Contract Specialist

Job Description

The Contract Specialist writes, administers, and manages contracts and compliance; Understands the terms and conditions of government contracts.

Qualifications

Education: A minimum of an Associate Degree from an accredited college or university with a major in business administration, public policy, public administration, or related field; two or more years of related experience with grants and public procurement or equivalent combination of education and experience.

Certificates & Licenses: Valid Virginia Driver's license required, or the ability to obtain one.

Experience: Business background, contract administration preferred-previous experience working with local government. Virginia public procurement background is a plus. Paralegal background a plus.

Key Competencies:

• Knowledge of the Virginia Public Procurement Act (VPPA)
• Ability to read and analyze legal documents
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to work with cross functional teams.
• Ability to communicate clearly and effectively, both orally and in writing
• Knowledge of purchasing methods and procedures including ordinances, rules and regulations governing purchasing operations;
• Ability to train users in contract systems
• Ability to establish and maintain effective working relationships with vendors, user agencies, employees and the general public;

Essential Functions

• Writes and Reviews ACPS and Vendor Contracts
• Writes contract amendments
• Interprets and enforces contract terms and conditions
• Prepares and executes contract renewals
• Updates and maintains the Contracts database
• Verifies vendor compliance according to contracts, contractor licenses, and ACPS policies
• Acts as a liaison between contractors, ACPS departments, legal counsel, and Schools Updated February 2023
• Trains end users on functionalities within MUNIS
• Manages the insurance certificates process, ensuring certificates are current and on file
• Ensures proper Contract Close Out Process
• Maintains controls of records retention for the procurement office.
• Reviews work to ensure items for purchase are within the scope or guidelines
• Processes and completes moderately complex purchase orders.
• Assists other staff to perform their jobs for the purpose of maintaining adequate work flow, budgets codes and allocations within MUNIS.
• Obtains Informal written price quotations from vendors submitted with departmental requisitions, for the purpose of verifying price quotations obtained by user departments, and authorizes the issuance of a purchase order.
• Prepares correspondence and reports for the purpose of documenting department needs.
• Reports improprieties and /or abuses of supervisors for the purpose of maintaining legal and financial guidelines.

Clearances:

• Criminal Justice Fingerprint/Background Clearance.
• Tuberculosis Skin Test.

Public Health Compliance

• Proof of COVID vaccination. Exemptions for religious/medical will be reviewed.
• Must follow safety and health protocols.

WP

Primary Location:
Central Office
Salary Range:
$54,720.00 - $67,276.80 / Support SUP-28
Shift Type:
Full-Time