Administrative Assistant I

3 days left

Location
Alexandria, Virginia
Posted
Feb 22, 2023
Closes
Mar 29, 2023
Ref
3013
Function
Administrative
Industry
Education
Career Level
Entry Level
Hours
Full Time
Job Description

The Administrative Assistant I provides administrative support to the assigned Administrator, School, or Department; establishes and maintains records; compiles and distributes materials and reports; responds to inquiries from various internal and external sources. The Administrative Assistant I performs budget, finance, and accounting functions of the assigned Administrator, School, or Department.

Qualifications

Education: High school diploma or equivalent.

Experience: Job-related within specialized field with increasing levels of responsibility is required.

Other Qualifications: Bilingual preferred.

Essential Functions

  • Supports assigned administrative and department personnel to assist with administrative functions and ensure an efficient and effective work environment.
  • Coordinates schedules, meetings, and activities in support of administrator/department staff.
  • Compiles data from various sources (e.g., calendars, meetings, etc.) to comply with financial, legal and/or administrative requirements.
  • Uses numerous data management techniques to format, enter, edit, print, and file information.
  • Performs record-keeping and general and program-specific clerical functions (e.g., scheduling, copying, faxing, mailings, etc.), supporting site activities and/or administrative requirements.
  • Responds to various inquiries from internal and external parties to provide information, direction, and facilitate communication among parties.
  • Composes documents (e.g., correspondence, agendas, minutes, bulletins, reports, etc.) to communicate information to school and district personnel, the public, state officials, etc.
  • Attends meetings and workshops to record events and convey or receive information.
  • Enters budget and financial data and records of transactions into a computerized accounting system in accordance with proper procedures.
  • Maintains accounts involving various and complex entries.
  • Codes and classifies transactions involving the distribution of expenditures among many classes of accounts. Updated September 2014
  • Compiles, retrieves and reconciles monthly, quarterly, semiannual, and annual totals, reports, and financial statements.
  • Properly handles all cash receipts/bank deposits.
  • Processes bills, fees, and other payments in a timely manner.
  • Informs supervisor of fund balances and requests for expenditures.
  • Performs other related duties, as assigned, to ensure the efficient and effective functioning of the work unit.

Clearances:
  • Criminal Justice Fingerprint/Background Clearance
  • Tuberculosis Skin Test

Public Health Compliance
  • Proof of COVID vaccination. Exemptions for religious/medical will be reviewed.
  • Must follow safety and health protocols.

WP

Primary Location:
ACHS International Academy
Salary Range:
$39,513.60 - $48,614.40 / Support SUP-18
Shift Type:
Full-Time

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