Administrative Assistant I: Office of Specialized Instruction
- Employer
- Alexandria City Public Schools
- Location
- Alexandria, Virginia
- Posted
- Feb 17, 2023
- Closes
- Mar 21, 2023
- Ref
- 3005
- Function
- Administrative
- Industry
- Education
- Career Level
- Entry Level
- Hours
- Full Time
Job Description:
Provides secretarial support to assigned Administrator(s) or Department; establishes and maintains records; compiling and distributes materials and reports; and responds to inquiries from a variety of internal and external sources.
Qualifications:
Essential Functions:
Clearances
Public Health Compliance
WP
Primary Location:
Central Office
Salary Range:
$39,513.60 - $48,614.40 / Support SUP-18
Shift Type:
Full-Time
Provides secretarial support to assigned Administrator(s) or Department; establishes and maintains records; compiling and distributes materials and reports; and responds to inquiries from a variety of internal and external sources.
Qualifications:
- Education: High school diploma or equivalent.
- Experience: Job-related experience within the specialized field with increasing levels of responsibility required.
Essential Functions:
- Coordinates schedules, meetings, and activities for the purpose of supporting administrator/department staff with operational activities.
- Maintains a wide variety of files and records (manual/computer; confidential/non-confidential) to provide documentation in accordance with administrative and legal requirements.
- Maintains all monies collected (e.g., field trips, school fundraising activities, school monetary donations, etc.) to keep accurate school financial records for all school Activity Funds.
- Monitors assigned departmental activities and/or program components (e.g., travel arrangements and reimbursements, meetings and events, etc.) to ensure that goals are achieved, target dates are met, and financial, legal and/or administrative requirements are satisfied.
- Prepares a variety of written materials (e.g., reports, memos, letters, etc.) for the purpose of documenting activities, providing written references and/or conveying information.
- Responds to various inquiries from internal and external parties (e.g., staff, parents, students, public agencies, etc.) to provide information, facilitate communication among parties and/or providing direction.
- Supports assigned administrative and department personnel to provide assistance with administrative functions.
- Assists other personnel as may be required for the purpose of ensuring an efficient and effective work environment.
- Attends meetings and workshops for the purpose of recording events, conveying and/or receiving information.
Clearances
- Criminal Justice Fingerprint/Background Clearance.
- Tuberculosis Skin Test.
Public Health Compliance
- Proof of COVID vaccination. Exemptions for religious/medical will be reviewed.
- Must follow safety and health protocols.
WP
Primary Location:
Central Office
Salary Range:
$39,513.60 - $48,614.40 / Support SUP-18
Shift Type:
Full-Time