Fiscal Specialist

Fairfax, VA
Salary starting in lower $50k; commensurate with education and experience
Jan 18, 2023
Apr 19, 2023
Analyst, Research
Full Time
Fiscal Specialist The University Life (UL) division is currently seeking applications from qualified candidates for the Fiscal Specialist position. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment. About the Department:UL Operations and Planning strives to be a trusted and strategic partner by aligning divisional shared services and resources to advance University Life's mission of fostering student learning, development and success. We mark our success by: Communicating accurate information in a clear, engaging, and timely manner to students, faculty and staff; Cultivating evidence‐based practices to guide decision‐making; Coordinating divisional strategic planning processes that enable the advancement of divisional goals and outcomes; Integrating and supporting value‐added technology systems and tools to improve the student experience and operational effectiveness; Facilitating effective processes for recruiting and retaining talented, diverse and engaged employees; and Leveraging financial resources and ensuring compliance with university guidelines. About the Position:The full time Fiscal Specialist supports the Budget & Finance Manager with daily financial and business functions, including the processing of procurement transactions, performing financial reconciliations, assisting with budget management as well as other finance related transactions. This position will also support the Director Business Strategy, Assistant Vice President for University Life and other University Life Unit Leaders.Responsibilities:Assists with processing JV's, budget transfers, stipend and tuition payments to ensure accurate and timely payments;Provides travel reimbursement support to UL Central office to ensure accurate and timely reimbursements;Assists in HR functions including, hiring students, hourly employees, university affiliates and processing EPAF's to ensure correct payments and dates of service;Processes spending requests for UL Central, including purchase orders via eVA, reimbursements, small purchase card transactions according to federal, state, and university policies and procedures ensuring prompt ordering and payment as well as accuracy of items purchased and fund/orgs charged;Oversees P-Card transactions and submits monthly approval for UL central staff to provide support to UL units and ensure accurate and timely processing of purchases;Provides financial assistance to offices within University Life to provide financial support when needed and ensure consistency and accuracy of financial reporting across all units;Analyzes monthly financial conditions of units and identifies anomalies to managers to ensure accuracy of data and integrity of financial reports;Tracks unit financial activity in conjunction with Budget & Finance Manager and assists with financial reports as needed to provide support to units and ensure accuracy of financial transactions;Manages access requests for HR, Banner, eVA, and other forms approved by banner liaison to ensure appropriate access for employees;Assists with monthly financial reconciliation process to support Budget and Finance Manager to ensure accuracy and appropriateness of all financial transactions in accordance with university policies and deadlines;Ensures accuracy of position budget and labor distributions to support monthly reconciliation process and ensure all positions are fully budgeted;Assists with division financial projects as needed;Assists with the creation of financial reports for the Operations & Planning team;Updates and tracks one-time purchases expense report to ensure accurate balance of available central funding; andRuns MicroStrategy reports as needed in support of UL central financial management team.Required Qualifications:Experience using Microsoft Office, in particular Microsoft Excel;Knowledge in analyzing financial data, purchasing, and monitoring expenses;Effective written and oral communication skills;Excellent attention to detail and organization skills;Ability to work both independently and with other Budget Managers within University Life;Demonstrated problem solving and analytical ability; andExperience in procurement and processing financial transactions.Preferred Qualifications:Bachelor's Degree in Accounting, Finance, or a business related field; or, equivalent combination of education and related experience;Knowledge of P‐Card and travel expense reimbursement processes;Knowledge of accounting, finance, or business management, preferably in higher education;Experience working in a higher education setting, particularly with financial responsibilities;Experience using Banner, Small Purchase Cards using, purchasing using eVA, considerable experience using excel and word;Experience with monthly financial reconciliation;Experience using Teams for collaboration;Experience using Microstrategy to generate financial and HR reports;Experience processing journal vouchers, labor redistributions and electronic personnel action forms; andExperience developing and monitoring budgets.

For full consideration, applicants must apply at; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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