Fiscal Officer I/ GS 19

Leadership & Management Division

The City of Alexandria is located in northern Virginia and is bordered by the District of Columbia (Potomac River), Arlington and Fairfax counties. With a population of approximately 150,000 and a land area of 15.75 square miles, Alexandria is the seventh largest City in the Commonwealth of Virginia. Alexandria has a charming waterfront and is a unique and historic place to live and work. About one-quarter square miles in the city have been designated as a national or local historic district. We proudly embrace our rich history and seize the endless opportunities that lie ahead. If you are interested in working for the vibrant City of Alexandria, we invite qualified candidates to apply for our Fiscal Officer I position

Overview
In pursuit of service excellence, the Fiscal Officer I will primarily work with the Fiscal Officer II, Administrative Service, and assist with the Department’s processes and the various revenue/finance transactions necessary to maintain internal control. Functions include revenue and cash collection, accounting, budget and expenditure transfers, maintaining contracts, procurement, payroll processing, quarterly/annual projection reports and IT coordination.

The Fiscal Officer I will assist in budget formulation and forecasting and assist frontline providers in complying with all procurement rules. Participate in budget preparation and mid-year budget revisions, including annual budget submissions. Monitor and evaluate programs' fiscal condition, ensuring expenditures are spent within the fiscal year. Conduct budgetary and financial analyses of the actual budget to determine variances; analyzes complex budget and expenditure issues; make recommendations regarding problems and provide solutions to budget issues. Develop monthly projections, process journal voucher for expenditures and revenue, monitor leases and contracts, work with grant managers to ensure allocated funds are expended accordingly, and prepares and submit close out reports to accounting. Develop and implement policies/procedures for the Finance office and department to ensure compliance with Federal, State, and City regulations. In addition, will oversee the Department’s IT coordination with City’s Information Technology Services. Act as the link between end users and higher-level technical support, perform basic troubleshooting, coordinator of computer replacements, and mobile/smart device replacements. Fiscal Officer I will also be asked to take on various special projects.

What You Should Bring
The ideal candidate will have the ability to work on a variety of different financial and administrative projects and will bring a strong desire to learn new processes. Prior background or experience with a local government budgeting process is preferred. The ideal candidate will also bring a variety of computer skills to the position, notably a strong ability in Microsoft Excel, including the ability to create pivot tables and sort various spreadsheets to analyze financial information quickly and correctly. The ideal candidate should be computer savvy and will be asked to learn the City’s financial software system (MUNIS) and other software packages that will be a part of daily tasks, including Microsoft Office, Smartsheet, Rec Trac, and Kronos.

About the Department of Recreation, Parks & Cultural Activities
The mission of Recreation, Parks & Cultural Activities is to promote vibrant, safe, and attractive opportunities through the development of effective and efficient recreation programs, facilities, and parks for all citizens and residents to enjoy. The City of Alexandria Department of Recreation, Parks, and Cultural Activities received national accreditation from the Commission for Accreditation of Park and Recreation Agencies (CAPRA). National accreditation requires park and recreation agencies to meet 155 standards representing elements of effective and efficient park and recreation operations.

Why You Should Apply
Find a personally rewarding career that allows you to maximize your potential! We value diversity in our work environment, and when employees are treated with respect, they not only perform better, they also help further the City’s mission. The City of Alexandria values work-life balance, and we offer an outstanding benefits package.

Minimum & Additional Requirements

Four-Year College Degree and completion of college-level courses in the principles and theories of accounting, budgeting, procurement, contracting, human resources management, training or related administrative management experience in the subject matter area; one year of experience in progressively-responsible positions involving public administration, including some experience in public financial planning and administration; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.

Preferred Qualifications

Three years of experience in budgeting and financial processes; one year experience with a local government budgeting process, experience in revenue/cost recovery process; experience with public policy analysis; experience with Microsoft Excel, Rec Trac system and editing pivot tables; excellent verbal communication skills; ability to write clearly and multitask to meet deadlines under pressure.

Notes

This position requires the successful completion of a pre-employment criminal background check and drug test.