Records and Information Management Specialist

Duties

As the Records and Information Management Specialist in this position, you will:

• Prepare, direct, and execute short- and long-range planning for the agency's records management program in accordance with the Federal Records Act and NARA regulations.
• Provide policy interpretation, procedural guidance, and oversight of agency-specific records management programs.
• Manage special projects related to records management, document imaging, and electronic record-keeping.
• Determine records to be retained, transferred, or disposed of under retention schedules, including the proper processing of records.
• Provide guidance to all levels of FEC management and personnel in setting up, maintaining, controlling, and disposing of files.
• Organize training and briefing opportunities for new employees, senior management, program managers, and annual training for all agency employees.

Requirements

Conditions of Employment

• You must be a U.S. citizen or national.
• You must be able to pass a background investigation.
• Males born after 12/31/1959 must be registered or exempt from Selective Service (see Legal and regulatory guidance below).
• You may be required to serve a 2 year probationary period.
• Direct Deposit of Pay is required.
• You must meet eligibility and qualification requirements within 30 days of the closing date of this announcement.
• Status candidates must meet time-in-grade/band requirements (52 weeks at the next lower grade).
• The full performance level of this position is GS-0308-13. If selected at the GS-12, upon meeting regulatory and performance requirements, you may be promoted non-competitively.

Qualifications

In order to qualify, you must meet the experience requirements, for the grade in which you are applying to, described below. Your resume must clearly describe your relevant experience.

For GS-12: You must have at least one full year of specialized experience, comparable in scope and responsibility to the GS-11 level in the Federal service (obtained either in private or public sectors), supporting agency-wide implementation of an agency's records management program. This must include activities such as: (1) developing short-term and long-range planning for a records management program in accordance with National Archives and Records Administration (NARA) and other federal guidelines; (2) assisting all levels of management and personnel in setting up, maintaining, controlling, and disposing of files; (3) participating on special projects related to records management, document imaging, and electronic record-keeping; and (4) providing procedural guidance for an organization's records management program.

For GS-13: You must have at least one full year of specialized experience, comparable in scope and responsibility to the GS-12 level in the Federal service (obtained either in private or public sectors), overseeing the day-to-day operations of an agency's records management program. This must include activities such as: (1) directing and executing short-term and long-range planning for a records management program in accordance with National Archives and Records Administration (NARA) and other federal guidelines; (2) identifying procedures to improve the effectiveness and efficiency in the life cycle management (creation, retention, maintenance, processing, use, access, release, safeguarding, and final disposition) of an organization's records; (3) serving as the primary resource for management and staff with questions regarding records; and (4) providing policy interpretation and oversight of an organization's specific records management program(s).

In addition, you must provide a cover letter (two page limit) describing your experience with the competencies identified below:

Records Management: Knowledge of the principles, procedures, and records management life cycle from the time of creation to final disposition. Information Management: Identifies a need for and knows where or how to gather information; and organizes and maintains information or information management systems. Planning and Evaluating: Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; and monitors progress and evaluates outcomes. Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral presentations; drafts written reports and memos to internal and external stakeholders; and listens to others, attends to nonverbal cues, and responds appropriately.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website .

Part-time or unpaid experience: Credit will be given for appropriate unpaid and/or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

Volunteer work experience: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

There is no education requirement or substitution for this position.

Additional information

FEC offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; and transportation subsidies.

If you receive a tentative offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application, prior to entry on duty. False statements on any part of the application may result in withdrawal of offer of employment, dismissal after beginning work, fine, or imprisonment.

If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application .

Noncompetitive Appointment Authorities: The following links contain information on the eligibility requirements to be considered under a noncompetitive appointing authority:
Special Hiring Authorities for Veterans
Special Hiring Authority for Certain Military Spouses
Other Special Appointment Authorities

Additional selections may be made from this announcement.