Administrative Assistant I

Alexandria, Virginia
Feb 22, 2023
Jun 13, 2023
Career Level
Entry Level
Full Time
Job Description

The Administrative Assistant I provides administrative support to the assigned Administrator, School, or Department; establishes and maintains records; compiles and distributes materials and reports; responds to inquiries from various internal and external sources. The Administrative Assistant I performs budget, finance, and accounting functions of the assigned Administrator, School, or Department.


Education: High school diploma or equivalent.

Experience: Job-related within specialized field with increasing levels of responsibility is required.

Other Qualifications: Bilingual preferred.

Essential Functions

  • Supports assigned administrative and department personnel to assist with administrative functions and ensure an efficient and effective work environment.
  • Coordinates schedules, meetings, and activities in support of administrator/department staff.
  • Compiles data from various sources (e.g., calendars, meetings, etc.) to comply with financial, legal and/or administrative requirements.
  • Uses numerous data management techniques to format, enter, edit, print, and file information.
  • Performs record-keeping and general and program-specific clerical functions (e.g., scheduling, copying, faxing, mailings, etc.), supporting site activities and/or administrative requirements.
  • Responds to various inquiries from internal and external parties to provide information, direction, and facilitate communication among parties.
  • Composes documents (e.g., correspondence, agendas, minutes, bulletins, reports, etc.) to communicate information to school and district personnel, the public, state officials, etc.
  • Attends meetings and workshops to record events and convey or receive information.
  • Enters budget and financial data and records of transactions into a computerized accounting system in accordance with proper procedures.
  • Maintains accounts involving various and complex entries.
  • Codes and classifies transactions involving the distribution of expenditures among many classes of accounts. Updated September 2014
  • Compiles, retrieves and reconciles monthly, quarterly, semiannual, and annual totals, reports, and financial statements.
  • Properly handles all cash receipts/bank deposits.
  • Processes bills, fees, and other payments in a timely manner.
  • Informs supervisor of fund balances and requests for expenditures.
  • Performs other related duties, as assigned, to ensure the efficient and effective functioning of the work unit.

  • Criminal Justice Fingerprint/Background Clearance
  • Tuberculosis Skin Test

Public Health Compliance
  • Proof of COVID vaccination. Exemptions for religious/medical will be reviewed.
  • Must follow safety and health protocols.


Primary Location:
ACHS International Academy
Salary Range:
$39,513.60 - $48,614.40 / Support SUP-18
Shift Type:

Similar jobs