Chief Administrative Officer

Duties

• develop and direct strategies to ensure the agency employs, develops, and retains the best talent available;
• shape policy and procedures to support agency efficiency;
• maintain a continual improvement strategy that includes detailed documentation of standard operating procedures and routine reviews/updates of policies, procedures and other documentation;
• ensure key information on office operations and policies is readily available to staff;
• collaborate with the CFO and COO in development of the administrative resources and expenditures annual budget;
• ensure the agency meets and maintains regulatory and compliance requirements;
• serve as the agency EEOC officer;
• guide agency diversity, equity, inclusion and accessibility (DEIA) strategies and implementation;
• support agency public meeting preparation and execution;
• oversee agency day-to-day human resources and office support activities;
• ensure employee performance reviews are conducted on-time and historical information is provided to supervisors to support the reviews;
• certify time and attendance via the agency timesheet application;
• represent MACPAC in meetings with other government agencies and vendors;
• coordinate with MACPAC staff when administrative decisions and policies cross functional lines;
• liaise with building management to ensure appropriate maintenance and security of office space to meet organizational needs;
• understand and be able to perform human resources and day-to-day office support as backup to the operations assistant; and
• perform other duties as assigned.

Requirements

Conditions of Employment

https://phf.tbe.taleo.net/phf03/ats/careers/requisition.jsp?org=MACPAC&cws=1&rid=50 .

Qualifications

Knowledge and Skills
In order to perform the major duties listed above, the senior administrative officer must have:

• knowledge of administrative and operational procedures;
• familiarity with federal rules, regulations, forms, and processes as they apply to human resources and travel;
• experience creating and implementing continual improvement strategies;
• strong oral and written communications skills;
• ability to prioritize and manage multiple competing responsibilities and tasks;
• ability to accomplish tasks in a timely, accurate manner;
• an orientation toward problem solving, teamwork, and accountability; and
• willingness to engage in learning and development.

Education

• Bachelor's degree in human resources, public administration or related field.
• A minimum of eight years of relevant experience in human resources and facilities management.
• SHRM-CP or SHRM-SCP is preferred.