Human Resources Specialist

Washington, D.C
Jan 27, 2023
Feb 04, 2023
Human Resources
Full Time

The Human Resources Specialist is expected on a routine basis to:
  • perform onboarding processes for new hires, which includes but is not limited to, setting up and maintaining personnel file folders, preparing and submitting forms for benefits enrollment, background investigations and credentialing, collecting and handling personally identifiable information (PII) data in a secure manner, conduct orientation presentations and tours, establishing new employee access to appropriate systems and accounts;
  • perform offboarding processes for retirements, resignations and terminations which includes revoking access to relevant systems, preparing and submitting forms, collecting MACPAC property and sharing appropriate separation information with the employee;
  • prepare personnel actions and supporting documentation for the CAO to be submitted to the General Services Administration (GSA), Commissions and Boards Services (CABS) for processing as directed;
  • correspond and collaborate with GSA-CABS to track personnel actions for processing and resolve discrepancies as needed;
  • research benefits and employee obligations, including but not limited to payroll, health insurance, retirement, employee assistance program, financial disclosure reports, outside employment, and conflict of interest for the purpose of answering staff questions, updating policy and the employee handbook;
  • serve as a member of the Diversity, Equity and Inclusion Working Group and help implement internal DEI policies and practices;
  • assist with maintaining the employee handbook, including tracking external sources for changes in federal and local law affecting MACPAC, preparing drafts of new policies for review by the CAO and executive director;
  • act as timekeeper in our electronic time and leave system, HRLinks, which includes entering time and leave for all employees and commissioners each pay period, updating base schedules, resolving discrepancies, and approving timecards as needed;
  • prepare relocation reimbursement vouchers for employees in accordance with Federal Travel Regulations and internal travel policies;
  • update and maintain records and systems to accurately reflect changes related to staffing, payroll, taxes, benefits, address, PII data and policy, including but not limited to recruitment systems, transit benefits, HRLinks, personnel files, payroll and anniversary tracking spreadsheets;
  • maintain access to required federal and MACPAC systems and accounts including eOPF, USAccess FedIDCard, HRLinks,, SmartBenefits;
  • maintain official personnel records for commissioners and staff;
  • perform administrative aspects of recruitment including posting openings, representing MACPAC at virtual or in-person job fairs, running reports and maintaining files; and
  • create, use, update and maintain work instructions.
Support office operations by:
  • monitoring the Office of Personnel Management website and Alert DC regarding emergencies affecting office operations (e.g. weather-related delays or closings) and notifying staff as directed by the CAO;
  • serving as Contracting Officer's Representative (COR) on certain administrative contracts including but not limited to Canon, Fedex, Iron Mountain, Kastle Systems;
  • serving as a MACPAC purchase card holder and completing required associated trainings;
  • maintaining internal directories for staff and vendors;
  • monitoring supply inventory, placing supply orders and stocking supplies;
  • monitoring printer meter readings on a monthly basis to ensure accuracy of billing;
  • corresponding with building management for maintenance orders, repairs, and visitor information, keeping certificates of insurance up to date;
  • sharing building correspondence with staff regarding closures, maintenance, window cleaning, e-waste recycling;
  • maintaining online accounts including but not limited to Kastle, Adtrav Rezdesk, Canon and One Call Now;
  • maintaining physical inventory of office furniture and non-IT equipment; and
  • serving as a member of the Emergency Response Team.
Contribute to successful execution of Commission meetings and other events by:
  • assisting with the preparation and execution of Commission meetings and other events;
  • providing on-site support during events;
  • taking commissioner attendance for payroll purposes;
  • coordinating travel and lodging arrangements for commissioners, invitational speakers and staff in accordance with MACPAC travel policies; and
  • perform other duties as assigned.


Conditions of Employment .


Knowledge and Skills
In order to perform the major duties listed above, the Human Resources Specialist must have:
  • knowledge of administrative and record keeping procedures;
  • familiarity with or willingness to learn about federal rules and regulations as they apply to human resources matters and travel;
  • strong and consistent organizational skills;
  • ability to prioritize and manage multiple competing responsibilities and tasks;
  • ability to successfully work with MACPAC senior management, staff, federal contractors and other stakeholders;
  • strong oral and written communications skills;
  • ability to be discerning and use good judgement;
  • ability to accomplish tasks in a timely, accurate manner;
  • an orientation toward problem solving, teamwork, and accountability;
  • willingness to engage in learning and development; and
  • ability to occasionally lift 30 pounds and move rolling furniture.


The requirements for the Human Resources Specialist include:
  • A bachelor's degree in human resources, public administration or other related fields is required or equivalent work experience.
  • At least two years of successful professional experience in human resources, operations or administrative roles of increasing responsibility with U.S. government agencies, nonprofit organizations or other companies doing business with the U.S. government.