PROCUREMENT COORDINATOR (GPC)

Employer
USAJobs
Location
Havre de Grace, Maryland
Posted
Jan 19, 2023
Closes
Jan 26, 2023
Hours
Full Time
Duties

1. Serves as the Government Purchase Card (GPC) Level 4 Agency/Organization Program Coordinator (A/OPC) for the designated Contracting Office. The incumbent is designated to manage the day-to-day operations; implementing and administering the GPC program; establishing local policy and guidance; conducting training and monitoring GPC use; and providing oversight and administration. Responsible for the program providing oversight of Approving/Billing Officials (A/BO's) and /Card Holders (CH's accounts that include purchases at and/or below the micro-purchase threshold for supplies, services, and construction, and purchases of supplies and services using existing pre-priced contracts and blanket purchase agreements (BPA's) as well as for payments for training purchases on SF-182's. Serves as the primary liaison between the Servicing Bank, and the designated Contracting Office to answer questions and resolve problems resulting from the use of GPC. Incumbent also serves as point of contact for resolving issues and disputes between CHs, A/BOs, and vendors. Incumbent provides technical direction and procurement procedures regarding GPC regulations and policy on the use and expenditures of public funds under the GPC program. Coordinates with NGB as well as other Level 4 A/OPCs concerning the GPC program guidance and policies to establish consistent practices. Provides policy interpretation to all program participants with assistance from legal as required. Prepares GPC status reports and briefings for higher authorities and other contracting personnel. Identifies unfavorable trends based on analysis of the GPC Program and implements approved corrective and preventive measures to improve performance and accountability. Exercises experienced judgement and resourcefulness to provide sound business advice on difficult and unusual purchases. Analyzes, researches, and provide concise recommendations to the chain of command on required actions to anticipate, prevent, or correct problems in business processes that are supported by the GPC. Incorporates DoD, Army, and NGB policies and procedures into local training material, conducts and/or oversees GPC Program/Convenience Check training. (30%)
2. Organize and provide training locally and/or remotely to GPC stakeholders for the GPC program as well as expanded authority training. Coordinates with Resource Managers, Financial Personnel, Logisticians, and other GPC Stakeholders as require providing additional training and guidance in relation to the GPC Program. Majority of training is in-person for A/BOs and CHs covering Federal Acquisition Regulation, Defense Federal Acquisition Regulation Supplement and Army Federal Acquisition Regulation Supplement, Green Procurement, ethics, fiscal law, simplified acquisition procedures, and expanded authority card training. Tracks completion of all mandatory GPC training requirements and maintains training records. (25%)
3. Conducts surveillance of A/BOs and CHs accounts through the use of the Data Mining Oversight and Surveillance System to ensure compliance with Public Law and policy. Evaluates A/BOs and CHs performance during surveillance reviews, directs remedial training as necessary, initiates account suspensions, removal from program, and recommends disciplinary actions to chain of command based on findings. Reviews/Audits GPC documentation to ensure compliance with policies and procedures using various methods to include data mining capabilities and systems. Responsible to ensure cardholders are following purchase guidelines and have funding available. Oversees the proper use of the required sources of supply. Verifies that proper supporting documentation is maintained IAW policy. (25%)
4. Utilizes the prescribed system to nominate, approve, appoint, retain and terminate all GPC roles and functions. Manage and update information as required in GPC provider bank system to include: ordering GPC's; updating A/BO and CH information; creating new master accounts; monitoring/reviewing all monthly GPC statements; changing monthly and single purchase limits. Utilizes provider bank online reporting capability and local systems to manage GPC program and act as a subject matter expert in the use of the datamining and oversight surveillance system. (20%)
Performs other duties as assigned.

Requirements

Conditions of Employment


This is a career ladder position, GS-09/GS-11. If selected at the GS-09 level, you may be promoted without further competition to the next level, up to the maximum promotion potential of GS-11 once all regulatory requirements have been met and upon management request.

Federal employment suitability as determined by a background investigation. May be required to successfully complete a probationary period.

1. May be required to travel by military or commercial aircraft in the performance of TDY assignments.
2. May be required to work comp time or overtime and may be required to work hours outside the normal duty schedule.
3. Required to handle and safeguard sensitive and/or classified information in accordance with regulations to reduce potential compromise.
4. In accordance with the Ethics in Government Act, 1978, incumbent is required to file an OGE Form 450, Confidential Financial Disclosure Report, upon appointment and will be required to file annually.
5. The incumbent must obtain and maintain secret security clearance.
6. This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration. This designation will not exceed 14 calendar days per year unless otherwise approved in advance by the TAG.

Qualifications

This is a career ladder position, GS-09/GS-11. If selected at the GS-09 level, you may be promoted without further competition to the next level, up to the maximum promotion potential of GS-11 once all regulatory requirements have been met and upon management request.

SPECIALIZED EXPERIENCE :

GS-09
At least one year of specialized experience in the Procurement and Purchase Card management at the GS-07 level (or at a level comparable in difficulty and responsibility to the GS-07 level if Military or outside the Federal service)

GS-11 At least one year of specialized experience in the Procurement and Purchase Card management at the GS-09 level (or at a level comparable in difficulty and responsibility to the GS-09 level if Military or outside the Federal service)

If you are claiming veteran's preference, you MUST submit the appropriate documentation. Failure to do so WILL result in the loss of veteran's preference.

- 10-Point Veterans' Preference: You MUST submit a signed SF-15, "Application for 10-Point Veterans' Preference" plus the proof as required by the SF-15.

- 5-Point Veterans' Preference: You MUST submit a copy of your DD-214 which includes Character of Service (usually Member-4 copy). If you are currently active duty, you may submit written documentation (certification) from your branch of service certifying that you are expected to be discharged or released from active duty under honorable conditions no later than 120 days after the date the certification is signed. The certification should also include when your terminal leave will begin, your rank and dates of active duty service.

Education

If you are using Education to qualify for this position,

GS-09 Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree.

GS-11 Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree

You must provide transcripts or other documentation to support your Educational claims. To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position.

Additional information

If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency ( https://www.sss.gov/RegVer/wfRegistration.aspx ).

If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application .