Supervisory Management Analyst
- Employer
- USAJobs
- Location
- Washington, D.C
- Posted
- Feb 01, 2023
- Closes
- Feb 04, 2023
- Function
- Management, Program Manager
- Industry
- Government and Public Services, Federal
- Career Level
- Experienced (Non-Manager)
- Hours
- Full Time
Duties
The OSH Division is responsible for the legal work arising out of the Department's administration and enforcement of the Occupational Safety and Health Act of 1970 (OSH Act) as amended, and the anti-retaliation provisions of several other statutes. This includes providing legal advice to Department officials; assisting in litigation by the SOL field offices; conducting litigation before the Occupational Safety and Health Review Commission and federal district and appellate courts; providing legal services in connection with rulemakings related to safety and health standards and regulations; representing the Department vis-a-vis other federal agencies, the legislative branch, states, private sector groups, and members of the public; reviewing state plans; and providing legal services in connection with OSHA's voluntary programs and compliance assistance efforts.
The incumbent is responsible for coordinating and overseeing key administrative functions for the OSH Division, including purchasing/budget, travel, correspondence tracking, and records management. The Incumbent:
Serves as the first line supervisor for the OSH Division's legal assistant support staff, consisting of two Legal Assistants. Subordinates provide direct support to OSH attorneys and supervisors across all areas of the OSHA program. Assignments to specific areas are made considering priorities, the difficulty and requirements of the work, and the relative capabilities and level of training of the subordinates.
Discusses assignment needs with Division leadership and Counsels as necessary to ensure maximum productivity and effective use of support staff.
Participates in the development and implementation of administrative procedures and controls for the Division, including for office purchasing/budget activities, travel management, correspondence tracking, and facility-related issues.
Supports the Division's record management programs, helping to ensure that files and other records are systematically maintained in a manner that ensures all staff have ready access to needed documents.
Ensures the office is able to meet its legal research needs with access to standard and specialized sources (e.g., BNA, PACER, and Westlaw).
Oversees design and maintenance of all office systems relating to the Division's budget (including travel and training) and assures that spending is tracked on a per-expenditure basis, to assure object class balances are maintained in an up-to-date manner.
Responsible for ensuring subscription lists are maintained for necessary periodicals and ordering books and other research materials necessary to assist attorneys in the performance of their duties.
Assists attorneys and other OSH staff when necessary to resolve computer software or hardware issues or problems with other office equipment (e.g., phones or copiers), and takes the lead on important space and facility projects. Arranges for servicing and repair of office equipment and furniture and serves as a liaison with building management staff on facility-related issues.
Serves as the Division's primary source of support with respect to travel. Oversees preparation of travel authorizations and submission of travel vouchers at the conclusion of TDY travel.
Provides administrative support necessary to assist staff with registration for and access to training courses. In some cases, this may involve preparing paperwork to obtain reimbursement for training expenses from OSHA or other sources.
Independently prepares routine correspondence and memoranda and arranges for timely photocopying, mailing, and distribution of documents, as necessary.
Assists with personnel-related tasks and actions, including handling paperwork related to position descriptions, performance standards, and appraisals, and oversees the onboarding and offboarding of Division staff.
The OSH Division is more effective when its workforce includes highly qualified individuals whose backgrounds reflect our nation's richly diverse workforce. The OSH Division endeavors to recruit, hire, promote, and retain a diverse staff. The OSH Division defines diversity as the unique perspectives candidates bring to the program, including, but not limited to, national origin, language, race, color, ethnicity, disability, gender and gender identity, age, religion, sexual orientation, socioeconomic status, veteran status, family structure, geographical background, education, and professional experience.
Requirements
Conditions of Employment
If applicable, applicants must meet the eligibility requirements of time-in-grade (52 weeks at the next lower grade), time-after-competitive-appointment (90 days), and minimum qualifications (52 weeks equivalent to the next lower grade in federal service). These requirements must be met within 30 days of the announcement closing date.
Federal Employees Please Note: Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met and reflect your position title, pay plan/series/grade, tenure, and the type of appointment (i.e. competitive/excepted). In some cases, you may need to submit more than one SF-50.
Reference the "Required Documents" section for additional requirements.
