Events Assistant

Overview

The American Enterprise Institute (AEI) seeks a full-time, in-person events assistant to assist policy scholars and their staff with event planning and execution and help plan and produce special annual events.

Qualified candidates should submit a resume, cover letter demonstrating their interest in AEI’s mission, and academic transcript.

Responsibilities

• Core Responsibilities:
  • Work with AEI scholars and their staff to plan, coordinate, and manage logistics for in-person and virtual events.
  • Use various software platforms and systems to streamline processes and enhance efficiency across tasks.
  • Produce metrics reports and export, format, and present data.
  • Serve as team lead for planning AEI’s annual black-tie gala and policy summit.
  • Assist with planning special events (including department, institutional, and donor events).
  • Maintain the events webpage with updated and accurate information using WordPress.
  • Manage the events calendar, coordinate food and beverages, and ensure daily needs related to staff and scholar meetings are met.
  • Compose and disseminate event invitations, reminders, and follow-up emails via Marketo email marketing software.
  • Coordinate with AEI’s graphic design department on the design of event and conference materials.
  • Regularly support team members in their daily tasks.
• Physical Requirements and Working Conditions:
  • The employee must be able to move around in an office environment and use standard office equipment.
  • The employee must be able to communicate orally and in writing.
  • Moderate noise (e.g., from computers, phone, printers, and light traffic) is expected.
  • Travel for extended periods by air and other modes of transportation is required.
  • While international travel is not a regular part of this job, program needs may require it intermittently.

Qualifications

• A bachelor’s degree and an interest in public policy are required.
• 0–2 years of previous full-time work experience is required; previous internship experience is preferred.
• Excellent technical skills are required.
• Experience with data extraction, manipulation, and presentation is preferred.
• The employee must be:
  • Able to work independently and proactively seek to enhance efficiency across tasks;
  • Comfortable working in a fast-paced and dynamic environment;
  • Detail oriented, poised, able work well with others, and able to multitask;
  • Able to effectively interact with other employees on all levels and maintain a high level of discretion;
  • Well organized, with excellent communication and problem-solving skills; and
  • Familiar and comfortable with substantive computer work.
• Familiarity with the following software platforms and systems is highly preferred:
  • Heavy database management
  • Metrics analysis
  • Microsoft Office (especially Excel)
  • Salesforce
  • Marketo
  • WordPress
  • Social Tables
  • Graphic design
  • HTML