Operations Manager, COS Academic and Faculty Affairs

Fairfax, VA
Commensurate with education and experience.
Jan 12, 2023
Mar 09, 2023
Full Time
Operations Manager, COS Academic and Faculty AffairsThe George Mason University, College of Science (COS), invites applications for the position of Operations Manager, COS Academic and Faculty Affairs. The College of Science is committed to enhancing the college's strength in theoretical, experimental, and computational sciences by promoting excellence in academic and research programs. Our academic programs and pioneering research initiatives at locations throughout Northern Virginia provide world-class scientific leadership in a wide variety of areas important to modern society. The College promotes diversity, and recruits the brightest faculty, students, and staff to create a vibrant and dynamic environment of learning and inquiry. The College enhances the innovative and entrepreneurial spirit of the University by responding to the needs of the community and creating spires of excellence. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.Mason Science is committed to advancing access, justice, equity, diversity, and inclusion (A-JEDI) throughout our STEM community, including within our hiring and retention practices. In Mason's College of Science, our values include fostering an organizational culture that promotes anti-racism, belonging, respect, and civility. We believe that a diversity of opinions, cultures, and perspectives is what provides vibrancy, innovation, and growth to an academic community. By prioritizing inclusive excellence in academics, teaching, research, and global engagement, we strive to attract a diverse pool of faculty and staff who exemplify the Mason Science mission and vision.Responsibilities:The AA Operations Manager will manage and implement operations and strategic projects for the Academic Affairs team in the College of Science (COS), including providing support to the Senior Associate Dean and Directors, and supervise the Academic Affairs Coordinator. The successful candidate will support the COS Academic and Faculty Affairs Senior staff with projects involving the enrollment management, K-12 (including STEAM outreach, dual enrollment, and Governor's School), community college, and global enrollment pipeline development, curriculum matters, distance learning, and other projects as assigned. The incumbent will serve as the Academic Affairs' operational liaison, particularly in regard to financial matters, such as monitoring Academic and Faculty Affairs and STEM Accelerator budgets, purchasing, travel, and expenditures, by utilizing university information systems to generate and compile data reports in support of the design and creation of programs, courses, or other activities as needed. The AA Operations Manager will also ensure project compliance with COS, GMU, State and Federal policies, regulations, and award terms and conditions, and supporting research and information-sharing as-needed across project stakeholders.Additional Responsibilities include:Supporting the planning and implementation of project activities on an as-needed basis, to include delivery of on- and off-campus outreach and programming for students, faculty, community, and organizational partners, and other internal and external stakeholders;Supporting project evaluation by collecting and compiling formative and summative assessment data for projects and activities as needed;Supervising the Academic Affairs Coordinator. Collecting requests from Academic and Faculty Affairs Senior staff and delegating responsibilities as appropriate;Supporting the design and monitoring of project implementation plans with clear deliverables and deadlines;Coordinating the design and distribution of strategic communications (newsletters, social media, emails, website, etc.) from the Academic and Faculty Affairs team;Working with the team on creating, editing, and maintaining records of grants, correspondence, presentations, proposals, Memoranda of Agreement, spreadsheets, and outreach materials;Organizing and implementing Academic Affairs meetings and events with internal and external stakeholders;Reviewing direct expenditures for the COS Academic Affairs office, verifying allowability, allocability, and availability of budget prior to the creation of expenditures, with most purchasing being completed by the Academic Affairs Coordinator;Providing guidance on College, University, State and Federal policies related to grant management;Monitoring sponsored project, E&G, Indirect and Foundation funds; andReviewing to ensure that the appropriate means are used to procure goods (e.g., eVA purchasing system, P Card, purchase order, check requests, honorarium requests, invoice payments) and reconciling receipts with invoices/statements.Required Qualifications:Bachelor's degree or an equivalent combination of education and experience.Preferred Qualifications:Strategic communications experience;Experience with Banner products;Experience using MicroStrategy (or other BI Datawarehouse);High proficiency with the Microsoft Office Suite;Experience creating marketing materials;Works well on a team;Ability to quickly prioritize and change focus on tasks;Exceptional interpersonal communication skills, both oral and written;Exceptional customer service skills; andExceptional attention to detail.

For full consideration, applicants must apply at https://jobs.gmu.edu/; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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