Executive Personal Assistant

Washington, DC
Jan 14, 2023
Feb 04, 2023
Full Time
Our client in the non-profit industry is seeking an Executive Personal Assistant to support their busy schedule. The Executive Personal Assistant will work closely with the physician's Senior Executive Assistant. This is a 1099 contractor position. If this sounds like you, we are looking for someone with experience as an Executive Assistant.

Qualified candidate must be able to:
  • Manage the physician's schedule and provide detailed information (including agendas, travel itineraries, reservations, etc.)
  • Manage public speaking calendar, which may include negotiating honoraria, travel, and preparing PowerPoint presentations
  • Manage personal appointments for the physician and his family
  • Schedule and interact with patients of a small medical practice
  • Assist with editing, writing, and formatting written materials and op-ed pieces for major publications including The New York Times, The Washington Post, etc.
  • Collaborate in editing or drafting press releases and proposals in conjunction with the Communications department and Development department
  • Recruit and manage research intern
  • Arrange national and international travel
  • Create expense reports, track receipts, pay specific bills, submit reimbursements, and track patient billing

  • Bachelor's Degree is preferred but not required
  • Previous experience as a Personal Assistant is valuable but not required.
  • Comfortable working in-person and working in the physician's personal residence.] Comfortable working in a casual environment In-person work may occasionally be at office location
  • Dictation is a significant responsibility of this position. Superior word processing skills (50+ wpm) and an excellent command of English grammar and spelling are required
  • Ability to prioritize and anticipate Dr. Gordon's needs
  • Flexible and adapt easily to changing priorities and requests
  • Work independently with minimal supervision, and consistently meet deadlines
  • Computer literate, which includes working knowledge in Microsoft Office, Google Drive (includes Google Docs), and Gmail (for all web correspondence), Box.com (file storage system), and Zoom
  • Work with sensitive organizational, patient, and personal information and maintain confidentiality.
  • Professional and comfortable when communicating with the media, donors, members of Congress and Congressional staff, etc
  • Comfortable reaching out to people in positions of authority, including the media, press, and elected officials, and their gatekeepers. A capacity for cheerful persistence in this outreach, and in all their dealings, is important.
  • Excel in communication possessing good interpersonal skills and ability to speak loudly and clearly
  • Extremely detail oriented and able to multitask effectively.
  • Social media experience (Facebook, Twitter, Instagram, blogs, etc.)
  • Apply strong decision-making skills
  • Accept feedback and guidance
  • Willingness to travel occasionally
  • Be hospitable and enjoy welcoming visitors, and, where appropriate, providing refreshments for them
  • Have a sense of humor, be cheerful, be kind, and companionable

NRI is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

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