Legal Administrative Specialist (Open to both U.S. Citizens and Federal Employees)

Duties

As a Legal Administrative Specialist, you will:

• Provide wide array of litigation support for Judge and Attorney-Advisor.
  
• Organize, update, and maintain all records, party filings and communications, court transcripts, dockets, master calendar, and published orders in the Judge's nationwide litigation caseload. Serve court orders and track publications on government and private publisher websites. Utilize Word, Outlook, Excel, the OH's internal Case Tracking System("CTS"), and other systems.
  
• Provide wide array of paralegal support. Utilize books and databases, rules, regulations, case law, policies, and other materials, both print and electronic, applicable to federal civil litigation. Drafts and/or edits Orders, Memos and other documents. Perform legal blue-book editing and proofing. Participate in both pre-hearing conferences and hearings. Utilize Westlaw, LexisNexis, HeinOnline, and other systems.
  
• Provide wide array of office administration and management support. Organize data and creates reports for FY finances, federal record keeping requirements, and FOIA requests. Maintain and order supplies (including legal resources). Serves as CASTLE timekeeper, OH property custodian, and as OH CTS owner/plan coordinator. Utilizes PRISM, TIPPS, and other electronic systems.
  
• Provide critical courtroom and travel management for the Judge, who travels throughout the United States (and its territories) to hold hearings in federal courtrooms. Work with wide array of court deputies, clerks, and other personnel in all federal and state court systems throughout the United States to schedule hearings, obtain security, and ensure access to resources.
  
• Act as the Judge's and the Attorney-Advisor's professional representative, as well as a OH representative, in a wide variety of litigation, administrative, management, and office communications (including FOIA and Congressional requests). Demonstrate professionalism, kindness, and tact, as well as sensitivity to matters that may be confidential or classified.
  

The ideal candidate has experience as a paralegal/legal specialist performing a wide range of daily litigation management and paralegal work for a Judge and/or Attorney Advisors. Also, has experience providing a wide range of administrative tasks.

Requirements

Conditions of Employment

• You must be a U.S.Citizen and eligible for consideration.
• You must meet specialized experience to qualify.
• Required documents must be submitted by the closing date.
• Submit application and resume online by 11:59 PM EST on the closing date.

CONDITIONS OF EMPLOYMENT:

• SELECTIVE SERVICE: Males born after 12/31/1959 must be registered for the Selective Service.
• PROBATIONARY PERIOD: You must complete a one-year probationary period (unless already completed).
• TIME-IN-GRADE: Federal applicants must have served 52 weeks at the next lower grade in the competitive or excepted service in the executive branch to satisfy time-in-grade restrictions contained in 5 CFR 300, Subpart F.
• DEU REQUIREMENTS: Applicants selected under delegated examining procedures may be required to successfully complete a one-year probationary period (unless already completed).
• TELEWORK: This position is eligible for telework as determined by agency policy. The selectee must telework within the geographic area(s) of the duty location. The duty location for telework is usually the residence or other approved telework site.

Qualifications

To meet the minimum qualifications for this position, you MUST meet either the education or experience qualifications for the grade at which you are requesting consideration.

To qualify for the GS-09, you must have at least one year of specialized experience equal or equivalent to the GS-08 grade level in the following:

• Experience performing legal research using Westlaw and Lexis Nexis; writing informal legal memos, briefs, orders and/or other legal documents; and using The Bluebook to precisely cite to legal authorities and to proofread and edit legal documents.
• Experience utilizing a variety of computer databases and programs to: create, organize, and track office records, reports, and receipts; order supplies; arrange travel; and solve administrative and confidential problems with minimal supervision.

To qualify for the GS-09 on Education alone , you must have:

• A Master's or equivalent graduate degree OR Two full years of progressively higher level graduate education leading to such a degree
• A LL.B. or J.D., if related

You can also qualify based on a combination of higher level graduate education and experience. This must be fully supported by your resume and transcripts, provided with your application.

To qualify for the GS-11, you must have at least one year of specialized experience equal or equivalent to the GS-09 grade level in the following:

• Experience independently performing legal research using Westlaw and Lexis Nexis; independently writing formal legal memos, briefs, orders and/or other legal documents; and using The Bluebook to precisely cite to legal authorities and to proofread and edit legal documents.
  
• Experience utilizing variety of computer databases and programs to: create, organize, improve, and track management programs (including personnel data), office records, and reports; manage and report on various finance, budget and receipts records; order supplies; arrange travel; and creatively solve administrative and confidential problems without supervision.
  

To qualify for the GS-11 on Education alone , you must have:

• Ph.D. or equivalent doctoral degree
• 3 full years of progressively higher level graduate education leading to such a degree
• A LL.M., if related

You can also qualify based on a combination of higher level graduate education and experience. This must be fully supported by your resume and transcripts, provided with your application.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

General Civil Law- Knowledge of civil litigation process and Federal laws, regulations, rules, procedures, and practices related to civil litigation, and ability to provide to critical litigation support services for judicial and attorney work.

Paralegal - Ability to provide legal assistance to attorneys, including filing, service, and record maintenance, as well as accurate and precise legal research, writing and Blue-book editing within litigation deadlines.

Office Administration - Creates, organizes, maintains, reports on, and tracks wide variety of office administrative data, reports, and receipts, orders and maintains supplies, books, and other materials, arranges travel, sets priorities and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes.

For all types of consideration, experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

For additional information about applying to Federal positions, please click on the following link: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-policies/#url=e4

Students enrolled in a qualifying degree program can apply if the anticipated graduation date is within six months of closing date of the announcement. Graduation transcript must be received before start date.

Other applicants must meet all qualification requirements by the closing date of this announcement.

Additional information

This announcement may be used to fill additional positions if similar vacancies occur within 90 days of the issue date of the referral certificate.