Accounting/Admin Assistant

Accounting and Administrative Assistant

We are seeking a highly motivated, detail-oriented Accounting Assistant with Administrative proven experience to join our team.  This position will focus in all areas of A/R & A/P and assist our Controller and organization in areas including but not limited to, Accounting, Administration and Operations. This is an excellent opportunity for a professional, dependable and responsible individual.

Responsibilities

Accounts Receivable

• Generate and submit invoices to clients in construction estimating software and QuickBooks
• Ensure proper coding to revenue accounts
• Assist in collections, process FC invoices and monthly statements
• Draft correspondences for standard past-due accounts and contact delinquent clients to request payment
• Process credit card payments in QuickBooks
• Assist in state/county business license renewals and applications
• Help maintain customer databases, understand client’s payment terms, complete payment applications and lien waiver forms
• Manage client payment portals
• Perform A/R reconciliations in construction estimating software and QuickBooks
• Generate required weekly/monthly excel reports
• Weekly bank reconciliations
• Aid in client COI requests
• Perform additional assigned related A/R tasks

Accounts Payable

• Verify and enter vendor bills in construction estimating software and QuickBooks
• Perform A/P reconciliations in construction estimating software and QuickBooks
• Maintain vendor files are current: COI and W-9 and subcontract agreements
• Process weekly check runs and keep files organized
• Point of contact to vendors for payments, completing credit applications, and reviewal of Tibbs’ account to be current and in good standing
• Data entry supporting duties
• Assist with monthly credit card expense accounts, statements/reports
• Generate required weekly/monthly excel reports
• Perform additional assigned related A/P tasks

Administration

• Assist with on onboarding and other HR assigned tasks
• Point of contact for any related requests from employees regarding co. benefits
• Cross trained in QuickBooks Assisted Payroll to provide backup support
• Assist and process certified payroll submissions
• Manages and updates equipment/vehicle asset lists
• Assist in yearly insurance and workers compensation audits
• Serve as an additional notary public to Tibbs Paving
• Assigned administrative duties, record incoming client leads, help monitor estimates email inbox, serve as back up answering phones
• Aid in technology related questions from staff members
• Improve and create effective accounting/office processes
• Provide additional administrative support to the Controller and Operations

Qualifications

• Bachelor’s degree preferable in an accounting/finance from a recognized college or University
• Minimum of 5 years proven experience in A/P, A/R and Payroll
• Proficient in QuickBooks, MS Office
• Experience in Credit and Collections
• Knowledge of ProCru and/or construction estimating software a plus
• Asphalt Paving Industry knowledge a plus
• Must have verifiable references and pass a drug test
• Bilingual in English/Spanish is a plus

Key Competencies

• Proven ability to work independently in a fast-paced environment
• Critical thinker, focused on finding solutions
• Administrative and clerical proficiency professional
• Strong verbal and written communication abilities with excellent interpersonal and customer service skills

Job Type:

• Full Time-Onsite, 9-5 M-F Salary commensurate with experience Benefits include Medical/Dental coverage and 401k and Paid Time off