Events Manager

Fairfax, VA
Commensurate with education and experience
Feb 04, 2023
Mar 30, 2023
Full Time
Events Manager, Stearns Center for Teaching and LearningThe Stearns Center for Teaching and Learning is seeking an experienced and engaged Events Manager to provide operations leadership for our signature events as well as daily coordination and management of a wide range of faculty support programs. Join a diverse team with flexible work schedules and on-the-job learning opportunities.George Mason University has a strong institutional commitment to the achievement of excellence and diversity. We are home to one of the country's most diverse student populations and pride ourselves on being one of the few institutions that has equally high graduation rates for students of all backgrounds. Having a diverse faculty and staff is an important strategic focus for Mason and we strongly encourage candidates to apply who will enrich Mason's academically and culturally inclusive environment.About the Department:This office supports faculty in pedagogical and curriculum development across all faculty ranks and all course sites, from fully face-to-face to fully online. The office coordinates events ranging in size from 400+ participants at our annual Innovations in Teaching and Learning Conference to individual consulting with faculty or local area units. The office is faculty-facing in support of Mason's goal of providing quality, high-impact learning for all students, and collaborates with other offices such as Undergraduate Education, Graduate Education, and Faculty Affairs.About the Position:The primary purpose of this position is to oversee all event planning and provide programming support for a range of faculty development initiatives at the Stearns Center through 1) event scheduling, planning, execution, and assessment, in both on-site and virtual modalities; 2) coordination, marketing, and communication support for programs and events, including related calendar coordination, publicity materials, social media outreach, and webpage maintenance; and 3) client management and program assessment. Our events range from formal on-campus ceremonies to sixty-minute virtual workshops; the Events Manager also supports our ongoing programming for faculty such as awards and recognitions, faculty-led learning communities, and asynchronous videos and web guides.The Events Manager works closely with the Stearns Center's Office Manager in support of the daily activities of the Center. These two positions communicate regularly with the Director for Digital Learning and the Director for Teaching Excellence regarding resource needs and allocation, as well as budget planning and operation of the Center's suite of offices and meeting spaces.Responsibilities:This position reports directly to the Director for Teaching Excellence. Duties include but are not limited to:Event planning and management of annual Innovations Conference, from recruiting and organizing proposals, to registration and site arrangements, to conference-day oversight;Planning and management of mid-scale programming (such as teaching and learning academies, faculty learning communities, awards evaluations and celebration events) and small-scale programming (such as workshops, teaching circles, recognitions or certifications, and committees);Marketing and communications support for events, programs, and resources across multiple platforms, print and online, individual and social media;Coordinating with Stearns Center staff as well as campus offices, sponsors, and vendors, in planning and execution of events and programs;Budgeting and purchasing related to events and programs;Tracking and reporting of nominations, applications, participation, and client feedback; andSupervising student and non-student wage workers and managing their schedules and workload.Required Qualifications:Bachelor's degree or equivalent in relevant education and experience;Significant experience in planning and managing large- and small-scale events; andDemonstrated proficiency in basic office software, including Microsoft Office products, as well as multimedia software (such as Adobe Creative Suite or WordPress) and/or project management tools (such as MS Planner or Zoho).Preferred Qualifications:Attention to detail, as evidenced by project experience that required accuracy in public materials, back-end datasets, and/or coordination of multiple offices or multi-layered events;Time management and project management skills, as evidenced by repeated experience successfully keeping multiple and overlapping projects on track;Written communication skills, as evidenced by experience communicating independently and successfully to a range of stakeholders, such as those in faculty, administrative, service, community, and/or vendor offices;Interpersonal skills, as evidenced by experience collaborating and interacting with event and content designers as well as clients, participants, and supporting offices or services;Experience writing and developing promotional materials, including various print and online modalities;Experience managing budgets, and tracking income and expenses;Flexibility and a growth mindset, as evidenced in ongoing acquisition of new knowledge, skills, and abilities related to planning, design, and support for events and programs; andExperience in a fast-paced small office and/or in a higher education office setting.

For full consideration, applicants must apply for position number 02185z at; complete the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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