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Contract Specialist

Employer
Alexandria City Public Schools
Location
Alexandria, Virginia
Closing date
Sep 13, 2023

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Industry
Education
Function
School and Teaching
Hours
Contract
Career Level
Experienced (Non-Manager)

Job Details

Job Description

The Contract Specialist writes, administers, and manages contracts and compliance; Understands the terms and conditions of government contracts.

Qualifications

Education: A minimum of an Associate Degree from an accredited college or university with a major in business administration, public policy, public administration, or related field; two or more years of related experience with grants and public procurement or equivalent combination of education and experience.

Certificates & Licenses: Valid Virginia Driver's license required, or the ability to obtain one.

Experience: Business background, contract administration preferred-previous experience working with local government. Virginia public procurement background is a plus. Paralegal background a plus.

Key Competencies:
  • Knowledge of the Virginia Public Procurement Act (VPPA)
  • Ability to read and analyze legal documents
  • Ability to define problems, collect data, establish facts, and draw valid conclusions.
  • Ability to work with cross functional teams.
  • Ability to communicate clearly and effectively, both orally and in writing
  • Knowledge of purchasing methods and procedures including ordinances, rules and regulations governing purchasing operations;
  • Ability to train users in contract systems
  • Ability to establish and maintain effective working relationships with vendors, user agencies, employees and the general public;

Essential Functions
  • Writes and Reviews ACPS and Vendor Contracts
  • Writes contract amendments
  • Interprets and enforces contract terms and conditions
  • Prepares and executes contract renewals
  • Updates and maintains the Contracts database
  • Verifies vendor compliance according to contracts, contractor licenses, and ACPS policies
  • Acts as a liaison between contractors, ACPS departments, legal counsel, and Schools Updated February 2023
  • Trains end users on functionalities within MUNIS
  • Manages the insurance certificates process, ensuring certificates are current and on file
  • Ensures proper Contract Close Out Process
  • Maintains controls of records retention for the procurement office.
  • Reviews work to ensure items for purchase are within the scope or guidelines
  • Processes and completes moderately complex purchase orders.
  • Assists other staff to perform their jobs for the purpose of maintaining adequate work flow, budgets codes and allocations within MUNIS.
  • Obtains Informal written price quotations from vendors submitted with departmental requisitions, for the purpose of verifying price quotations obtained by user departments, and authorizes the issuance of a purchase order.
  • Prepares correspondence and reports for the purpose of documenting department needs.
  • Reports improprieties and /or abuses of supervisors for the purpose of maintaining legal and financial guidelines.

Clearances:
  • Criminal Justice Fingerprint/Background Clearance.
  • Tuberculosis Skin Test.

Public Health Compliance
  • Proof of COVID vaccination. Exemptions for religious/medical will be reviewed.
  • Must follow safety and health protocols.

WP

Primary Location:
Central Office
Salary Range:
$54,720.00 - $67,276.80 / Support SUP-28
Shift Type:
Full-Time

Company

Alexandria City Public Schools is one of the most diverse school systems in the country and we celebrate that diversity. Our students come from more than 80 different countries, speak more than 60 languages, and represent a rainbow of ethnic and cultural groups. They are economically diverse, but all are rich in that the residents of Alexandria are dedicated to ensuring that each and every one of them achieves success.

The children of Alexandria have benefited significantly from the strong support of City Council and the Alexandria community over the years. Tremendous gains have been made in student achievement and ACPS continues to be in the forefront of technology integration.

T.C. Williams High School is on the cutting edge, both inside and out. The award-winning building features numerous environmentally sound features, such as a 450,000-gallon underground cistern that collects and stores rainwater for building use, and a rooftop garden that provides stormwater management. The redesigned educational program at T.C. consists of smaller learning communities designed to increase academic achievement and the level of student engagement. Students feel more connected to caring adults, and teachers have more opportunity to know and support their students.

The City of Alexandria was recently named one of the Top 100 Communities for Young People by America's Promise, partly because of the quality of our schools and programs. A recent City survey indicates that the number of people who made the decision to live in Alexandria based on the quality of the schools has increased since 2004. We have many reasons to celebrate. ACPS is truly an urban success!

Company info
Location
2000 N Beauregard St
Alexandria
VA
22314
US

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