Events Assistant

Washington D.C.
Jan 30, 2023
Mar 06, 2023
Career Level
Entry Level
Full Time


The American Enterprise Institute (AEI) seeks a full-time, in-person events assistant to assist policy scholars and their staff with event planning and execution and help plan and produce special annual events.

Qualified candidates should submit a resume, cover letter demonstrating their interest in AEI’s mission, and academic transcript.


  • Core Responsibilities:
    • Work with AEI scholars and their staff to plan, coordinate, and manage logistics for in-person and virtual events.
    • Use various software platforms and systems to streamline processes and enhance efficiency across tasks.
    • Produce metrics reports and export, format, and present data.
    • Serve as team lead for planning AEI’s annual black-tie gala and policy summit.
    • Assist with planning special events (including department, institutional, and donor events).
    • Maintain the events webpage with updated and accurate information using WordPress.
    • Manage the events calendar, coordinate food and beverages, and ensure daily needs related to staff and scholar meetings are met.
    • Compose and disseminate event invitations, reminders, and follow-up emails via Marketo email marketing software.
    • Coordinate with AEI’s graphic design department on the design of event and conference materials.
    • Regularly support team members in their daily tasks.
  • Physical Requirements and Working Conditions:
    • The employee must be able to move around in an office environment and use standard office equipment.
    • The employee must be able to communicate orally and in writing.
    • Moderate noise (e.g., from computers, phone, printers, and light traffic) is expected.
    • Travel for extended periods by air and other modes of transportation is required.
    • While international travel is not a regular part of this job, program needs may require it intermittently.


  • A bachelor’s degree and an interest in public policy are required.
  • 0–2 years of previous full-time work experience is required; previous internship experience is preferred.
  • Excellent technical skills are required.
  • Experience with data extraction, manipulation, and presentation is preferred.
  • The employee must be:
    • Able to work independently and proactively seek to enhance efficiency across tasks;
    • Comfortable working in a fast-paced and dynamic environment;
    • Detail oriented, poised, able work well with others, and able to multitask;
    • Able to effectively interact with other employees on all levels and maintain a high level of discretion;
    • Well organized, with excellent communication and problem-solving skills; and
    • Familiar and comfortable with substantive computer work.
  • Familiarity with the following software platforms and systems is highly preferred:
    • Heavy database management
    • Metrics analysis
    • Microsoft Office (especially Excel)
    • Salesforce
    • Marketo
    • WordPress
    • Social Tables
    • Graphic design
    • HTML

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