Event Services Production Coordinator

Fairfax, VA
Commensurate with education and experience, but not to exceed $50,000.
Jan 24, 2023
Feb 24, 2023
Program Manager
Full Time
Event Services Production Supervisor The George Mason University Student Centers is seeking applications for an Event Services Production Coordinator position. This position will work on the Fairfax Campus and report to the Event Services Assistant Director for Production, Student Centers. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment. Responsibilities:Serve as the primary point of contact responsible for coordinating the planning and execution of events utilizing Event Services (ES) production services. Production services include, but are not limited to, professional sound, light, video, streaming systems, and non-in-house furnishings;Serve as primary point of contact for the University Events Recognized Student Organizations (RSO) Checklist process to verify the need for additional services, ensuring all checklist clients are advised of capabilities, costs, expectations, and policies/procedures related to production;Liaison with and advise university departments/student organizations and other clients regarding capabilities of services and reporting current trends/requests, and future service opportunities to leadership;Oversee the creation, coordination, and finalization of event orders that properly and accurately reflect the services rendered at each event;Manage the invoicing, billing, and reconciliation process for services rendered, and other Event Services fees;Ensure on-line presence, database tools and forms are current, accurate, and easily navigable; andAssist with employee hiring, onboarding, training, and development in coordination with Student Centers staff.Required Qualifications:High School Diploma/GED required; Bachelor's Degree strongly preferred;Basic knowledge in all areas of event operations and event support technology to include sound, lighting, video (setup, configuration, and operation), and the scheduling of events and personnel required;Knowledge of basic accounting principles, scheduling and billing software, and event planning;Ability to meet competing deadlines to prioritize responsibilities simultaneously;Ability to communicate effectively and professionally with staff, patrons, and colleagues at all times is required; andMust currently possess an appropriate, active, valid motor vehicle operator's license that meets all of GMU's requirements for operating state vehicles and equipment under Mason's Vehicle Use Policy 1411 https://universitypolicy.gmu.edu/policies/vehicle-use/. The Office of Risk Management reserves the right to review the driver's licenses and Motor Vehicle Reports (MVRs) of all candidates selected with employment contingent upon a favorable review.Preferred Qualifications:Demonstrated experience in planning and implementing live events required, preferably in a university setting (minimum 1 year preferred);Previous experience in event operations/support/production highly desirable; andExperience in event scheduling and database management preferred.

For full consideration, applicants must apply for position number 09197z at https://jobs.gmu.edu/; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information. Review of applications will begin on or after February 6, 2023, and continue until the position is filled.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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