Associate Director for Administration

3 days left

Employer
USAJobs
Location
Reston, Virginia
Posted
Jan 25, 2023
Closes
Feb 02, 2023
Function
Executive, Director
Hours
Full Time
Duties

As a basic requirement for entry into the SES, each applicant must provide evidence of progressively responsible executive leadership and supervisory experience that is indicative of executive-level management capabilities that are directly related to the skills and abilities outlined under Executive Core Qualifications and Mandatory Technical Qualifications listed below. The ideal candidate will have experience managing employees through subordinate supervisors and have experience hiring, developing, and evaluating employees. Typically, experience of this nature will have been gained at or above the GS-14/15 grade level in the federal service or equivalent in the private sector or non-governmental organizations. Failure to meet this basic qualification requirements in addition to all executive and technical qualification factors will automatically disqualify an applicant.

Specific Duties

This position will serve as the Associate Director for Administration (AD) within the U.S. Geological Survey (USGS) and will report to the Deputy Director of Administration and Policy. USGS serves the Nation by providing reliable scientific information to describe and understand the Earth; to minimize the loss of life and property from natural disasters; to manage water, biological, energy, and mineral resources; and to enhance and protect our quality of life. The mission is accomplished through data collection, research, comprehensive studies, and information services in the broad disciplines of hydrology, geology, biology, and geography.

The incumbent carries out the following specific responsibilities :
  • Provides executive-level leadership in the development and implementation of policies and strategic and operational plans related to administrative-business information systems and financial, human capital, facilities, safety, security, environmental programs; as well as procurement enterprise programs of the USGS.
  • Advises and counsels provides the Director, Deputy Directors, and Executive Leadership Team (ELT) and collaborates in the planning, direction, and management of the integrated science programs of the bureau through the oversight, evaluation, and operation of a wide array of business information systems and administrative programs, including human capital, facilities, finance, health and safety, procurement, financial assistance, and environmental programs.
  • Develops and plans the strategic directions to integrate human capital, fiscal, financial management, business information, property, safety, security, environmental, and procurement strategic and operational programs with the overall strategic goals of the USGS, the DOI Strategic Plan, and the Government Performance and Results Act (GPRA).
  • Oversees administrative programs in the USGS to ensure that the bureau's scientific and technical program priorities and goals stay at the forefront of national policies and emerging priorities to promote the integrated, interdisciplinary scientific natural science program direction of the USGS.
  • Serves as the bureau's Designated Health and Safety Officer and the USGS Senior Asset Manager.
  • Applicants who meet the mandatory executive and technical qualifications will be evaluated by a panel of SES members to determine the degree to which they possess each of the listed qualifications. This evaluation will determine which applicants are best qualified. Each candidate's background including experience, education, awards, self-development, and training will be reviewed. This information will be obtained from the application package, including the required narrative statements for the technical and Executive Core Qualifications described in this vacancy.

    Additionally, your resume should demonstrate that you have the knowledge, skills, and abilities to successfully fulfill responsibilities inherent in most SES positions such as:
    • Directing the work of an organizational unit;
    • Ensuring the success of one or more specific major programs or projects;
    • Monitoring progress toward strategic organizational goals, evaluating organizational performance and taking action to improve performance; and
    • Supervising the work of employees; and exercising important policy-making, policy determining, or other executive functions.

    If your resume does not include these basic qualifications, then you will not be considered further for this position and will not be determined as minimally qualified.

    Requirements

    Conditions of Employment


  • U.S. Citizenship
  • You will be subject to a background/suitability investigation/determination.
  • Newly appointed SES members must serve a 1-year probationary period
  • Public Financial Disclosure (OGE-278 filing within 30 days is required)
  • This position requires pre and post-employment drug screening.


  • Qualifications

    Executive Core Qualifications (ECQ's)- *Required Documentation*

    The Office of Personnel Management has identified five executive core qualifications (ECQs). The ECQs define the competencies needed to build a federal corporate culture that drives for results, serves customers, and builds successful teams and coalitions within and outside the organization. The ECQs are required for entry to the Senior Executive Service and are used by many departments and agencies in selection, performance management, and leadership development for management and executive positions. The ECQs were designed to assess executive experience and potential-not technical expertise.

    ECQ 1 - LEADING CHANGE : You must have demonstrated an ability to bring about strategic change, both within and outside the organization, to meet organizational goals. Inherent to this ECQ is the ability to establish an organizational vision and to implement it in a continuously changing environment.
      Leadership Competencies: Creativity & Innovation, External Awareness, Flexibility, Resilience, Strategic Thinking, Vision

    ECQ 2 - LEADING PEOPLE: You must demonstrate the ability to lead people toward meeting the organization's vision, mission, and goals. Inherent to this ECQ is the ability to provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts.
      Leadership Competencies: Conflict Management, Leveraging Diversity, Developing Others, Team Building

    ECQ 3 - RESULTS DRIVEN: This core qualification involves the ability to meet organizational goals and customer expectations. Inherent to this ECQ is the ability to make decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks.
      Leadership Competencies: Accountability, Customer Service, Decisiveness, Entrepreneurship, Problem Solving, Technical Credibility

