Administrative Assistant I
- Employer
- Alexandria City Public Schools
- Location
- Alexandria, Virginia
- Posted
- Feb 22, 2023
- Closes
- Jun 13, 2023
- Ref
- 3013
- Function
- Administrative
- Industry
- Education
- Career Level
- Entry Level
- Hours
- Full Time
Job Description
The Administrative Assistant I provides administrative support to the assigned Administrator, School, or Department; establishes and maintains records; compiles and distributes materials and reports; responds to inquiries from various internal and external sources. The Administrative Assistant I performs budget, finance, and accounting functions of the assigned Administrator, School, or Department.
Qualifications
Education: High school diploma or equivalent.
Experience: Job-related within specialized field with increasing levels of responsibility is required.
Other Qualifications: Bilingual preferred.
Essential Functions
Clearances:
Public Health Compliance
WP
Primary Location:
ACHS International Academy
Salary Range:
$39,513.60 - $48,614.40 / Support SUP-18
Shift Type:
Full-Time
The Administrative Assistant I provides administrative support to the assigned Administrator, School, or Department; establishes and maintains records; compiles and distributes materials and reports; responds to inquiries from various internal and external sources. The Administrative Assistant I performs budget, finance, and accounting functions of the assigned Administrator, School, or Department.
Qualifications
Education: High school diploma or equivalent.
Experience: Job-related within specialized field with increasing levels of responsibility is required.
Other Qualifications: Bilingual preferred.
Essential Functions
- Supports assigned administrative and department personnel to assist with administrative functions and ensure an efficient and effective work environment.
- Coordinates schedules, meetings, and activities in support of administrator/department staff.
- Compiles data from various sources (e.g., calendars, meetings, etc.) to comply with financial, legal and/or administrative requirements.
- Uses numerous data management techniques to format, enter, edit, print, and file information.
- Performs record-keeping and general and program-specific clerical functions (e.g., scheduling, copying, faxing, mailings, etc.), supporting site activities and/or administrative requirements.
- Responds to various inquiries from internal and external parties to provide information, direction, and facilitate communication among parties.
- Composes documents (e.g., correspondence, agendas, minutes, bulletins, reports, etc.) to communicate information to school and district personnel, the public, state officials, etc.
- Attends meetings and workshops to record events and convey or receive information.
- Enters budget and financial data and records of transactions into a computerized accounting system in accordance with proper procedures.
- Maintains accounts involving various and complex entries.
- Codes and classifies transactions involving the distribution of expenditures among many classes of accounts. Updated September 2014
- Compiles, retrieves and reconciles monthly, quarterly, semiannual, and annual totals, reports, and financial statements.
- Properly handles all cash receipts/bank deposits.
- Processes bills, fees, and other payments in a timely manner.
- Informs supervisor of fund balances and requests for expenditures.
- Performs other related duties, as assigned, to ensure the efficient and effective functioning of the work unit.
Clearances:
- Criminal Justice Fingerprint/Background Clearance
- Tuberculosis Skin Test
Public Health Compliance
- Proof of COVID vaccination. Exemptions for religious/medical will be reviewed.
- Must follow safety and health protocols.
WP
Primary Location:
ACHS International Academy
Salary Range:
$39,513.60 - $48,614.40 / Support SUP-18
Shift Type:
Full-Time