Management Analyst

Employer
USAJobs
Location
Washington, D.C
Posted
Jan 19, 2023
Closes
Jan 26, 2023
Hours
Full Time
Duties

The Judicial Services Office (JSO) serves as a liaison, consultant, advocate, and resource on matters that affect judges for the Administrative Office (AO) and with the Federal Judicial Center (FJC), the U.S. Sentencing Commission (USSC), executive and legislative branches of the federal government, the public, and others.

This position will report directly to the Chief of Judicial Support Staff (JSS) within JSO. The JSO is seeking a self-motivated Management Analyst to work closely with the JSS Chief and attorney advisor staff in the Judicial Programs Division. The incumbent will be a member of JSS and will support programs focused on training and educating individuals who perform administrative duties in chambers. JSO staff also work as members in a program support team in which they assist in the coordination of the judicial programs by maintaining electronic and print program materials as well as program supplies, drafting program agendas, working with AO staff to ensure program attendance and agenda integrity, working with judges, chambers staff, and court unit executives on transition and travel issues, setting up and hosting orientation programs, and tracking attendee travel expenditures and program evaluations.

The duties of this position include, but are not limited to:
  • Working with JSS Chief to standardize and document business processes and procedures and develop document management best practices using collaborative software such as SharePoint or other integrated document management systems.
  • Supporting JSO management with the creation of briefing materials for various meetings.
  • Performing all chambers staff program support activities, including coordinating bi-monthly Chambers Staff Advisory Group (CSAG) conference calls, finalizing the minutes for those calls, conducting analysis to determine the needs of chambers staff, preparing agenda items for the monthly and annual meetings, and responding to judges and chambers staff regarding issues relating to chambers staff support.
  • Drafting, reviewing, maintaining, and publishing the quarterly Chambers Staff News publication including seeking input on, researching, and developing news articles for the Chambers Staff News.
  • Developing and executing the bi-monthly nation-wide Chambers Staff Training Series virtual sessions to include working with JSO attorney advisors and CSAG members to determine topics and coordinating with AO SMEs to deliver relevant training.
  • Planning and coordinating the annual Chambers Staff Administrative Workshop. This includes working with CSAG to develop and draft the program agenda and other workshop materials; communicating with program presenters about agenda times and presentation topics; maintaining electronic and print program materials and drafting supporting documents associated with the program; communicating with program attendees about travel arrangements and documentation; and tracking travel costs associated with the programs, including participating in the hotel negotiation and procurement process for chambers staff related activities and programs.
  • Working collaboratively with Judicial Support Staff team members and other program staff in developing and implementing initiatives related to organizing chambers staff programs and meetings and developing and maintaining meeting related materials.
  • Serving as point-of-contact within JSO for maintenance and organization of information on the intranet and leveraging other electronic tools to maximize collaboration, document management, and internal workflow within the office.
  • Performing the hotel market research for cyclical JSO supported meetings, Chambers Staff Administrative Workshop annual training, and conduct preliminary actives for other office-level purchasing as needed.


  • Requirements

    Conditions of Employment


    CONDITIONS OF EMPLOYMENT
  • All information is subject to verification. Applicants are advised that false answers or omissions of information on application materials or inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.
  • Selection for this position is contingent upon completion of OF-306, Declaration of Federal Employment during the pre-employment process and proof of U.S. citizenship for competitive status positions or conversion to a competitive status position with the AO. If non-citizens are considered for hire into a temporary or any other position with non-competitive status or when it is confirmed by the AO Human Resources Office there are no qualified U.S. citizens for a competitive status position (unless prohibited by a law or statue), non-citizens must provide proof of authorization to work in the U.S. and proof of entitlement to receive compensation. Additional information on the employment of non-citizens can be found at USAJOBS Help Center | Employment of non-citizens / . For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States, please refer to Form I-9, Employment Eligibility Verification .
  • All new AO employees will be required to complete an FBI fingerprint-based national criminal database and records check and pass a public trust suitability check.
  • New employees to the AO will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights/responsibilities, visit https://www.e-verify.gov/ .
  • All new AO employees are required to identify a financial institution for direct deposit of pay before appointment.
  • You will be required to serve a trial period if selected for a first-time appointment to the Federal government, transferring from another Federal agency, or serving as a first-time supervisor. Failure to successfully complete the trial period may result in termination of employment.
  • If appointed to a temporary position, management may have the discretion of converting the position to permanent depending upon funding and staffing allocation.


  • Qualifications

    Applicants must have demonstrated experience as listed below. This requirement is according to the AO Classification, Compensation, and Recruitment Systems which include interpretive guidance and reference to the OPM Operating Manual for Qualification Standards for General Schedule Positions.

    Specialized Experience : Applicants must have at least one full year (52 weeks) of specialized experience which is in or directly related to the line of work of this position. Specialized experience is demonstrated experience using collaborative software such as SharePoint or other integrated document management systems; coordinating judicial or other high-level programs and drafting program agendas; and developing and executing in-person and online training programs.

    Education

    This position does not require education to qualify.

    Additional information

    The AO is an Equal Opportunity Employer.

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