Contracts Administrator

The Space Telescope Science Institute (STScI) is a multi-mission science and flight operations center for NASA’s flagship observatories on the Johns Hopkins University Homewood campus in Baltimore, Maryland. Learn more about our missions

The Contracts Administrator #5631 will support negotiation and administration of STScI contracts, while supporting risk analysis/mitigation and coordinating new business proposals for Government and commercial opportunities. This role will use strong organization and communication skills to build and maintain relationships with all stakeholders.

This position can support hybrid work. Candidates must reside in or be willing to relocate to our local market. (MD, DE, VA, PA, DC & WV).

Responsibilities include:

  • Reviewing and obtaining approvals for contract-related travel and purchases
  • Assisting in negotiation of contracts with proper coordination with management
  • Processing contract modifications, updating Deltek CostPoint systems to reflect changes
  • Reviewing RFP/AO/NRA terms and conditions and identifying contractual issues that may require management advice. Identify risks and provide a mitigation plan for management review.
  • Coordinating proposal approval process, ensuring compliance with AURA/STScI Policies and Procedures
  • Administering contracts, monitoring compliance with contract requirements, resolving issues arising during performance, and addressing scope changes as needed to ensure appropriate contract value and funding.
  • Analyzing financial reports related to assigned contracts and evaluating need for funding or changes in terms and conditions
  • Preparing reports as requested by finance, PMO, or other internal customers in order to meet contract requirements.
  • Staying abreast of relevant industry rules and regulations to keep organization compliant
  • Maintaining nondisclosure agreements and proposing language modifications to company agreements.


Substitution of additional relevant education or experience for stated qualifications may be considered.

  • Minimum of two years’ experience in Government and commercial proposal preparation, negotiation and contract administration.
  • Bachelor’s degree in Business Administration, Business Management or related field.
  • Basic knowledge of Federal Acquisition Regulations (FAR), ITAR, export licensing, OMB A-122 and Intellectual Property issues
  • Proficient use of Adobe, Microsoft Word, Microsoft Excel, video conferencing tools, and computerized filing systems.

**This role requires U.S. citizenship or permanent resident status.**


Compensation is commensurate with education and experience. Our excellent benefits include:

  • Employer retirement contribution – direct STScI contribution of 10% of your salary from your first day
  • 12 days sick leave, up to 24 days’ vacation, and 10 paid holidays
  • Comprehensive medical/dental/vision/prescription plans, and more!


TO APPLY: Please upload a resume, cover letter and online application using this link:

Apply to Contracts Administrator

Applications received by Sunday, March12, 2023 will receive full consideration. Applications received after this date will be considered until the position is filled.

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COVID-19 Working Protocols:

STScI offers a flexible and welcoming workspace for all. STScI embraces the diversity of our staff as a strategic priority in creating a first-rate community. We strongly encourage women, ethnic minorities, veterans, and disabled individuals to apply for these opportunities. Veterans, disabled individuals, or wounded warriors needing assistance with the employment process can contact us at EOE/AA/M/F/D/V.

As a leader in the astronomical community, AURA is committed to diversity and inclusion. AURA develops and supports programs that advance our organizational commitment to diversity, broaden participation, and encourage the advancement of diversity throughout the workforce.

As a recipient of U.S. Government funding, AURA is considered a government contractor subject to Equal Employment Opportunity and Affirmative Action regulations. As an Equal Opportunity and Affirmative Action Employer, AURA and all of the centers do not discriminate based on race, sex, age, religion, national origin, sexual orientation, gender identity/gender identity expression, lawful political affiliations, veteran status, disability, and any other legally protected status under applicable federal, state, and local equal opportunity laws. The statements below, as well as the requests for self-identification, are required under these regulations. We encourage your participation in meeting these federal reporting requirements for protection and assisting us in our record-keeping and reporting. Your responses are kept strictly confidential.                                                                                             #LIHYBRID         #INDHP

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)