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Academic Advisor

George Mason University
Fairfax, VA
Commensurate with education and experience.
Closing date
May 4, 2023

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Analyst, Research
Full Time
Career Level
Experienced (Non-Manager)

Job Details

Information Sciences and TechnologyAcademic AdvisorThe George Mason University Information Sciences and Technology department, within the College of Engineering and Computing, seeks a proactive, organized, collegial, and self-reliant full-time Academic Advisor for students. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.Responsibilities:This position requires timely academic advising to current, prospective, and transfer students on academic policies and course selections for the undergraduate and graduate IST department programs i.e. the B.S. of Information Technology (BS INFT), Information Technology Undergraduate Certificate (CERB-INFT), IT minor, students pursuing the BS INFT, M.S. of Applied Information Technology (MS AIT), Online M.S. in Applied Information Technology, M.S. in Information Systems (MS INFS), Ph.D. in Information Technology (PhD in IT), Applied Cyber Security Graduate Certificate (CERG-ACBS), and Information Sciences Graduate Certificate CERG-ISCI).The IST Academic Advisor will be responsible for:Creating and maintaining advising reports for tracking, reviewing, and assessing student-advising sessions for accuracy and compliance. Preferably, the applicant will be proficient using Ellucian Banner (INB) to retrieve data for student academic degree audits, course repeats, grades, overrides, grade point average, transfers, waivers, pre- and co-requisite enforcements, course equivalencies, transfer course articulation, suspensions, and terminations. The advisor must have the ability to identify alternate equivalent courses on transfer course audit and resolve audit discrepancies in Banner for students and for reporting purposes;Tracking student progress through the degree programs; this involves using tools such as TargetX, Banner, Navigate, Degree Works/Stellic, MicroStrategy, etc., as well as verifying prerequisites, and tracking students in jeopardy of being terminated from the program. Additionally, the position requires the review and approval of student conferrals, intent to graduate, and graduation status reports to ensure program requirements are met. The IST Academic Advisor will develop and maintain standard and detailed academic reports for the Associate Chair and Senior Academic Advisor, to include but not limited to programs statistics, academic success, student progress, form-specific data, and various ad hoc student reports as requested; andProviding outreach to IST undergraduate and graduate students, preparing and attending new student orientations, participating in department, school and university committees related to academic advising, supporting IST faculty by maintaining current information available for student advising, and other tasks as assigned.Required Qualifications:A bachelor's degree, or an equivalent combination of education and experience, is further required.Preferred Qualifications:Excellent organizational, verbal, and written communication skills, as well as be able to handle multiple tasks and prioritize accordingly;Experience in setting and meeting deadlines;Customer service attitude that projects a competent and positive image of the department;Experience working with diverse populations;Knowledge of general office practices and equipment;Self-sufficient ability to use word processing, spreadsheets, database, PowerPoint/Prezi presentations, internet, and other current PC tools;Some evening hours will be required for certain recruitment events. The work schedule is subject to be conducive to office needs and applicant availability;Five years working at a university or in an administrative position is preferable;Extensive experience with Integrative Banner, DegreeWorks, Stellic, and Microstrategy (ERP, BI, Report Writing) is preferable;Familiarity with policies and procedures; andPreference will be given to candidates with previous academic advising experience. Combination of education and experience is highly preferred.Mason Computing: The Future of Computing is HereThe College of Engineering and Computing at George Mason University is comprised of the Volgenau School of Engineering and a new School of Computing. The College is a fast-growing force for innovation in research and education. Ranked nationally in the top 100 in both undergraduate and graduate education, the College boasts more than 9,100 students in 37 undergraduate, master's, and doctoral degree programs, including several first-in-the-nation offerings. Of the 271 full-time faculty who comprise the College, 91 are tenured, 59 are tenure-track, 89 are instructional faculty, and 32 are research faculty. As part of a nationally ranked research university, its research teams expended $75 million in sponsored research awards in the past year and has projects with over $400 million in current and anticipated awards. The College stands out for its leading research in areas such as artificial intelligence, data analytics engineering, cybersecurity engineering, biomedical imaging and devices, community-based healthcare, autonomous systems, 5G/Next G communications, systems architectures, computational biomedicine, advanced materials and manufacturing, sustainable infrastructure, and more. The College encourages multidisciplinary research and provides ample opportunity for faculty to work with other disciplines.George Mason University is the largest and most diverse public research university in Virginia, with an enrollment of over 39,000 students studying in over 200 degree programs. Mason is an innovative, entrepreneurial institution with national distinction in a range of academic fields. It was classified as an R1 research institution in 2016 by the Carnegie Classifications of Institutes of Higher Education. Mason has campuses in Fairfax, Arlington, and Prince William. Its proximity to Washington, D.C. provides unmatched geographical access to a number of federal agencies and national laboratories. Northern Virginia is also home to one of the largest concentrations of high-tech firms in the nation, providing excellent opportunities for interaction with industry. The region is consistently rated as being among the best places to live in the country, and has an outstanding local public school system.In conjunction with Amazon's decision to establish a second headquarters in Northern Virginia, the Commonwealth of Virginia announced a multi-year plan to invest in the growth of degree programs in computing. George Mason University has committed to accelerate its plans to grow its capacity in computing and high-tech fields. Among the exciting initiatives being undertaken by the university are the launch of the Institute for Digital InnovAtion, a university think tank and incubator to serve the digital economy, and the expansion of its Arlington Campus with a planned 400,000 square foot building that will house the new Institute for Digital InnovAtion. These initiatives reflect hundreds of millions of dollars in new investment by Mason that will rapidly elevate the university's already leading national position in computing and related areas.

For full consideration, applicants must complete the online application at for position number 01749Z and attach a cover letter, resume, and a list of three professional references with contact information. Full consideration will apply to applicants who submit their completed application by April 15, 2023, however review of applications will continue until the position is filled.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.


George Mason University is a university with three campuses, each with a distinctive academic focus that plays a critical role in the economy of its region. At each campus, students, faculty, and staff have full access to all the university's resources, while duplication of programs and support services is minimized through the use of technology. In addition to the main campus in Fairfax, the university has campuses in Arlington and Prince William Counties.

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