Notification Concerning COVID-19 Vaccinations. As required by Executive Order 14043 , Federal executive branch employees are required to be fully vaccinated against COVID-19 regardless of the employee's duty location or work arrangement (e.g., telework, remote work, etc.), subject to such exceptions as required by law. If selected, you will be required to be vaccinated against COVID-19 and to submit documentation of proof of vaccination or to be in the process of requesting an exception to the vaccination requirement before appointment or onboarding with the agency. The agency will provide additional information regarding which forms of documentation can be accepted and how you can request to be considered for a legally required exception to this requirement.
Currently, implementation and enforcement of Executive Order 14043 have been suspended pursuant to an injunction pending further litigation.
Qualifications
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUPTIONS REGARDING YOUR EXPERIENCE. APPLICANTS MUST MEET ALL SPECIALIZED EXPERIENCE IN ORDER TO QUALIFY.
For the GS-09: Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-07, in the Federal Service.
Specialized Experience Statement:
Specialized experience at this level is experience that has equipped the applicant with specific knowledge necessary to support an office or operational environment from an administrative support perspective, to include experience with purchasing/budget, travel, correspondence tracking, and records management tasks. Relevant experience may involve managing human resources actions, recruitment processes, and on boarding and separation processing; an ability to manage executive correspondence; knowledge of automated systems necessary to carry out administrative functions on behalf of the management staff (e.g., word processing, spreadsheets, presentations, email, scheduling, travel, budget, personnel, matter management, and/or other comparable software and systems); knowledge of document management/recording procedures; developing administrative directions and an ability to take direction. Must also have experience complying with confidentiality and privilege requirements in an organized legal office.
OR
Master's or equivalent graduate degree OR 2 full years of progressively higher-level graduate education leading to such a degree or LL.B, or J.D., if related
OR
An equivalent combination of specialized experience directly related to the work of the position and some graduate level education in a related field which has provided you with the necessary knowledge, skills and abilities to perform the duties of the position.
For the GS-11: Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-09, in the Federal Service.
Specialized Experience Statement:
Specialized experience at this level is experience that has equipped the applicant with specific knowledge necessary to support an office or operational environment from an administrative support perspective, to include experience with purchasing/budget, travel, correspondence tracking, and records management tasks. Relevant experience may involve managing human resources actions, recruitment processes, and onboarding and separation processing; an ability to manage executive correspondence; knowledge of automated systems necessary to carry out administrative functions on behalf of the management staff (e.g., word processing, spreadsheets, presentations, email, scheduling, travel, budget, personnel, matter management, and/or other comparable software and systems); knowledge of document management/recording procedures; developing administrative directions and an ability to take direction. Must also have experience complying with confidentiality and privilege requirements in an organized legal office. Must have experience coordinating and overseeing the completion of administrative tasks (e.g., purchasing/budget, travel, correspondence tracking, records management) or experience serving as a first line supervisor to support staff, including developing performance standards and handling leave requests.
OR
Ph.D. or equivalent doctoral degree
OR
3 full years of progressively higher-level graduate education leading to such a degree or LL.M (if related)
OR
An equivalent combination of specialized experience directly related to the work of the position and some graduate level education in a related field which has provided you with the necessary knowledge, skills and abilities to perform the duties of the position.
Education
Any applicant falsely claiming an academic degree from an accredited school will be subject to actions ranging from disqualification from federal employment to removal from federal service.
If your education was completed at a foreign college or university, you must show comparability to education received in accredited educational institutions in the United States and comparability to applicable minimum course work requirements for this position. Click Evaluation of Foreign Education for more information.
Additional information
DOL seeks to attract and retain a high performing and diverse workforce in which employees' differences are respected and valued to better meet the varying needs of the diverse customers we serve. DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility, and fairness so that all individuals are able to participate and contribute to their full potential.
Position Telework eligibility is determined by management based on position duties during the recruitment process. Employee participation in telework on a routine or situational basis is determined by management primarily based on business needs. Employees participating in telework are subject to the terms and conditions of the Department of Labor's Telework Program.
Persons who are deaf, hard of hearing, blind, or have speech disabilities, please dial 711 to access telecommunications relay services.
The mission of the Department of Labor (DOL) is to protect the welfare of workers and job seekers, improve working conditions, expand high quality employment opportunities, and assure work-related benefits and rights for all workers. As such, the Department is committed to fostering a workplace and workforce that promote equal employment opportunity, reflect the diversity of the people we seek to serve, and model a culture of respect, equity, inclusion, and accessibility where every employee feels heard, supported, and empowered.
