Ethics and FOIA Program Specialist

Employer
USAJobs
Location
Washington, D.C
Posted
Feb 08, 2023
Closes
Feb 15, 2023
Function
Program Manager
Hours
Full Time
Duties

THIS IS NOT A REMOTE POSITION

This is a developmental position. The Full Performance Level is EL-0301-14 Senior Ethics/FOIA Program Specialist. The incumbent performs developmental assignments under closer than normal supervision. Assignments become progressively more difficult until the full-performance level is reached.

Ethics and Financial Disclosure Program

1. Serves as the subject matter and technical advisor to the DAEO and ADAEO for public and confidential financial disclosure reporting. Reviews disclosure reports to determine whether the report is timely, complete, and in the proper form.

2. Identifies conflicts of interest and compliance with conflicts of interest law, and regulations, such as the Standards of Ethical Conduct for Employees of the Executive Branch and the Supplemental Standards of Ethical Conduct for FHFA Employees. In the event a submission is out of compliance, notifies DAEO/ADAEO on issue and may advise potential paths to bring situation into compliance.

3. Conducts preliminary review of all requests for approval of outside employment, official speaking engagements, and authorizations. Recommends action for final review by DAEO/ADAEO for final decision.

4. Provides advice, troubleshooting, and guidance on the applications used for the filing and management of financial disclosure. Provides technical assistance to filers upon request and may provide substantive advice on moderately complex issues with clear precedent.

5. Ensures that financial disclosure reports are assigned to new and current filers in a timely manner. Handles matters related to the collection of overdue reports, including reminders and notification to filers and their supervisors.

6. Maintains online databases for disclosure reports to track the status of filings, including what reports have been reviewed and what further steps must be taken to complete the review. Generates standard reports from the systems as needed.

7. Plans, coordinates, and arranges for ethics and political activity training for new and current FHFA staff, handling all administrative aspects associated with the training, including maintaining records.

8. Prepares the response to the OGE annual ethics questionnaire, maintaining statistics throughout the year.

FOIA Program

9. Serves as a subject matter and technical advisor to the FOIA Officer, Senior FOIA Officer and Chief FOIA Officer for FOIA requests and related projects as requested. Documents and processes FOIA requests for Agency compliance with FOIA.

10. Receives, reviews, and analyzes FOIA requests, communicates directly with requesters to clarify, or narrow received requests, and provides status updates to requestors as necessary. Serves as primary point of contact for requesters and provides clarification and explanation of agency processes, decisions, and timelines as necessary.

11. Works directly with applicable FHFA staff to identify documents and materials responsive to FOIA requests, reviews documentation as to what information may be released and what information is exempt from disclosure by FOIA laws and regulations and provides recommendations to FOIA lead on what may be excluded.

12. Prepares FOIA request responses, including redacting documents and applying necessary exemptions and prepares draft response letters to requesters that include the following as appropriate: (i) justifications for denials; (ii) justifications for exemptions; and (iii) determination regarding expedited processing requests. Acts as initial reviewer of straightforward or standard FOIA exemptions or requests and may provide initial review for more complex exemptions/requests. Decisions are reviewed by FOIA Officer or Senior FOIA Officer for completeness and substantive accuracy.

13. Maintains accurate records about information that has been released or withheld and ensures that compete administrative records are filed as necessary. Ensures all requests, decisions, and responses and tracked accordingly.

14. Monitors overall FOIA requests rates and workload, provides reporting on FOIA request response times and status updates as necessary, and recommends appropriate resourcing and response strategies to FOIA manager. Identifies bottlenecks in processes and may make suggestions to improve FOIA processes and procedures.

15. Other duties as assigned.

Requirements

Conditions of Employment

  • Status Candidates (Merit Promotion and VEOA Eligibles) and those eligible for other hiring authorities.
  • ***SF 50's are now required with the exception of current FHFA employees. Please include one showing your tenure and competitive status. You will not be considered without this.
  • Males born after 12-31-59 must be registered for Selective Service
  • May be required to successfully complete a probationary period
  • Only experience and education obtained by the closing date of this announcement will be considered.
  • Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level).
  • Suitable for Federal employment, as determined by background investigation
  • Resume and supporting documents (See How To Apply)


Qualifications

Qualifying experience for the EL/GS-11 level includes one year of specialized experience at least equivalent to EL/GS-09 which is in or directly related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position.

Examples of specialized experience include the following:

Providing troubleshooting and basic policy guidance to staff or the public on the use and/or application of either Freedom of Information Act (FOIA) or federal financial disclosure systems/processes
.
Applying relevant policy and regulatory guidance and best practices to support the review of initial requests related to FOIA or ethics/financial disclosure reports.

Using a case-management system or other tracking program to provide regular updates on the progress of cases/requests and disclosure reports as well as provide standardized reporting for review by higher management.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

This job does not have an education qualification requirement.

Additional information

If you are a veteran with preference eligibility and are claiming 5-points veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans' preference visit: https://www.usajobs.gov/Veterans .

Males born after 12-31-59 must be registered or exempt from Selective Service (see https://www.sss.gov/RegVer/wfRegistration.aspx ).

Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 90 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: http://www.opm.gov/rif/employee_guides/career_transition.asp .

FHFA is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment regardless of race, color, religion, gender (including pregnancy, sexual orientation, and gender identity), national origin, disability (physical or mental), age (40 years of age or over), genetic information, parental status, marital status, prior protected EEO activity, political affiliation, or other non-merit factors.

REASONABLE ACCOMODATION:

FHFA provides reasonable accommodations to applicants with disabilities, except when doing so would pose an undue hardship on the Agency. If you need a reasonable accommodation for any part of the application and hiring process, please notify FHFA. The Agency's decision on granting a reasonable accommodation will be made on a case-by-case basis.
  • (202) 649-3963
  • (800) 877-8339 TTY
  • reasonableaccommodations@fhfa.gov


Ethics: FHFA employees are subject to government-wide ethical standards of conduct, financial disclosure requirements, and post-employment prohibitions. In addition, certain FHFA employees are prohibited from accepting compensation from Fannie Mae and Freddie Mac for a two-year period after terminating employment with FHFA. Furthermore, to avoid financial conflicts-of interest or the appearance of conflicts-of-interest, FHFA employees may need to divest or sell certain assets they, their spouse, or minor children own or control, including securities issued by Fannie Mae, Freddie Mac, or the Federal Home Loan Banks. Employees who work on Federal Home Loan Bank issues may need to sell or divest financial interests with any of the Federal Home Loan Bank members, which may include stock in bank holding companies, insurance companies, and other financial services firms. Questions regarding these requirements and prohibitions should be directed to the Office of General Counsel at (202) 649-3088.

Noncompetitive Appointment Authorities: For more information on noncompetitive appointment authority eligibility requirements:
  • Persons with Disabilities-Schedule A
  • Special Hiring Authorities for Veterans
  • Special Hiring Authority for Certain Military Spouses
  • Other Special Appointment Authorities