The Administrative Associate for Facilities Planning, Construction, and Management (FPCM) position is part of the Business Integration Team (BIG) and directly supports the FPCM team within the Division of Safety & Facilities at the George Washington University. FPCM is comprised of several units, including Utilities, Energy & Engineering; Facilities Building & Grounds; Campus Planning & Development, General Services, and Logistics & Transportation. FPCM oversees units that operate and maintain university facilities, including but not limited to providing quality support services for the physical environment of the university, campus planning activities, construction projects, campus development projects, and oversight on building related regulatory matters. For more information, please go to our webpage: Facilities Planning, Construction & Management | The George Washington University (gwu.edu) .

FPCM is searching for an Administrative Associate to support administrative activities for the FPCM leadership teams. The Administrative Associate, FPCM will report to the Manager, Business Integration Group.

More specifically, the Administrative Associate will:

· Oversee the coordination of the daily administrative activities for FPCM leadership teams to include: calendar management for FPCM leadership and team coordination meetings, handling inquiries/requests independently within established procedures; developing monthly and special event on-call schedules.

· Assists with the planning and I implementation of monthly, quarterly and annual departmental events, initiatives, and other special projects.

· Research departmental issues and gather information for the preparation of reports and other communiques to be used in meetings and presentations. Coordinate the distribution of approved correspondence to external customers and stakeholders.

· Serves as a conduit of information, ensuring that all teams have access to new and updated data, as this data becomes available.

· Attends FPCM team coordination meetings, when appropriate.

· Works with internal and external committees and/or advisory groups to receive and provide feedback on problems and issues of concern to functional areas under the purview of FPCM.

· Assists with the expediting of procurement contracts for FPCM; interacts with other staff within the division, other university offices, and external sources to ensure that contracts are processed in a timely manner.

· Coordinate with project permit expediters to obtain various permits and licenses when GW manual check process is not an option.

· Serve as a liaison with executive offices in coordination of meetings and special events

Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.