Contract Specialist

Alexandria, Virginia
Feb 17, 2023
Sep 13, 2023
Job Description

The Contract Specialist writes, administers, and manages contracts and compliance; Understands the terms and conditions of government contracts.


Education: A minimum of an Associate Degree from an accredited college or university with a major in business administration, public policy, public administration, or related field; two or more years of related experience with grants and public procurement or equivalent combination of education and experience.

Certificates & Licenses: Valid Virginia Driver's license required, or the ability to obtain one.

Experience: Business background, contract administration preferred-previous experience working with local government. Virginia public procurement background is a plus. Paralegal background a plus.

Key Competencies:
  • Knowledge of the Virginia Public Procurement Act (VPPA)
  • Ability to read and analyze legal documents
  • Ability to define problems, collect data, establish facts, and draw valid conclusions.
  • Ability to work with cross functional teams.
  • Ability to communicate clearly and effectively, both orally and in writing
  • Knowledge of purchasing methods and procedures including ordinances, rules and regulations governing purchasing operations;
  • Ability to train users in contract systems
  • Ability to establish and maintain effective working relationships with vendors, user agencies, employees and the general public;

Essential Functions
  • Writes and Reviews ACPS and Vendor Contracts
  • Writes contract amendments
  • Interprets and enforces contract terms and conditions
  • Prepares and executes contract renewals
  • Updates and maintains the Contracts database
  • Verifies vendor compliance according to contracts, contractor licenses, and ACPS policies
  • Acts as a liaison between contractors, ACPS departments, legal counsel, and Schools Updated February 2023
  • Trains end users on functionalities within MUNIS
  • Manages the insurance certificates process, ensuring certificates are current and on file
  • Ensures proper Contract Close Out Process
  • Maintains controls of records retention for the procurement office.
  • Reviews work to ensure items for purchase are within the scope or guidelines
  • Processes and completes moderately complex purchase orders.
  • Assists other staff to perform their jobs for the purpose of maintaining adequate work flow, budgets codes and allocations within MUNIS.
  • Obtains Informal written price quotations from vendors submitted with departmental requisitions, for the purpose of verifying price quotations obtained by user departments, and authorizes the issuance of a purchase order.
  • Prepares correspondence and reports for the purpose of documenting department needs.
  • Reports improprieties and /or abuses of supervisors for the purpose of maintaining legal and financial guidelines.

  • Criminal Justice Fingerprint/Background Clearance.
  • Tuberculosis Skin Test.

Public Health Compliance
  • Proof of COVID vaccination. Exemptions for religious/medical will be reviewed.
  • Must follow safety and health protocols.


Primary Location:
Central Office
Salary Range:
$54,720.00 - $67,276.80 / Support SUP-28
Shift Type:

Similar jobs