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Meeting Support Specialist

American Speech-Language-Hearing Association
Rockville, Maryland
Salary Range (Non-Negotiable): $47,653 - $52,947
Closing date
Feb 7, 2023

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Job Details

The American Speech-Language-Hearing Association requires all new employees to present proof they are fully vaccinated against COVID-19 when they start work. Currently, “fully vaccinated” is defined as someone that has received both doses of the Pfizer/Moderna COVID-19 vaccines or one dose of the Johnson & Johnson COVID-19 vaccine 14 days or more before they begin work. Individuals with a disability or a religious reason preventing them from taking the vaccine may request an accommodation.

As our Meetings Support Specialist you will…feed the hungry minds of board members, staff, and volunteers during long, cooperative working sessions. Your mission is to provide excellent hospitality for all National Office meetings and conferences. 

  • Order, set up, and clean up catering 
  • Plan special events
  • Develop a working knowledge of local caterers that meet ASHA’s [LEED/environmental] standards
  • Think on your feet and work with diverse teams to solve problems. 

Every day you will:

  • Plan delicious menus and creative snacks that accommodate dietary restrictions and remain within a budget.
  • Communicate with ASHA staff to understand the needs for each event. Coordinate all service and event details with catering companies.
  • Answer questions about National Office meeting rooms and conference capabilities. 

To thrive in this role you must:

  • Provide detail-oriented, efficient, caring service while navigating an emotional subject: Food!

The purpose of this position is to provide support for meetings held at ASHA’s National Office. (This includes weekend meeting support.)


  1. Plan, order, and serve healthy meals while taking into consideration individual dietary restrictions within budgeted guidelines.    
  2. Provide beverage service, set-up, and clean-up for meals. 
  3. Ensure that meals and beverages are served in strict compliance with safe food handling guidelines. 
  4. Review the calendar frequently to ensure that all meeting requirements, including room set-up, are met.
  5. Complete purchase requisitions and orders for the prompt payment of invoices.
  6. Arrange ground transportation for meeting participants, as necessary.
  7. Assist with special projects and tasks assigned to the Facilities Cluster. 

Knowledge Typically Acquired Through

  • High school degree, AA degree preferred
  • At least 1–3 years in a similar position
  • Successful completion of a certified food handling course

Scope and Depth of Technical Skills/Knowledge

  • Current driver's license and acceptable driving record
  • Demonstrated ability to use Microsoft Office, including Word, Excel, and Outlook
  • Demonstrated ability to consistently apply safe food handling guidelines

Scope and Depth of Non-Technical Skills/Knowledge

  • Demonstrated excellent oral and written communication skills
  • Demonstrated rational decision making and problem-solving skills
  • Demonstrated ability to remain consistently polite and professional in all situations and to maintain effective interpersonal working relationships. 
  • Demonstrated ability to provide close attention to detail while consistently completing all tasks on time. 
  • Ability to provide support for meetings held on weekends.


The American Speech-Language-Hearing Association was founded in 1925. It is a not-for-profit scientific and professional association for speech-language pathologists, audiologists, and speech and hearing scientists. ASHA is committed to the consumers of our services, the more than 42 million Americans with communication disorders. ASHA's mission is to ensure that all people with speech-language, and hearing disorders receive quality services from well-educated professionals.

The American Speech-Language-Hearing Association (ASHA) certifies practicing clinicians, conducts and accredits educational programs for its members, informs the public about communication disorders, produces and markets educational materials, monitors legislation, and lobbies state and federal governments. ASHA represents more than 228,000 speech-language pathologists, audiologist, and speech and hearing scientists.

The Association's National Office, in Rockville, Maryland, employs more than 300 individuals in a wide range of occupations. Some staff members are speech-language pathologists and audiologists. Other professionals provide expertise in a variety of fields from accounting, information processing and marketing to convention and meeting planning, customer service and desktop publishing.

ASHA has been recognized as a "Great Place to Work" by Washingtonian Magazine and by the State of Maryland and Montgomery County Work/Life Alliance. ASHA has also earned recognition as a "Best Workplace for Commuters." A number of public service campaigns, media advertising campaigns, and membership promotion materials that our staff have worked on have earned awards. The ASHA Leader, our bi-weekly tabloid, has earned numerous awards for general excellence and feature articles. Our website has also earned a number of awards. In addition, the National Office has received awards for our recycling efforts.

For more information about our organization, see our website at www. offers a comprehensive benefits package.

* Health/Dental/Vision Insurance
* Life Insurance
* Long-Term Disability Income Insurance
* Travel Accident Insurance
* Defined Contribution Plan
* 401(k) Savings Plan
* Flexible Spending Plan
* Annual Leave
* Sick Leave
* Family and Medical Leave
* Voluntary Leave Transfer Program
* Paid Holidays
* Flextime
* Telecommuting
* Flexplace
* Fare Share Program
* Employee Assistnace Program
* Tuition Reimbursement
* Staff Development Prgram
* Wellness and Fitness
* Direct Deposit

Company info
2200 Research Blvd

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