Property Administrator

Rockville, MD
Dec 02, 2022
Feb 07, 2023
Full Time
Our client in the property management industry is seeking a Property Administrator to support the property management team. The Property Administrator is responsible for administration of policies, procedures and programs on a day-to-day basis ensuring all projects are well managed and executed. If this sounds like you, we are looking for someone with experience in commercial real estate.

Candidate must be able to:
  • Open property management office (by or before 8:30 am) and close office (at 5 pm or later)turn equipment on/off, lock/unlock all doors
  • Answer general calls by third ring
  • Greet all visitors in a friendly manner
  • Track budget -vs- actual costs for operating expenses (i.e. one-time projects, tenant improvements, capital improvements, etc.)
  • Review preliminary recurring charges, rent roll information and roll forward from prior month's rent roll to current month's rent roll
  • Manage field-level accounts receivable, coordinating collection issues with property management personnel, and resolving misapplications
  • Prepare tenant bill-backs on a monthly basis (including utility billings, work orders, labor charges, and after-hours HVAC charges
  • Prepare vendor service contracts, construction contracts and service orders
  • Assist with vendor competitive bidding. Prepare RFPs, collect proposals and create bid comparison worksheets
  • Assist PM with preparation of annual operating expense and tax escrows/reconciliations

  • Bachelor's degree - minimum 3.0 GPA required. Preferred course of study Business Administration, Real Estate or Accounting
  • One to two years' experience in the real estate industry
  • Ability to work in a fast-paced, collaborative and results driven environment
  • Exceptional verbal, written and organizational skills
  • Excellent attendance is a requirement of the position
  • Excellent client service orientation
  • An assessment will be administered for computer and communication skills
  • Must have intermediate to advanced MS Word and Excel proficiencies
  • Experience with financial issues and programs a plus. Experience with Yardi, Building Engines, Argus are preferred
  • Ability to keep information strictly confidential
  • Positive attitude and highest level of professionalism
  • Ability to communicate effectively and professionally, both oral and written, with owners, tenants and coworkers; ability to develop and sustain cooperative working relationships; professional phone manner; mature and self-motivated team player with good conflict-resolution skills; committed to personal growth and integrity aligned with objectives
  • Organizational/Multi-Task Skills - Able to allocate one's time effectively and manage tight deadlines; ability to work under pressure and achieve quality results; ability to handle multiple demands and competing priorities, and adapt to new ideas and constant changes; results oriented, detail oriented and accurate
  • Decision Making Skill - Able to resolve problems using facts and sound reasoning; able to achieve goals using a strategic approach; proven innovation with a willingness to manage and adapt to change
  • If, at any time, security clearance is required for your job (e.g. you are assigned to work at a property leased by the Federal government), being awarded such clearance will be a condition of your employment

NRI is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

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