Business Operations Manager

Duties

The selectee performs financial management functions and carries out contracting and human capital management, including labor relations, logistical procurement and inventory management, fleet and strategic planning, coordinating annual performance monitoring, reporting, business communication, cooperative agreements and other delegated authorities.

Major Duties:

Budget Formulation and Execution and Financial Management

Oversees and manages the OCE's budget operations, including long- and short-term budget formulation and execution.

Analyzes appropriation legislation for impact on assigned programs and funds.

Responds to AOC budget data requests.

Develops budget estimates and informational and analytical materials to support annual and multi-year budget calls and develops narrative justifications for the OCE line items.

Performs detailed review of the OCE budget in order to effect adjustments such as the reprogramming of allotments, reallocation of budget obligations, addition or deletion of temporary positions and authorizations to purchase equipment.

Analyzes divisional financial and budget control and balance statements to ensure proper execution of funds and reporting metrics

Oversees the administration of travel and training requirements and funding for a variety of programs.

Acquisition, Assistance and Material Management

Independently leads OCE's, CD, small purchase and credit card procurement processes and serves as the primary liaison for procurement efforts.

Provides expert guidance to OCE staff in a broad range of procurement activities, to include purchase cards, contracts and reviewing scopes of work, solicitations, and cooperative agreements.

Initiates procurement actions in order to carry out the OCE mission and supporting services, preparing requisitions and serving as a Contracting Officer's Technical Representative (COTR).

Establishes and oversees procedures for developing and managing cooperative agreements.

Ensures that the OCE meets all government and agency regulations, policies and procedures and provides new procurement requirements.
Provides procurement advice and assistance to program managers and technical end users on contract and procurement policies, problems, or issues. Develops plans and specifications for program items and services.

Strategic Planning, Evaluation, Analysis and Reporting

Independently performs studies and reviews to understand and plan for organizational structure, policy, process, operation, and financial implications.

Assesses the productivity, quality, effectiveness, and efficiencies of business processes; takes corrective action to improve efficiency.

Establishes and executes plans through tasking teams and leverages resources to achieve program outcomes.

Develops and leads implementation of strategic plans for the OCE and oversees OCE efforts to meet broader AOC strategic planning goals.

Identifies and develops data required in the management and direction of programs, including developing, monitoring, and reviewing dashboard metrics.

Works with the OCE leadership team to set strategic goals and metrics for the coming fiscal year and out years and to evaluate progress against established plans.

Supervisory Duties

Performs supervisory functions for a team of administrative and support staff with additional assigned employees supporting operations across the OCE. Establishes guidelines and develops performance requirements for subordinates and ensures a mutual understanding of the performance standards; develops performance improvement plans (PIPS), recommends personnel actions as necessary; initiates disciplinary measures as appropriate to the authority delegated in this area; reviews and approves or disapproves leave requests. Ensures the accuracy and adequacy of position descriptions; provides for employee skills enrichment through job related coaching, mentoring, and training

Furthers the goals of Equal Employment Opportunity (EEO) by taking positive steps to ensure the accomplishment of EEO objectives and by practicing non-discriminatory and non-retaliatory employment actions and preventing unlawful discrimination or harassment based on race, color, religion, sex, national origin, sexual orientation, gender identity, genetic information, age, or disability.

Human Capital Management

Leads the development and implementation of human capital management programs for OCE; serves as the OCE's primary lead interface to the Human Capital Management Division (HCMD); participates in negotiations with Unions as necessary.

Manages the OCE Human Resources (HR) Liaison to develop workforce improvement initiatives with HCMD.

Oversees and manages via the OCE HR Liaison, the identification and development of training opportunities for OCE employees; develops and manages multi-year organization and staff developmental plans.

Requirements

Conditions of Employment

• You must be able to pass a drug test.
• Your resume and question responses must demonstrate the job-related KSAs.
• You must meet the definition of specialized experience.

To be employed by the Architect of the Capitol in a paid position, an individual must meet one of the categories below:

• A citizen of the United States;
• A person who is lawfully admitted for permanent residence and is seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B);
• A person who is admitted as a refugee under 8 U.S.C. 1157 or is granted asylum under 8 U.S.C. 1158 and has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible;
• A person who owes allegiance to the United States (nationals of American Samoa, Swains Island, and the Northern Mariana Islands, and nationals who meet other requirements described in 8 U.S.C. 1408); or
• A person who is currently an officer or employee of the Government of the United States.

Qualifications

You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at OPM qualification standards

Within the resume, candidates must demonstrate evidence of the specialized experience which relates to the Knowledge, Skills and Abilities required to successfully perform the duties of the position. Candidates for the GS-14 grade level must have at least 52 weeks of specialized experience equivalent to the next lower (GS-13) grade level in the Federal service.

Specialized experience for this position includes the following:

• Leading and/or supervising a diverse team of permanent and temporary staff, including responsibility for performance management, employee development, and discipline;
• Providing essential business services and organizational leadership support in budget and financial management, acquisition and material management, human capital management and other delegated authorities;
• Performing reviews to plan, develop and execute organizational structure changes, processes, and strategic initiatives in order to improve operations and organizational effectiveness;
• Managing procurement activities including purchase card programs, contracts, and material management programs; and
• Serving as organizational liaison and working with internal and external entities at various levels to ensure organizational objectives are achieved (i.e. Congress and congressional staff, congressional committees, stakeholders, Federal and state government officials and program managers).

Education

No education substitution.

Additional information

Welcome Veterans. The Veterans Employment Opportunities Act of 1998 (VEOA) gives veterans' preference rights in the legislative branch to certain veterans as applied by the Congressional Accountability Act. Veterans' preference is applied on this vacancy announcement. If you are a veteran and have been separated under honorable conditions, you must submit a copy of your DD-214 or other proof of eligibility; SF-15, if applicable; and Department of Veterans Affairs documentation of disability, if applicable. For more information, please visit OPM vet guide

If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information.

DRUG TESTING: The Architect of the Capitol (AOC) is a Drug Free Workplace. As part of the AOC's suitability assessment, a candidate tentatively selected for a position is required to submit to screening for illegal drug use. Satisfactory completion of a drug test is a condition of employment with the Agency. A candidate must test negative prior to being eligible for appointment into a position. We will schedule, provide, and cover the cost for the drug test.

The selectee(s) under the vacancy announcement for this position is subject to a criminal record check by the U.S. Capitol Police and satisfactory adjudication to be eligible for employment at the Architect of the Capitol.

The Architect of the Capitol is an E-VERIFY Participant. E-VERIFY is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration records to confirm employment authorization in the United States. If you are selected for this position, the documentation that you present for purposes of completing the DHS Form I-9 will be verified through the DHS "E-VERIFY" electronic system. For more information on E-Verify, please visit http://www.dhs.gov/files/programs/gc_1185221678150.shtm

The Architect of the Capitol is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, sex, religion, age, national origin, genetic information, sexual orientation and/or disability.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

Moving expenses are not authorized.

Relocation expenses may be authorized for non-federal employees.

Probationary Period- Selectee(s) is subject to the completion of a one-year trial/probationary period, regardless of whether or not a trial/probationary period has been completed previously with the Architect of the Capitol or another Federal agency.

This vacancy announcement may be used to fill additional vacancies in any of the jurisdictions of the Architect of the Capitol.

All application materials become the property of the Architect of the Capitol.