Administrative Project Coordinator

Fairfax, VA
Commensurate with education and experience.
Dec 13, 2022
Feb 13, 2023
Full Time
Administrative Project Coordinator, Office of the PresidentThe George Mason University, Office of the President, invites applicants for an experienced Administrative Project Coordinator to provide administrative support in a variety of areas, professionally representing the President's Office, and working in a team-oriented atmosphere supporting a wide-range of office functions and performing efficiently in an active, priority-changing environment.George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment. Responsibilities:Serve as a member of the President's Office team providing scheduling and project support to the Vice President for Strategic Initiatives and Chief of Staff. Support includes detailed scheduling and time management, along with participation in special projects, presidential events, and cross-training of office processes and procedures, to include additional support for presidential scheduling.Engage as primary administrative project support to the Board of Visitors Secretary pro tem with associated responsibility to fully engage in the role. This involvement includes all aspects of coordination for full board, committee, and/or special meetings, along with annual events, with familiarity of the BoardEffect portal. In addition, provide additional support for presidential activities (internal, external, State and Federal Government) related to Board of Visitors engagement and processes.Responsible for the completion and follow through of all travel (domestic and international) for members of the President's Office team, including travel planning and pre-approval submissions adhering to necessary guidelines for domestic and international travel, and proper follow through on necessary reimbursements and associated paperwork. All travel requirements are completed using the Gateway system and adhering to relevant Commonwealth and university travel guidelines.Assist and collaborate with the completion of various reports and associated follow through with all purchasing and budget-related matters in the Office of the President. These processes include monthly reconciliation of budgets, completion of purchase requisitions, contract processing, and engaging with Purchasing and Fiscal Services to ensure all steps are accomplished within Commonwealth and university guidelines.Participate as an engaged member of the President's Office team to include involvement in special projects, presidential events, and cross-training of office processes and procedures. Assist with managing office visitors and inquiries. Serve as primary contact for issues directed to the President's Office by students, parents, and other constituencies, managing intake to ensure efficient, effective, and timely follow through. Engage in the presidential correspondence process which includes the volume associated with the offices of Advancement, Government Relations, Human Resources, and other university units.Required Qualifications:High school diploma or equivalent is required; a four-year degree or equivalent experience is strongly preferred;Ability to work and adapt in a fast-paced, team-oriented environment;High-level computer skills with Microsoft programs (Word, Excel, Power Point), electronic calendaring, email, travel (Gateway system), web research, and budget software; andDemonstrated interpersonal and organizational skills; effectively communicate verbally and in writing using tact, diplomacy, and confidentiality in a highly visible office.Preferred Qualifications:Preference will be given to applicants with prior administrative project experience within a higher education or university setting. Strong working knowledge of university procedures, programs, and policies is beneficial.

For full consideration, applicants must apply at; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.

"Great Careers Begin at Mason! George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report "Up and Coming" spot for national universities and is recognized for its global appeal and excellence in higher education.Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at!George Mason University, Where Innovation is Tradition."

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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