Refer to these links for more information: GENERAL INFORMATION , REASONABLE ACCOMMODATION , ADDITIONAL DOCUMENTATION
The OSH Division is responsible for the legal work arising out of the Department's administration and enforcement of the Occupational Safety and Health Act of 1970 (OSH Act) as amended, and the anti-retaliation provisions of several other statutes. This includes providing legal advice to Department officials; assisting in litigation by the SOL field offices; conducting litigation before the Occupational Safety and Health Review Commission and federal district and appellate courts; providing legal services in connection with rulemakings related to safety and health standards and regulations; representing the Department vis-a-vis other federal agencies, the legislative branch, states, private sector groups, and members of the public; reviewing state plans; and providing legal services in connection with OSHA's voluntary programs and compliance assistance efforts.
The incumbent is responsible for coordinating and overseeing key administrative functions for the OSH Division, including purchasing/budget, travel, correspondence tracking, and records management. The Incumbent:
Serves as the first line supervisor for the OSH Division's legal assistant support staff, consisting of two Legal Assistants. Subordinates provide direct support to OSH attorneys and supervisors across all areas of the OSHA program. Assignments to specific areas are made considering priorities, the difficulty and requirements of the work, and the relative capabilities and level of training of the subordinates.
Discusses assignment needs with Division leadership and Counsels as necessary to ensure maximum productivity and effective use of support staff.
Participates in the development and implementation of administrative procedures and controls for the Division, including for office purchasing/budget activities, travel management, correspondence tracking, and facility-related issues.
Supports the Division's record management programs, helping to ensure that files and other records are systematically maintained in a manner that ensures all staff have ready access to needed documents.
Ensures the office is able to meet its legal research needs with access to standard and specialized sources (e.g., BNA, PACER, and Westlaw).
Oversees design and maintenance of all office systems relating to the Division's budget (including travel and training) and assures that spending is tracked on a per-expenditure basis, to assure object class balances are maintained in an up-to-date manner.
Responsible for ensuring subscription lists are maintained for necessary periodicals and ordering books and other research materials necessary to assist attorneys in the performance of their duties.
Assists attorneys and other OSH staff when necessary to resolve computer software or hardware issues or problems with other office equipment (e.g., phones or copiers), and takes the lead on important space and facility projects. Arranges for servicing and repair of office equipment and furniture and serves as a liaison with building management staff on facility-related issues.
Serves as the Division's primary source of support with respect to travel. Oversees preparation of travel authorizations and submission of travel vouchers at the conclusion of TDY travel.
Provides administrative support necessary to assist staff with registration for and access to training courses. In some cases, this may involve preparing paperwork to obtain reimbursement for training expenses from OSHA or other sources.
Independently prepares routine correspondence and memoranda and arranges for timely photocopying, mailing, and distribution of documents, as necessary.
Assists with personnel-related tasks and actions, including handling paperwork related to position descriptions, performance standards, and appraisals, and oversees the onboarding and offboarding of Division staff.
The OSH Division is more effective when its workforce includes highly qualified individuals whose backgrounds reflect our nation's richly diverse workforce. The OSH Division endeavors to recruit, hire, promote, and retain a diverse staff. The OSH Division defines diversity as the unique perspectives candidates bring to the program, including, but not limited to, national origin, language, race, color, ethnicity, disability, gender and gender identity, age, religion, sexual orientation, socioeconomic status, veteran status, family structure, geographical background, education, and professional experience.
Requirements
Conditions of Employment
- Must be at least 16 years old and a U.S. Citizen.
- Requires supervisory probationary period if requirement has not been met.
- This position is outside the bargaining unit.
If applicable, applicants must meet the eligibility requirements of time-in-grade (52 weeks at the next lower grade), time-after-competitive-appointment (90 days), and minimum qualifications (52 weeks equivalent to the next lower grade in federal service). These requirements must be met within 30 days of the announcement closing date.
Federal Employees Please Note: Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met and reflect your position title, pay plan/series/grade, tenure, and the type of appointment (i.e. competitive/excepted). In some cases, you may need to submit more than one SF-50.
Reference the "Required Documents" section for additional requirements.
Notification Concerning COVID-19 Vaccinations. As required by Executive Order 14043 , Federal executive branch employees are required to be fully vaccinated against COVID-19 regardless of the employee's duty location or work arrangement (e.g., telework, remote work, etc.), subject to such exceptions as required by law. If selected, you will be required to be vaccinated against COVID-19 and to submit documentation of proof of vaccination or to be in the process of requesting an exception to the vaccination requirement before appointment or onboarding with the agency. The agency will provide additional information regarding which forms of documentation can be accepted and how you can request to be considered for a legally required exception to this requirement.
