Administrative Manager

U.S. District Court

Alexandria, VA

POSITION OVERVIEW

The Administrative Manager is a senior-level, professional, managerial position responsible for the day-to-day administration, supervision, and overall management of the administrative departments of the Clerk’s Office. Direct reports include managers of the following departments: budget and finance, space/facilities and procurement, and human resources. During the initial onboarding, the Administrative Manager will report directly to the Clerk of Court; however, the position will ultimately report to the Chief Deputy Clerk of Court. The Administrative Manager serves as a member of the Clerk's Office Management Team which includes a total of ten managers and supervisors, in addition to the Clerk of Court, Chief Deputy Clerk of Court, and Director of IT. The Administrative Manager operates with a high degree of independence, within the policy directives of the Court, Clerk, and Chief Deputy.

The United States District Court for the Eastern District of Virginia has staffed offices in Alexandria, Newport News, Norfolk, and Richmond. The Clerk’s Office is comprised of 95 employees who support eleven district judgeships, nine senior judges, nine full-time magistrate judges, and one recalled magistrate judge. Travel to the divisional offices is required.

DUTIES AND RESPONSIBILITIES

• Directly manages and supervises assigned functional areas, including but not limited to budget, finance, space and facilities, procurement, human resources, and other departments to be determined by the Clerk of Court.

• Provides leadership to supervisors of assigned responsibilities and the administrative staff district wide through coaching, mentoring, feedback, providing resources, facilitating communication, and fostering teamwork.

• Establishes standards, prepares performance evaluations for direct reports, coordinates staff efforts, and monitors and ensures timely compliance with deadlines.

• Advises the Clerk and Chief Deputy on matters affecting the reporting units as well as the functioning of the entire Clerk’s Office, including guidance on judiciary policy, explanations of processes, and potential consequences.

• Proposes, develops, communicates, and evaluates administrative policies and procedures to enhance the productivity and effectiveness of the Clerk’s Office, including but not limited to performance management, strategic planning, training, space and facility needs, long-range space planning, internal controls, and emergency preparedness.

• Develops organizational goals and objectives, priorities, and deadlines, and identifies needed areas of change

• Supervises the reporting and accounting of all money received in and processed through the district including filing fees, fines and restitution payments, registry deposits, cash bonds, appropriated funds, and non-appropriated funds.

• Supervises preparation and submission of financial and budget reports and plans relating to all aspects of the Court’s fiscal operations.

• Acts as certifying officer for dispersal of funds including payments of appropriated funds, under the direction of the Clerk.

• Interprets and applies the appropriate statutes, rules, and operating procedures, including the Guide to Judiciary Policy and local internal policies and controls.

• Acts as a liaison and interacts with the Administrative Office, Federal Judicial Center, other courts, court units, the bar, government agencies, judges, and the public to resolve complex issues.

• Performs other duties, special projects and assignments as needed for the Clerk and Chief Deputy.

Apply:  https://www.vaed.uscourts.gov/sites/vaed/files/Admin%20Manager%20Annc.pdf

This is a full-time position with benefits.  The United States District Court is an Equal Opportunity Employer.