Accounting/Admin Assistant
- Employer
- Tibbs Paving, Inc.
- Location
- 20109, Manassas
- Salary
- Up to $55,000 per year
- Posted
- Feb 25, 2023
- Closes
- Apr 01, 2023
- Function
- Accountant, Administrative
- Industry
- Other
- Career Level
- Experienced (Non-Manager)
- Hours
- Full Time
Accounting and Administrative Assistant
We are seeking a highly motivated, detail-oriented Accounting Assistant with Administrative proven experience to join our team. This position will focus in all areas of A/R & A/P and assist our Controller and organization in areas including but not limited to, Accounting, Administration and Operations. This is an excellent opportunity for a professional, dependable and responsible individual.
Responsibilities
Accounts Receivable
- Generate and submit invoices to clients in construction estimating software and QuickBooks
- Ensure proper coding to revenue accounts
- Assist in collections, process FC invoices and monthly statements
- Draft correspondences for standard past-due accounts and contact delinquent clients to request payment
- Process credit card payments in QuickBooks
- Assist in state/county business license renewals and applications
- Help maintain customer databases, understand client’s payment terms, complete payment applications and lien waiver forms
- Manage client payment portals
- Perform A/R reconciliations in construction estimating software and QuickBooks
- Generate required weekly/monthly excel reports
- Weekly bank reconciliations
- Aid in client COI requests
- Perform additional assigned related A/R tasks
Accounts Payable
- Verify and enter vendor bills in construction estimating software and QuickBooks
- Perform A/P reconciliations in construction estimating software and QuickBooks
- Maintain vendor files are current: COI and W-9 and subcontract agreements
- Process weekly check runs and keep files organized
- Point of contact to vendors for payments, completing credit applications, and reviewal of Tibbs’ account to be current and in good standing
- Data entry supporting duties
- Assist with monthly credit card expense accounts, statements/reports
- Generate required weekly/monthly excel reports
- Perform additional assigned related A/P tasks
Administration
- Assist with on onboarding and other HR assigned tasks
- Point of contact for any related requests from employees regarding co. benefits
- Cross trained in QuickBooks Assisted Payroll to provide backup support
- Assist and process certified payroll submissions
- Manages and updates equipment/vehicle asset lists
- Assist in yearly insurance and workers compensation audits
- Serve as an additional notary public to Tibbs Paving
- Assigned administrative duties, record incoming client leads, help monitor estimates email inbox, serve as back up answering phones
- Aid in technology related questions from staff members
- Improve and create effective accounting/office processes
- Provide additional administrative support to the Controller and Operations
Qualifications
- Bachelor’s degree preferable in an accounting/finance from a recognized college or University
- Minimum of 5 years proven experience in A/P, A/R and Payroll
- Proficient in QuickBooks, MS Office
- Experience in Credit and Collections
- Knowledge of ProCru and/or construction estimating software a plus
- Asphalt Paving Industry knowledge a plus
- Must have verifiable references and pass a drug test
- Bilingual in English/Spanish is a plus
Key Competencies
- Proven ability to work independently in a fast-paced environment
- Critical thinker, focused on finding solutions
- Administrative and clerical proficiency professional
- Strong verbal and written communication abilities with excellent interpersonal and customer service skills
Job Type:
- Full Time-Onsite, 9-5 M-F Salary commensurate with experience Benefits include Medical/Dental coverage and 401k and Paid Time off