    ECQ 4 - BUSINESS ACUMEN: This ECQ involves the ability to manage human, financial, and information resources strategically.
      Leadership Competencies: Financial Management, Human Capital Management, Technology Management

    ECQ 5 - BUILDING COALITIONS: This ECQ involves the ability to build coalitions internally and with other Federal agencies, State and local governments, nonprofit and private sector organizations, foreign governments, or international organizations to achieve common goals.
      Leadership Competencies: Partnering, Political Savvy, Influencing/Negotiating

    FUNDAMENTAL COMPETENCIES: The following competencies are the foundation for success in each of the Executive Core Qualifications: Interpersonal Skills, Oral Communication, Integrity/Honesty, Written Communication, Continual Learning, Public Service Motivation

    Mandatory Technical Qualifications (MTQs)- *Required Documentation*

    MTQs are designed to assess an applicants experience relevant to the specific position requirements. Each MTQ narrative response must 1.) not exceed two pages per narrative statement; 2.) include specific examples of your experience, education, and/or accomplishments; and 3.) address specific challenges, contexts, actions, and results.
  • Expert knowledge and demonstrated executive level experience providing leadership and direction in the areas of managing, representing, and overseeing all business operations and services in support of an organization which includes human capital, accounting and financial management, acquisitions and financial assistances, facilities, physical and information security, occupational health and safety and policy directives and guidance. This experience should also include active management and oversight of operational, regulatory, budgetary requirements related to the aforementioned areas as well as demonstrated expertise in effective change management.
  • Extensive experience in dealing with sensitive policy areas and resolving complex issues relating to the mission and function of a scientific organization, as well as demonstrated experience interacting with multiple program areas within a large organization, sufficient to render executive decisions or significantly influence the decisions of senior level management.

  • Challenge-Context-Action-Result(s) (CCAR) Model.

    CCAR Model is outline below. When addressing the ECQs and MTQs, you are strongly recommended to use the CCAR Model . Each ECQ or MTQ statement should include more than one example of relevant experience.
      Challenge: Describe a specific problem or goal. Context: Talk about the individuals and groups you worked with, and/or the environment in which you worked, to tackle a particular challenge (e.g., clients, co-workers, members of Congress, shrinking budget, low morale). Action: Discuss the specific actions you took to address a challenge. Result: Give specific examples of the results of your actions. These accomplishments demonstrate the quality and effectiveness of your leadership skills.
    Your responses to the ECQs and MTQs will be evaluated based on how clearly and concisely you emphasize your level of responsibilities, the scope and complexity of the programs, activities, or services managed; program accomplishments; policy initiatives undertaken; level of contacts; the sensitivity and criticality of the issues addressed; and the results of actions taken.

    You are required to submit separate narrative statements for each ECQ and MTQ to receive consideration for this position. Please see the REQUIRED DOCUMENTS section for complete details regarding the page limitation and formatting requirement.

    Education

    No positive education is required for this position.

    Additional information

    CURRENT FEDERAL APPLICANTS : If you are a federal employee (non-SES or SES), then you must include your most recent performance appraisal within the last 12 months of your submission to this application. Additionally, you must include your most recent Notification of Personnel Action (SF-50) that reflects an appointment (i.e., initial, transfer, reinstatement, and etc.) or pay adjustment.

    NON-FEDERAL APPLICANTS: You must include your most recent performance appraisal within the last 12 months of your submission to this application OR a justification stating the reason why this information cannot be provided.

    SPECIAL NOTE TO ALL APPLICANTS:

    Your resume, performance appraisal, SF-50, Executive Core Qualification's (ECQs), and Mandatory Technical Qualification's (MTQs) for this announcement must be received online via the USAJOBS/Application Manager application system by 11:59 PM Eastern Time on closing date of the announcement. ECQs and MTQs must be submitted in the CCAR model format as previously outlined within this vacancy announcement. Email submissions from an applicant will not be accepted. Failure to submit a complete application will eliminate an applicant from further consideration. Applicants must contact the Human Resources Specialist point-of-contact prior to the closing date if assistance is needed to submit an application online.

    The applicant selected for this position will be required to file a Financial Disclosure Report, SF-278, and the supplemental form, Confidential Statement of Employment and Financial Interest, DI-278. All forms must be filed within 30 days after the selection for this position.

    The sensitivity level of the position requires completion of a successful background investigation of the selectee.

    Effective January 1, 2010, OPM must authorize any employment offers we make to current or former (within the last 5 years) political Schedule A, Schedule C, or Non-career SES employees in the executive branch. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you must disclose that to the Human Resources Office.

    If applicable, travel and relocation expenses will be paid consistent with the Federal Travel Regulations and Departmental policy.

    Click here for general eligibility for a permanent change of station (PCS) move.

    Click here for Federal Travel Regulations PCS information.

    To view FAQ regarding PCS click here.

    Senior Executive Service Probationary Period : If you are selected for this position, you will be required to serve a one-year SES probationary period, if one has not previously been completed.

    THIS IS A DRUG TESTING DESIGNATED POSITION. In accordance with Executive Order 12564, and under the Department's Drug Free Workplace Program: Applicant(s) tentatively selected for this position will be required to submit a urinalysis to screen for illegal drug use and to pass the test prior to appointment. This position is subject to random testing for illegal drug use.

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.