.

Licenses, Certification and Other Requirements
For education requirements please see Minimum Qualifications.

Conditions of Employment
To be employed by a Senate employing office in a paid position in the continental United States an individual must:
1. Be a U.S. citizen;
2. Be lawfully admitted for permanent residence and seeking citizenship as outlined in 8 U.S.C. § 1324b(a)(3)(B);
3. Be (i) admitted as a refugee under 8 U.S.C. § 1157 or granted asylum under 8 U.S.C. § 1158 and (ii) have filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; or
4. Owe allegiance to the U.S. (i.e., qualify as a non-citizen U.S. national under federal law).

Employment is contingent on background / security investigation results.  

BENEFITS AT-A-GLANCE

The SAA provides a highly competitive benefits package for all SAA staff. Our benefits extend beyond health care coverage to help provide employees with student loan reimbursement, professional development, transportation subsidy, TSP/retirement savings, access to our Employee Assistance Program, and more! For more information regarding SAA’s benefits, please visit https://sen.gov/OPPW 

ACCOMMODATIONS

As an Equal Opportunity Employer, the SAA is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with SAA and need special assistance or an accommodation to complete the application process, please submit your request to employment@saa.senate.gov email with “Accommodation” in the subject line.

VOLUNTARY SELF-IDENTIFICATION FOR VETERANS' PREFERENCE

If you are identifying as veterans' preference eligible under the VEOA, please use this link  [saa.csod.com]to complete your application for Veterans' Preference AFTER you apply for this position. The link will also be available on the "Thank You" page after you have submitted your job application.

Candidates only need to apply one time for veterans’ preference to be considered for all future veterans’ preference positions within the Senate Sergeant at Arms. 

• All supporting documents must ONLY be provided within the Veterans’ Preference Application and within the stated deadline of the job announcement.
• Late applications for veterans’ preference will not be considered.
• Documentation to obtain veterans’ preference will not be considered if attached to the job application.
• If you need to revise or resubmit your Application for Veterans' Preference/documents, please withdraw your previous Application for Veterans' Preference and resubmit. If you require assistance, please email employment@saa.senate.gov.
• To view additional information regarding the VEOA, please click here [senate.gov].

An applicant who declines to self-identify as a disabled veteran and/or to provide information and documentation regarding his/her disabled veteran’s status will not be subjected to an adverse employment action, but the individual may be ruled ineligible for veterans’ preference.