Currently, implementation and enforcement of Executive Order 14043 have been suspended pursuant to an injunction pending further litigation.
Qualifications
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUPTIONS REGARDING YOUR EXPERIENCE. APPLICANTS MUST MEET ALL SPECIALIZED EXPERIENCE IN ORDER TO QUALIFY.
For the GS-09: Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-07, in the Federal Service.
Specialized Experience Statement:
Specialized experience at this level is experience that has equipped the applicant with specific knowledge necessary to support an office or operational environment from an administrative support perspective, to include experience with purchasing/budget, travel, correspondence tracking, and records management tasks. Relevant experience may involve managing human resources actions, recruitment processes, and on boarding and separation processing; an ability to manage executive correspondence; knowledge of automated systems necessary to carry out administrative functions on behalf of the management staff (e.g., word processing, spreadsheets, presentations, email, scheduling, travel, budget, personnel, matter management, and/or other comparable software and systems); knowledge of document management/recording procedures; developing administrative directions and an ability to take direction. Must also have experience complying with confidentiality and privilege requirements in an organized legal office.
OR
Master's or equivalent graduate degree OR 2 full years of progressively higher-level graduate education leading to such a degree or LL.B, or J.D., if related
OR
An equivalent combination of specialized experience directly related to the work of the position and some graduate level education in a related field which has provided you with the necessary knowledge, skills and abilities to perform the duties of the position.
For the GS-11: Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-09, in the Federal Service.
Specialized Experience Statement:
Specialized experience at this level is experience that has equipped the applicant with specific knowledge necessary to support an office or operational environment from an administrative support perspective, to include experience with purchasing/budget, travel, correspondence tracking, and records management tasks. Relevant experience may involve managing human resources actions, recruitment processes, and onboarding and separation processing; an ability to manage executive correspondence; knowledge of automated systems necessary to carry out administrative functions on behalf of the management staff (e.g., word processing, spreadsheets, presentations, email, scheduling, travel, budget, personnel, matter management, and/or other comparable software and systems); knowledge of document management/recording procedures; developing administrative directions and an ability to take direction. Must also have experience complying with confidentiality and privilege requirements in an organized legal office. Must have experience coordinating and overseeing the completion of administrative tasks (e.g., purchasing/budget, travel, correspondence tracking, records management) or experience serving as a first line supervisor to support staff, including developing performance standards and handling leave requests.
OR
Ph.D. or equivalent doctoral degree
OR
3 full years of progressively higher-level graduate education leading to such a degree or LL.M (if related)
OR
An equivalent combination of specialized experience directly related to the work of the position and some graduate level education in a related field which has provided you with the necessary knowledge, skills and abilities to perform the duties of the position.
Education
Any applicant falsely claiming an academic degree from an accredited school will be subject to actions ranging from disqualification from federal employment to removal from federal service.
If your education was completed at a foreign college or university, you must show comparability to education received in accredited educational institutions in the United States and comparability to applicable minimum course work requirements for this position. Click Evaluation of Foreign Education for more information.
Additional information
DOL seeks to attract and retain a high performing and diverse workforce in which employees' differences are respected and valued to better meet the varying needs of the diverse customers we serve. DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility, and fairness so that all individuals are able to participate and contribute to their full potential.
Position Telework eligibility is determined by management based on position duties during the recruitment process. Employee participation in telework on a routine or situational basis is determined by management primarily based on business needs. Employees participating in telework are subject to the terms and conditions of the Department of Labor's Telework Program.
Persons who are deaf, hard of hearing, blind, or have speech disabilities, please dial 711 to access telecommunications relay services.
The mission of the Department of Labor (DOL) is to protect the welfare of workers and job seekers, improve working conditions, expand high quality employment opportunities, and assure work-related benefits and rights for all workers. As such, the Department is committed to fostering a workplace and workforce that promote equal employment opportunity, reflect the diversity of the people we seek to serve, and model a culture of respect, equity, inclusion, and accessibility where every employee feels heard, supported, and empowered.
Refer to these links for more information: GENERAL INFORMATION , REASONABLE ACCOMMODATION , ADDITIONAL DOCUMENTATION