Contract Specialist

Location
Alexandria, Virginia
Posted
Feb 17, 2023
Closes
Sep 13, 2023
Ref
3008
Industry
Education
Hours
Contract
Job Description

The Contract Specialist writes, administers, and manages contracts and compliance; Understands the terms and conditions of government contracts.

Qualifications

Education: A minimum of an Associate Degree from an accredited college or university with a major in business administration, public policy, public administration, or related field; two or more years of related experience with grants and public procurement or equivalent combination of education and experience.

Certificates & Licenses: Valid Virginia Driver's license required, or the ability to obtain one.

Experience: Business background, contract administration preferred-previous experience working with local government. Virginia public procurement background is a plus. Paralegal background a plus.

Key Competencies:
  • Knowledge of the Virginia Public Procurement Act (VPPA)
  • Ability to read and analyze legal documents
  • Ability to define problems, collect data, establish facts, and draw valid conclusions.
  • Ability to work with cross functional teams.
  • Ability to communicate clearly and effectively, both orally and in writing
  • Knowledge of purchasing methods and procedures including ordinances, rules and regulations governing purchasing operations;
  • Ability to train users in contract systems
  • Ability to establish and maintain effective working relationships with vendors, user agencies, employees and the general public;

Essential Functions
  • Writes and Reviews ACPS and Vendor Contracts
  • Writes contract amendments
  • Interprets and enforces contract terms and conditions
  • Prepares and executes contract renewals
  • Updates and maintains the Contracts database
  • Verifies vendor compliance according to contracts, contractor licenses, and ACPS policies
  • Acts as a liaison between contractors, ACPS departments, legal counsel, and Schools Updated February 2023
  • Trains end users on functionalities within MUNIS
  • Manages the insurance certificates process, ensuring certificates are current and on file
  • Ensures proper Contract Close Out Process
  • Maintains controls of records retention for the procurement office.
  • Reviews work to ensure items for purchase are within the scope or guidelines
  • Processes and completes moderately complex purchase orders.
  • Assists other staff to perform their jobs for the purpose of maintaining adequate work flow, budgets codes and allocations within MUNIS.
  • Obtains Informal written price quotations from vendors submitted with departmental requisitions, for the purpose of verifying price quotations obtained by user departments, and authorizes the issuance of a purchase order.
  • Prepares correspondence and reports for the purpose of documenting department needs.
  • Reports improprieties and /or abuses of supervisors for the purpose of maintaining legal and financial guidelines.

Clearances:
  • Criminal Justice Fingerprint/Background Clearance.
  • Tuberculosis Skin Test.

Public Health Compliance
  • Proof of COVID vaccination. Exemptions for religious/medical will be reviewed.
  • Must follow safety and health protocols.

WP

Primary Location:
Central Office
Salary Range:
$54,720.00 - $67,276.80 / Support SUP-28
Shift Type:
Full-Time

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