Administrative Assistant Iii

Fairfax, Virginia
$41,253.89 - $68,755.86 Annually
Jan 28, 2023
Feb 11, 2023
Full Time
Job Announcement

Works as part of the Wastewater financial program. If you like being part of a creative, collaborative, innovative team doing meaningful work, then Wastewater Planning & Monitoring is the place for you. We work in a team environment to perform a variety of professional, financial and accounting functions in support of the Wastewater Management business area.
  • Processes data in the FOCUS/SAP Financial and Procurement modules.
  • Prepares a variety of financial documents in the FOCUS Financial Module to include invoice payments, journal entries, travel, verify interagency billings and Work Performed for Others (WPFO).
  • Perform detailed reconciliation of agency procurement card accounts and distribution of clearing account expenses utilizing journal entries in FOCUS/SAP financial module.
  • Manages excel spreadsheets for over 90 utilities accounts to ensure proper payment, posting, continued operation of sewer infrastructure facilities and provide information on utility usage to management staff.
  • Processes material receipts for services in the FOCUS Procurement System; maintains IR/GR integrity for agency purchase order documents; ensures accuracy of financial coding on payments for multiple Wastewater funding sources.
  • Reconciles financial reports in FOCUS/SAP to ensure appropriate fund, cost center and commitment items are reflected for each transaction.
  • Ensures financial records are easily retrievable and audit ready.
  • Collaborates with other administrative assistants in the Wastewater Program to maintain seamless Accounts Payable back-up when needed; performs other related duties as required.
Note: The assigned functional areas of this position are general administrative support, accounting, and procurement .

The salary for this position will not exceed the midpoint of the advertised salary range.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
Knowledge of standard rules and interpretations within own functional area and a working knowledge of established methods and procedures used in related areas;
Significant nonstandard skill/knowledge is required involving production of an end product such as a report.

Word Processing/Typing
Basic skills in the use of Microsoft Word.

Math Skills
Basic math skills.

PC Skills
Basic skills in the use of applicable Microsoft Office Suite software.

Ability to write simple documents.

Information Abilities
Ability to process and integrate complex data.

Interpersonal Abilities
Ability to establish and maintain effective working relationships with both external and internal contacts.

Purchasing and Accounting
Ability to perform data entry into Purchasing/Logistics Enterprise Resource Planning systems and/or Financial Enterprise Resource Planning systems in at least three functions (e.g., create shells, accounts payable processing).

Personnel and Payroll
Ability to perform routineHuman Capital Management Enterprise Resource Planning system functions (e.g., process PARS, requisitions).

Executive Assistance
Ability to maintain confidentiality and be sensitive to political issues.

Employment Standards

Any combination of education, experience and training equivalent to high school graduation and two years of experience providing administrative support in the assigned functional area(s).

Valid driver's license.

The appointee to this position will be required to complete a criminal background and driving record check to the satisfaction of the employer.

All newly hired employees are required to be fully vaccinated against COVID-19 (two weeks after the last required dose) as a condition of employment or obtain approval of a medical or religious exemption prior to their start date. Proof of an exemption or vaccination status will be required during the pre-employment onboarding process. New employees who obtain an exemption from the vaccine mandate for medical or sincerely held religious beliefs may be subject to a weekly testing requirement. Vaccinated employees and employees with a medical or religious exemption will complete the attestation online on their first day of employment or shortly thereafter.

  • Experience with Fairfax County's SAP/FOCUS Finance, Procurement and Marketplace systems.
  • Experience using Microsoft Suites.
  • A self-starter with excellent work ethics well organized with the ability to pay attention to detail and the ability to function both independently and in a teamwork environment.

Able to sit for extended period of time. All duties performed with or without reasonable accommodations.

Panel interview and may include exercise.

The population of Fairfax County is very diverse where 39.8% of residents speak a language other than English at home ( Spanish, Asian/Pacific Islander, Indo-European, and others ) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314 . EEO/AA/TTY.

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