Administrative Assistant I

Expiring today

Location
Fairfax, Virginia
Salary
$31,284.66 - $52,140.61 Annually
Posted
Jan 14, 2023
Closes
Jan 28, 2023
Ref
22-02826
Function
Administrative
Hours
Full Time
Job Announcement

This job opportunity is being re-announced. Applicants who previously applied for this job do not need to re-apply.

Under the supervision of the Civil Case Processing supervisor, this position performs a wide variety of complex legal and technical processes. These tasks may include processing law and domestic cases.

Compensation: The selected applicant's starting hourly rate will be in the minimum to midpoint range ($15.0407 to $20.0538) of the advertised compensation range. Promotional rules apply for current Fairfax County Government and Fairfax County Public Schools employees.

Schedule:
This position is part-time for 30 hours per week, 52 weeks per year. Due to the nature of responsibilities and front-facing customer service, this position requires physical presence at the work location.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

Fiscal Administration
Maintains files;
Distributes reports;
Performs simple data entry into internal agency system.

Communication
Produces and/or hand distributes simple documents (e.g., flyers).

General Administrative
Performs routine, simple filing and non-critical copying;
Collates documents;

Receptionist/Public Contact
Refers calls;
Greets visitors;
Gives standard information in response to phone or in-person inquiries.

Information Systems/Software
Performs simple data entry into single screen.

Personnel
Files non-critical records;
Photocopies non-critical items.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

Knowledge
Job knowledge is obtained on the job.

Information Abilities
Process simple data.

Interpersonal Abilities
Establish and maintain effective working relationships with both external and internal
contacts.
Basic keyboarding skills may be required for some positions.

Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to high school graduation.

PREFERRED QUALIFICATIONS:
  • One or more years of Court and/or legal experience.
  • Cashiering, and/or customer service experience.
  • Ability to work independently and in a team environment.
  • Excellent oral and written communication skills.
  • Attention to detail.
  • Ability to multitask and work with limited direction to address identified
  • objectives.
  • Excellent organizational skills.
  • Experience using Court Case Management systems, scanning and imaging
  • software.
  • Experience using Microsoft Office Suite (i.e., Word, Excel, and Outlook).

NECESSARY SPECIAL REQUIREMENTS:
  • All newly hired employees will complete an attestation online related to their vaccination status against COVID-19 or a medical or religious exemption (forms provided by the agency) on their first date of employment or shortly thereafter. Employees who are not vaccinated, including persons with a medical or religious exemption, may be subject to a weekly testing requirement.
  • The appointee to the position will be required to complete a criminal background check to the satisfaction of the employer.

PHYSICAL REQUIREMENTS:
Ability to input, access, and retrieve information from a computer. Ability to lift up to 30 pounds. Ability to stand for an extended period of time. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:

Panel interview and may include a written exercise.

The population of Fairfax County is very diverse where 39.8% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.