Program Specialist

Baltimore, Maryland
Jan 25, 2023
Feb 01, 2023
Program Manager
Full Time

The incumbent serves as a member of the Radiation Oncology Management Team with the primary purpose to direct and perform all administrative functions to ensure efficiency of processes within the service for optimal clinical service delivery.
  • Serve as a Business Manager for the Radiation Oncology Service, direct and perform all administrative functions to ensure efficiency of process within the service for optimal clinical service delivery.
  • Responsible for the formulation and execution of budgetary plans of all Radiation Oncology functions.
  • Attends monthly business acumen meetings and monitors balances, and status of projects and recommends adjustment of funds as needed. Reviews financial reports and resolves discrepancies with the appropriate accounting/budget officer. Ensures that all expenditures are properly authorized and documented.
  • Manages supply and service contracts for the Radiation Oncology Service: initiating procurement requests, preparing statements of work, and/or maintaining procurement and contracting records. Drafts and/or reviews contract requests and agreements to ensure accurate budgetary, personnel and administrative arrangements.
  • Responsible for managing compliance of the performance monitoring requirements and obtaining verification that services were provided and that all credentialing requirements were completed for the Contractor's employees. Must be able to build contracts along with credentialing the onboarding Contractors.
  • Orders and implements medical equipment and supplies. Attends meetings and coordinates with internal and external partners to ensure fiscal year equipment requirements are met.
  • Knowledge of Contract regulations and certification as a Contractor Official Representative (COR).
  • Knowledge in scheduling and assisting Veterans, employee timekeeping, oversees AMSA position, Oversees CTR positions and will cover when needed.

Work Schedule: Monday - Friday, 8:00 a.m. - 4:30 p.m.
Telework: Not Available
Virtual: This is not a virtual position.
Position Description/PD#: Program Specialist/PD19056-O
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required

This announcement opens on January 09, 2023 and will close on January 31,2023. The first 100 applications received will receive first consideration. All applications received up to 11:59p.m. EST on the date in which 100 applications is reached will receive first consideration; any received after 11:59p.m. EST on the date in which 100 applications are received will not receive consideration unless otherwise requested by management. Additional applications will be reviewed in one day increments at management request.


Conditions of Employment

  • You must be a U.S. Citizen to apply for this job
  • Applicants who refuse to be tested will be denied employment with VA.
  • Selective Service Registration is required for males born after 12/31/1959
  • You may be required to serve a probationary period
  • Subject to background/security investigation
  • Selected applicants will be required to complete an online onboarding process
  • Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
  • Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.


To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/31/2023.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Experience and knowledge in the following: administrative management areas (i.e., budget, finance, contracting and procurement, equipment property, and human resource management requirements) to serve as a liaison capacity and provide administrative support; evaluating and recommending ways to improve the utilization of available resources and improve administrative management services; interpersonal skills in presenting staffing recommendations and; radiation oncology billing and coding; equipment used in a Radiation Oncology department; electronic transfer/medical information; using analytical techniques, such as reviewing quality assurance reports and comparing results to ensure continued accreditation by the ACR, data presentation techniques and relevant software packages such as Excel; ensure the credentialing of all dependent and independent contractor providers, assigning computer access to all contractor's employees and requesting contractual radiation therapy services, authorization of services to be paid through fee services; patient flow from initial consultation, treatment plans, treatments and follow up after treatments are complete.
Preferred: Any prior COR experience and/or supervisor/manager. Preferred Radiation Oncology Clinic experience. FORCE experience ideal.

NOTE: The experience MUST be well demonstrated within the body of your resume


Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related.


Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond 1 year of graduate level education.

NOTE: Transcripts must be submitted with your application package.
You will be rated on the following Competencies for this position:

Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
Manages and Organizes Information: Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods.
Managing Human Resources: Plans, distributes, coordinates, and monitors work assignments of others; evaluates work performance and provides feedback to others on their performance; ensures that staff are appropriately selected, utilized, and developed, and that they are treated in a fair and equitable manner.
Contract Administration: Knowledge and application of contract administration principles and practices sufficient to monitor contractor performance and compliance with all terms and conditions of the contract and deliverables; resolves discrepancies; performs contract closeout functions.
Financial Management: Understands the organization's financial processes. Prepares, justifies, and administers the program budget. Oversees procurement and contracting to achieve desired results. Monitors expenditures and uses cost-benefit thinking to set priorities.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is primarily sedentary, although some physical effort may be required.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at .


A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

NOTE: Transcripts should state the name of the student, name of the university and/or college, total number of credits completed, date degree awarded/conferred. Copies of Official Transcripts are accepted and are the best way to ensure your education is interpreted correctly in accordance with OPM qualification standards, but unofficial transcripts are accepted if they contain all the required information. If credit for a course is being questioned by the HR Professional performing qualifications, it is your responsibility to provide supporting descriptive information (course syllabus/descriptions) in your application package.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: . If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: .

Additional information

Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified : applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at .

This job opportunity announcement may be used to fill additional vacancies.

Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process.

If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application .

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