Distribution Facilities Specialist

Washington, D.C
Nov 29, 2022
Dec 06, 2022
Full Time

Manages and exercises overall program responsibility for a supply management program for a major agency organization supporting hundreds of delivery locations supporting program patrons. Oversees and accounts for all property, and plans and directs supply and equipment management activities, and assists in developing, implementing and maintaining a formal program for direction, surveillance, and assessment of property systems for government owned contractor-held property. Manage accountability of government-owned property to include loss and damage product management program. Monitor supply chain to ensure program supplies and collections are not lost or damaged while in storage or within supply distribution chain.

Controls, appraises, and evaluates the national network of inventoried supply material housed at four geographically decentralized warehouse locations across the nation, including electro-mechanical parts for the NLS playback equipment to assure accuracy, inventory control, and accountability of all items. Stores, retrieves, and handles material and other related items used in the NLS program; develops and drafts policies and procedures relating to inventory management, warehouse utilization, and materials handling. Maintains appropriate controls and records and consults with the LC contracts, logistical and general support services so that deliveries, shipments, and invoices are handled properly. Supports NLS patron engagement program in the management of the national book exchange and redistribution program where NLS collections are redistributed to authorized network programs.

Manages all NLS activities related to the disposal of federally owned analog and digital books and equipment according to authorized procedures. Serves as the primary contact with network agencies, repair facilities and with LC logistical services for supply and disposal of appropriate equipment, digital playback equipment parts and analog and digital book material. Ensures that all Federal and LC regulations regarding disposal of federally owned NLS materials are followed by network agencies and NLS personnel. Keeps written policies regarding disposal changes and modifications current and accurate.

Oversee the maintenance of the MSC Supplies Catalog, has revised as necessary and uploaded into inventory management system to support network agencies need. Ensures that the MSC Procedure manuals are kept up-to-date and accurate, rewrites and distributes revisions as needed.

Oversee production of regular comprehensive inventory reports, analyzes stock levels and arranges redistribution or removal of stock item from inventory, as appropriate. Coordinates annual physical inventory to verify, reconcile, and identify deficiencies in the system inventory and recommend corrective action.

Reviews and conducts complex analyses, evaluations, or investigations of agency wide logistics operations, systems, and processes, including areas where definitions, methods, and/or data are incomplete, controversial, or uncertain, or where boundaries of the studies are extremely broad and difficult to determine in advance. Plans and conducts experimental analyses that result in new design guidelines, and have a profound effect on program or mission capabilities and/or operating procedures.

Analyzes the logistics needs of a structure or the staffing levels necessary to support major systems; prepares model or prototype sections of procurement specifications used to acquire major systems; and develops agreements with other government agencies. Responsible for the assessment and evaluation of logistics management effectiveness. Assists in establishing separate and major logistics systems programs. Evaluates an agency-wide logistics program which includes a review of support facilities, supply functions, maintenance and reliability planning, transportation, storage, and technical data management.

Acts as the agency's supply information manager for key supply information systems supporting over 600 users. Coordinates with technical specialists to evaluate impact of anticipated new technologies on supply processes and customer services. Resolves conflicting requirements of several supply program areas. Provides advisory services on issues of substantial scope and impact to top level managers.

Serves as the Contracting Officer Representative (COR), responsible for monitoring procurement actions to support major projects. Responsible for developing statements of work and task order needs; resolves disputes that arise; monitors contract progress and reviews, as well as approves contract deliverables.

Performs periodic facility inspections to ensure space is clean, free of hazards and building systems are operating properly, providing finding for corrective action to the appropriate Facility Management representative.


Conditions of Employment

Library of Congress employees are prohibited from using illegal drugs, including marijuana. The Library is part of the Federal Government and abides by federal law, so regardless of individual state or District of Columbia laws, marijuana use is illegal, considered criminal activity, and can affect your employment at the Library. In addition, past or current drug use and activities (e.g., selling or distributing) may deem you ineligible for employment.


Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.

Ability to direct and manage a supply management program, including logistics warehousing and receiving operations.**

Knowledge of contract preparation and contract monitoring policies and procedures.**

Knowledge of automated supply, administrative tools and asset management systems.**

Ability to use innovative thinking and analytical methods to evaluate supply and facilities management.

Ability to communicate in writing.

Knowledge of policies, processes, and regulations related to inventory, property, equipment and supply management.

Ability to interact collaboratively with others to provide consultation or liaison services.

Ability to communicate effectively other than in writing.

Additional information

The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.

Although it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid at step one of the grade.

The Library of Congress is an equal opportunity employer. Women, minorities, and persons with disabilities who meet eligibility requirements are strongly encouraged to apply.

Applicants must submit a complete application package that is received by the closing date of this announcement.

Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation. For more information, please see: Vetting Process

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please email ADA@loc.gov. The decision on granting reasonable accommodation will be determined on a case-by-case basis.

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant's college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. Certification from health care providers are not accepted. For more information contact the Library's Office of EEO/Diversity Programs at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service.

The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement.

Initial permanent appointments to the Library of Congress require completion of a one-year probationary period. Probationary periods served at other Federal agencies do not count toward this requirement.

The Library of Congress may offer repayment for all or part of federally insured student loans. However, not all service units within the Library of Congress participates in the repayment of federally insured student loans. Therefore, determination to repay a federally insured student loan is subject to approval by the appropriate service unit.

Are you a veteran? Please indicate the type of veterans' preference you are claiming in your application materials and/or applicant profile and provide the appropriate supporting documentation to validate your claim. Those applying for 5-point preference must submit Member Copy 4 of your DD 214. Those applying for 10-point preference must fill out an SF-15 (click here for the form) and provide the required documentation listed on the back of the form. If required supporting documentation is not attached, Veterans' Preference will not be considered in the application process.