Senior Accounts Payable Specialist

Job Description

The Senior Accounts Payable Specialist will provide support to our internal and external vendors / customers. Will contribute to the delivery of accurate and timely payments focused on providing excellence in customer service. Will be committed to meet goals by continuously meeting deadlines, offering solutions and identifying opportunities to drive process improvements whilst successfully partnering with all stakeholders in the organization.

Motivations:

• You can identify the right language to drive results.
• You are energized by problem solving and are driven to provide excellence in Customer Service
• You are organized and have great time management skills that will allow you to deliver tasks on time

Responsibilities:

• Complete payments and control expenses by receiving, processing, and verifying invoices
• Reconcile processed work by verifying entries and balancing to system reports
• Monitoring discount opportunities and vendor payment terms
• Processing and auditing expense reports and requests for advances
• Verify vendor accounts by researching monthly statements, invoices and related transactions and correcting discrepancies
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Disburse petty cash by recording entry, verifying documentation
• Protect organization's value by keeping information confidential
• Sort and distribute incoming mail
• Audit and process payment cards into vendor portals
• 1099 processing and maintenance
• Assist in month-end period closing
• Manage invoice uploads into Oracle and manually enter invoices as needed
• Prepare and process electronic transfers and payments
• Vendor setup and maintenance including global banking information and validating bank info
• Correspond with vendors and respond to inquiries providing excellent customer service
• Produce monthly reports
• Provide supporting documentation for audits
• Report system and process deficiencies to management and/or IT staff for resolution
• Assist with projects and other related duties as needed
• Provide support for front end business owners on each department's supplier relationships
• Lead process improvement initiatives and departmental projects as needed.
• Develop purchasing process documentation and training material.
• Coordinate and facilitate training across the organization on Purchasing processes and best practices.
• Support day-to-day operation, month end activities, and provide internal/external customer service

Qualifications:

• 5+ years of Accounts Payable experience
• Global banking experience working with multiple currencies and payment types a plus
• Must have strong work ethics and curiosity
• Must be well organized and a self-starter
• Must be able to follow standard procedures
• Detail oriented, professional attitude, reliable
• Proficient in Excel and Word, Oracle experience a plus
• Possess strong organizational and time management skills
• Strong problem-solving skills, accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
• Ability to communicate effectively verbally and in writing
• Ability to interact with employees and vendors in a professional manner
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness

Wherever you are in your life or career, The Washington Post offers comprehensive and inclusive benefits for every step of your journey:

• Competitive medical, dental and vision coverage
• Company-paid pension and 401(k) match
• Three weeks of vacation and up to three weeks of paid sick leave
• Nine paid holidays and two personal days
• 20 weeks paid parental leave for any new parent
• Robust mental health resources
• Backup care and caregiver concierge services
• Gender affirming services
• Pet insurance
• Free Post digital subscription
• Leadership and career development programs

Benefits may vary based on the job, full-time or part-time schedule, location, and collectively bargained status.

The Post strives to provide its readers with high-quality, trustworthy news and information while constantly innovating. That mission is best served by a diverse, multi-generational workforce with varied life experiences and perspectives. All cultures and backgrounds are welcomed.

The innovation doesn't end in the Newsroom - dozens of teams power The Washington Post. We are now hiring the next innovator - how will you Impact Tomorrow?

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