Lead Civilian Pay Technician

Wallops Island, Virginia
Feb 01, 2023
Feb 03, 2023
Full Time

Duties include, but are not limited to:
  • Serves as a leader in the VISN 20 Payroll Hub, responsible for total of 5.0 Payroll technicians at the Payroll Hub as well as an additional 9.0 Payroll Technicians in Seattle and Roseburg, sites that the VISN 20 Payroll Hub supports
  • Maintains control on the overall status and progress of work and make day to day adjustments in accordance with established priorities, obtaining assistance from supervisor on problems that may arise
  • Provides estimates and reports on expected time of completion
  • Maintain records of work accomplishments and time expended
  • Prepares production reports as requested
  • Instructs employees in specific tasks and job techniques and make available written instructions, reference materials and supplies
  • Provides extensive on the job training to new employees and refresher training on an as needed basis
  • Maintains a current in-depth knowledge and answer questions of employees on procedures,
  • policies, directives, etc.
  • Obtains needed information or decisions from supervisor on problems that come up
  • Checks on work in progress or spot check work not requiring review
  • Reviews completed work to see that supervisor's instruction on work sequence, procedures, methods and deadlines have been met
  • Amends or reject work not meeting established standards, refer to supervisor questions or matters not covered by standards and problems
  • Resolves simple, informal complaints of employees and refer others to supervisor
  • Reports to supervisor on performance, progress and training needs of employees and on behavior problems
  • Provides information to supervisor as requested concerning promotions, reassignment, recognition of outstanding performance and personnel needs
  • Processes the full range of payroll actions in an automated system for employees appointed under the different personnel systems
  • Conducts very complex pay audits involving Public Law cases dating back 10 years for recoupment of pay and entitlements of active, retired and separated employees
  • Utilizes an automated payroll system to process payroll transactions
  • Audits and reconciles time and attendance records each pay period to ensure accuracy of paid hours
  • Provides oversight and guidance on premium payments which include Sunday, Saturday, night differential, holiday on-call overtime and compensatory time
  • Provides complex resolution of errors on leave charges balances and accruals which are audited for proper certifications, which are a product of system errors
  • Performs extensive in-depth work related to determining pay, maintaining payroll records, applying pay laws, regulations and agency policy, researching and coding of pay adjustments as needed
  • Makes complex pay adjustments which may involve transfers between pay authorities and systems
  • Researches very complex back pay claims for items impacting dates prior to systematic payroll conversions to DFAS
  • Reviews current time and attendance reports to assure correct posting procedures are being followed
  • Prepares written assessments of audit findings
  • Prepares in depth and extensive training materials and trains new timekeepers within 30 days of appointment
  • Serves as an expert on all payroll matters
  • Provides information and guidance and communicates effectively with internal and external customers and employees regarding various payroll
  • Perform other related duties as assigned.

Work Schedule: Monday-Friday, 8:00am-4:30pm
Compressed/Flexible: Not Available.
Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Virtual: This is a virtual position.
Position Description/PD#: Lead Civilian Pay Technician/PD102950
Relocation/Recruitment Incentives: Not Authorized.
Financial Disclosure Report: Not required.


Conditions of Employment

  • You must be a U.S. Citizen to apply for this job
  • Selective Service Registration is required for males born after 12/31/1959
  • You may be required to serve a probationary period
  • Subject to background/security investigation
  • Selected applicants will be required to complete an online onboarding process
  • Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
  • Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.
  • General restriction on movement after competitive appointment 5 CFR 330.502


To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement, 02/02/2023.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education s described below:
  • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Maintains control on the overall status and progress of work and make day to day adjustments in accordance with established priorities, obtaining assistance from supervisor on problems that may arise; Provides estimates and reports on expected time of completion and maintain records of work accomplishments and time expended and prepare production reports; Provides extensive on the job training to new employees and refresher training on an as needed basis; Processes the full range of payroll actions in an automated system for employees appointed under the different personnel systems; Conducts very complex pay audits; Audits and reconciles time and attendance records each pay period to ensure accuracy of paid hours.
NOTE: As a general rule, education is not creditable above GS-5 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.

You will be rated on the following Competencies for this position:
  • Accountability
  • Analysis and Problem Solving
  • Communications
  • Technical Competence

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is principally sedentary with most work being completed by sitting at a desk performing work on a computer, however, some work may require some physical effort such as lifting, standing, walking and bending.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/ .


A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/ . If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html .

Additional information

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified : applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ .

This job opportunity announcement may be used to fill additional vacancies.

Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process.

If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application .