Accounting/Admin Assistant

Location
20109, Manassas
Salary
Up to $55,000 per year
Posted
Feb 25, 2023
Closes
Apr 01, 2023
Industry
Other
Hours
Full Time

Accounting and Administrative Assistant

We are seeking a highly motivated, detail-oriented Accounting Assistant with Administrative proven experience to join our team.  This position will focus in all areas of A/R & A/P and assist our Controller and organization in areas including but not limited to, Accounting, Administration and Operations. This is an excellent opportunity for a professional, dependable and responsible individual.

Responsibilities

Accounts Receivable

  • Generate and submit invoices to clients in construction estimating software and QuickBooks
  • Ensure proper coding to revenue accounts
  • Assist in collections, process FC invoices and monthly statements
  • Draft correspondences for standard past-due accounts and contact delinquent clients to request payment
  • Process credit card payments in QuickBooks
  • Assist in state/county business license renewals and applications
  • Help maintain customer databases, understand client’s payment terms, complete payment applications and lien waiver forms
  • Manage client payment portals
  • Perform A/R reconciliations in construction estimating software and QuickBooks
  • Generate required weekly/monthly excel reports
  • Weekly bank reconciliations
  • Aid in client COI requests
  • Perform additional assigned related A/R tasks

Accounts Payable

  • Verify and enter vendor bills in construction estimating software and QuickBooks
  • Perform A/P reconciliations in construction estimating software and QuickBooks
  • Maintain vendor files are current: COI and W-9 and subcontract agreements
  • Process weekly check runs and keep files organized
  • Point of contact to vendors for payments, completing credit applications, and reviewal of Tibbs’ account to be current and in good standing
  • Data entry supporting duties
  • Assist with monthly credit card expense accounts, statements/reports
  • Generate required weekly/monthly excel reports
  • Perform additional assigned related A/P tasks

Administration

  • Assist with on onboarding and other HR assigned tasks
  • Point of contact for any related requests from employees regarding co. benefits
  • Cross trained in QuickBooks Assisted Payroll to provide backup support
  • Assist and process certified payroll submissions
  • Manages and updates equipment/vehicle asset lists
  • Assist in yearly insurance and workers compensation audits
  • Serve as an additional notary public to Tibbs Paving
  • Assigned administrative duties, record incoming client leads, help monitor estimates email inbox, serve as back up answering phones
  • Aid in technology related questions from staff members
  • Improve and create effective accounting/office processes
  • Provide additional administrative support to the Controller and Operations

Qualifications

  • Bachelor’s degree preferable in an accounting/finance from a recognized college or University
  • Minimum of 5 years proven experience in A/P, A/R and Payroll
  • Proficient in QuickBooks, MS Office
  • Experience in Credit and Collections
  • Knowledge of ProCru and/or construction estimating software a plus
  • Asphalt Paving Industry knowledge a plus
  • Must have verifiable references and pass a drug test
  • Bilingual in English/Spanish is a plus

Key Competencies

  • Proven ability to work independently in a fast-paced environment
  • Critical thinker, focused on finding solutions
  • Administrative and clerical proficiency professional
  • Strong verbal and written communication abilities with excellent interpersonal and customer service skills

Job Type:

  • Full Time-Onsite, 9-5 M-F Salary commensurate with experience Benefits include Medical/Dental coverage and 401k and Paid Time off 

Similar jobs

Apply for Accounting/Admin Assistant

Already uploaded your resume? Sign in to apply instantly

Apply

Upload from your computer

Or import from cloud storage

Your Resume must be a .doc, .pdf, .docx, .rtf, and no bigger than 1Mb


4000 characters left

Marketing Communication

We'd love to send you information about Jobs and Services from Washington Post Jobs by email.

All emails will contain a link in the footer to enable you to unsubscribe at any time.


When you apply for a job we will send your application to the named recruiter, who may contact you. By applying for a job listed on Washington Post Jobs you agree to our terms and conditions and privacy policy. You should never be required to provide bank account details. If you are, please email us.