Budget Analyst

Arlington, Virginia
Feb 07, 2023
Mar 14, 2023
Analyst, Finance
Full Time

Job Title: Budget Analyst  

Position Supervisor:   Director of Engagement Operations and Marketing

Classification Level: Full-Time Exempt  

Location: Arlington, VA (hybrid/remote work optional)  

Position Timeline: Permanent   

APHSA is recruiting new talent! We are seeking an ambitious new hire who has a high level of financial acumen and strong experience with budget development and analysis.

APHSA represents leaders from state, county, and city human services agencies to advance the well-being of individuals, families, and communities nationwide. As a nonprofit, bipartisan membership association, we work with our members to generate pragmatic solutions grounded in lived experience with a lens for racial equity and belonging.

Join a team of dedicated, results-oriented professionals who are helping our members improve the well-being of individuals, families, and communities across the nation! Our team at APHSA needs a person like you who leans forward and feels comfortable engaging with teammates, thought leaders and partners.  

We are looking for an innovative, solutions-oriented action taker who will add to our collaborative team environment.

While your focus is developing, analyzing, and managing association-wide budgets, we are also looking for someone who thrives in a team environment. The ideal candidate is comfortable working across multiple, cross-functional internal teams to advance our work with kindness, compassion, inclusion, and a can-do spirit.

Your direct supervisor and coach will be the Director of Engagement Operations and Marketing. Your support will be the entire APHSA organization because we work best when we all work together! 

JOB SUMMARY: The Budget Analyst is responsible for the development, management, and analysis of grants, contracts, and departmental budgets. This position requires knowledge of GAAP, financial management skills, and the ability to analyze historical data to create accurate forecasts and help develop policies and procedures. Additionally, you will track staff capacity and anticipate additional hires needed for existing and new grants. 

Key Responsibilities #1 – Grants/Contracts Budget Analysis (50%)

  • Working with Grants and Contracts manager, outside accounting firm, and existing technology platform (Sage Intaact), monitor grant expenses to track actual v. budget; 
  • Develop grant budgets (private philanthropy and US Federal Government) in partnership with APHSA legislative policy staff, Grants and Contracts Manager, outside accounting firm, and internal finance team; 
  • Track sub-contractor/sub-awardee expenses per grant and across all grants; 
  • Provide expertise in developing or refining policies and procedures that improve APHSA’s internal operations on grants and contracts;
  • Inform staff and contractors about their spend rate and how that aligns with the grant budget; 
  • Using staff allocation data and expected grants/contracts awards to determine if additional staff is needed to complete APHSA’s grant obligations;
  • Using time tracking platform to monitor staff capacity and workload;  
  • Assist Grants and Contracts manager review grant agreements, subcontractor agreements and non-grant  related contracts.

Key Responsibilities #2 – Internal Operations (30%)

  • Review APHSA departmental budgets and liaise with department leads to track actual v. budget monthly; 
  • Assist department leads in developing yearly budgets and semi-annual revisions with a keen eye on how funds are best allocated across APHSA;
  • Develops and refines organization-wide procedures that improve internal operations;
  • Presents budget analysis and recommendations to management; 
  • Supports budget development activities;
  • Oversees and compares expenditures to original budget;
  • Monitors changes in tax laws. 

Key Responsibilities #3 – Grants/Contracts Accounting (20%)

  • Assists Senior Accounting Manager in completing grant/contracts-related accounting tasks;
  • Other duties as assigned.


  • Knowledge of data analysis and forecasting methods. 
  • Understanding of budgeting and Federal Grants regulatory requirements.
  • Proficient in accounting software, preferably Sage Intaact.  
  • Proficient in employee time tracking software, preferably ClickTime. 
  • Previous experience in non-profit or association organization.
  • Outstanding communication skills (verbal and written).
  • Willingness to travel (up to 10%) as public health considerations permit.


  • Bachelor's degree in Finance, Budgeting, Accounting, or related field. 
  • 5-7 years' proven experience involving analytical research and reporting of complex financial  data. 
  • Ability to develop and maintain cooperative working relationships with various employees and vendors. 
  • Ability to interpret financial data. 
  • Ability to prepare and present clear, concise administrative and financial reports. 
  • Thorough understanding of accounting and budgeting principles and practices, GAAP, and accepted auditing standards. 
  • Understanding of Federal Grants regulatory requirements.
  • Knowledge of data analysis and forecasting methods.
  • Ability to work on schedule. 
  • Ability to prepare and present clear, concise administrative and financial reports. 
  • Excellent mathematical ability and an analytical mind.
  • Proficient in Microsoft Office and other related database applications. 

 At APHSA, we value and support the health, well-being and future of our staff. Our benefit package is based on improving employee morale, which fosters a work environment where staff feel they can thrive and feel accomplished. Aside from basic benefits such as 100% employer coverage of health, dental, and vision insurance, we also offer additional employee benefits and perks like these:

  • $250 work from home stipend
  • 3% contribution to 401 k or ROTH Plan
  • Monthly Staples account allowance
  • Hybrid work environment
  • Additional discretionary holidays included with 11 paid holidays
  • Employee Appreciation gifts and an APHSA Swag pop-up shop
  • 20 vacation days
  • 15 sick/wellness days
  • Disability insurance
  • Life Insurance
  • FSA (health, dependent, commuter)
  • Optional employee paid benefits (legal, pet insurance, critical illness, accident)


Please submit a resume and cover letter.  

This employer participates in E-Verify for employment verification.

The American Public Human Services Association (APHSA) is a bipartisan national membership association representing state and local health and human services agencies and the subject matter experts that help execute their mission to improve outcomes for people nationwide. APHSA's dedication to promoting diversity, racial equity, multiculturalism, and inclusion is clearly reflected in how we work and support our members. It is more than a commitment—it is the foundation of how we do what we do. We strive to create a workplace that reflects the communities we serve and recognize that building well-being starts with creating a space where our employees are comfortable bringing their authentic, unique selves to work.   

Building on our long-standing relationships with health and human services leaders, we focus on generating pragmatic solutions that advance the well-being of individuals, families, and communities.   

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