Accounting Assistant

On-site in NE Washington D.C.
Up to $75,000 per year + benefits incl. 6% 401(k) match
Feb 08, 2023
Mar 15, 2023
Full Time

Position:         Accounting Assistant

Job Type:       Full-Time (Monday thru Friday, 6 AM-2 PM)

Location:        Washington, DC (no remote available)

Pay:                Competitive, Salary

Duties Include:


  • Collect employee timecards, review for accuracy and completeness, and follow up on missing or unapproved time.
  • Calculate job cost on timecards to ensure accurate project labor cost.
  • Track and record all paid time off per company policies.
  • Reconcile expense reports and installer time and submit for approval.
  • Enter hourly and salary time and expenses into accounting system on a weekly basis in accordance with the established payroll processing schedule.
  • Verify payroll for accuracy and completeness and meet with human resources to ensure all changes have been updated.
  • Generate and review reports against weekly spreadsheets and provide reports to financial officer for final review and approval.
  • Print and mail payroll checks and direct deposit slips to employees.
  • Maintain payroll files and payroll data ensuring data is secure using established procedures.
  • Submit weekly certified payroll reports using 3rd party vendors and form WH-347.

Accounts Payable

  • Respond to external vendors and internal clients regarding all aspects of the accounts payable process, including processing invoices for payment, open purchase orders, and resale certificates.
  • Research information to provide accurate and timely solutions to internal clients and vendors.
  • Verify the accuracy of vendor invoices and confirm that the correct purchase order and/or job or general ledger account codes are used.
  • Enter invoices into Star builder accounting system; accurately reflecting discounts, posting periods, and due dates.
  • Produce reports for weekly disbursements and open items for review by financial officer.
  • Generate payment to vendors weekly and match the check with backup for review by the financial officer.
  • Maintain vendor files and information to ensure easily available information.
  • Review monthly vendor statements and address any outstanding invoices.
  • Enter hand checks into accounting system monthly ensuring correct general ledge account codes are used.
  • Monitor open purchase orders to ensure invoices as posted correctly and closed when paid in full.
  • Maintain documents for annual FSC audit and assist purchasing in preparing for annual audit.
  • Reconcile and replenish petty cash as needed.

Accounts Receivable

  • Collaborate with project managers and others to ensure billing accuracy.
  • Generate monthly AIA invoices for each project.
  • Prepare and submit complete billing submittal packages in accordance with general contractor requirements for each project.
  • Enter change proposals into accounting system and file.
  • Review and request change orders from general contractors.
  • Resolve project specific customer and internal billing matters.
  • Reconcile billing and payment discrepancies.
  • Complete and file lien waivers as needed.
  • Maintain job files (both hard files and electronic).
  • Process and post cash receipts against open AR.

Minimum Qualifications:

  • Experience with Microsoft Office (Excel, Word, and Outlook).
  • Must be able to multi-task and adjust to new situations quickly.
  • Excellent organizational, analytical, and investigative skills.
  • Must be extremely detail oriented.
  • Ability to work independently and as part of a team.
  • Strong problem-solving skills.
  • Willingness to learn and assume increasing responsibilities.
  • Ability to display thorough and logical follow-through on any given task or project.
  • High numerical aptitude
  • Proficient typing and 10-key skills
  • High School Diploma or GED

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