Finance Assistant (admin Asst Iii)

Location
Fairfax, Virginia
Salary
$41,253.89 - $68,755.86 Annually
Posted
Nov 26, 2022
Closes
Dec 10, 2022
Ref
22-03301
Hours
Full Time
Job Announcement

The Fairfax County Health Department is a progressive, leading public health agency that aims to protect, promote, and improve health and quality of life for all who live, work, and play in the Fairfax County community. Works with financial processes through the use of financial enterprise systems or spreadsheets to organize information. Prepares a variety of complex disbursement forms (e.g., check requests, travel forms, and journal entries) for routing and approval. Explains fiscal rules and procedures to employees to ensure uniform application. Prepares transfer vouchers and interfund billings; prepares a wide variety of accounting forms/ reconciles accounts payable; identifies discrepancies and makes corrections; prepares expense vouchers and/or invoices; orders goods or services and follows up/resolves discrepancies and ensures delivery. Ensures appropriate routing and approval of purchase requests.

Note: Functional areas of responsibility of this position include general office administration and general financial services.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
Knowledge of standard rules and interpretations within own functional area and a working knowledge of established methods and procedures used in related areas;
Significant nonstandard skill/knowledge is required involving production of an end product such as a report.

Math Skills
Basic math skills.

PC Skills
Basic skills in the use of applicable Microsoft Office Suite software.

Communication
Ability to write simple documents.

Information Abilities
Ability to process and integrate complex data.

Interpersonal Abilities
Ability to establish and maintain effective working relationships with both external and internal contacts.

Purchasing and Accounting
Ability to perform data entry into Purchasing/Logistics Enterprise Resource Planning systems and/or Financial Enterprise Resource Planning systems in at least three functions (e.g., create shells, accounts payable processing).

Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to high school graduation and two years of experience providing administrative support in the assigned functional area(s).

CERTIFICATES AND LICENSES REQUIRED:
  • Cardiopulmonary Resuscitation - CPR (Required within 60 days)
  • AED (Required within 60 days)
PREFERRED QUALIFICATIONS:
  • Experience working in a financial setting.
  • Experience with employee travel (local and non-local), paying invoices and managing purchase orders.
  • Experience reconciling detailed financial information between data sources and resolving errors.
  • Must have the ability to prioritize and manage multiple tasks,and communicate status of pending work.
  • Desire to work in a team environment providing excellent customer service to internal and external customers.
  • Proficiency in the use of basic Microsoft Office Suite (Word, Excel, Teams) and other software applications.

NECESSARY SPECIAL REQUIREMENTS:
The appointee to the position will be required to complete a criminal background check, a Child Protective Services Registry check, and a sanction screening to the satisfaction of the employer.

This position is emergency/essential services personnel. (Required to report for duty during inclement weather and/or other emergencies.)

All newly hired employees are required to be fully vaccinated against COVID-19 (two weeks after the last required dose) as a condition of employment or obtain approval of a medical or religious exemption prior to their start date. Proof of an exemption or vaccination status will be required during the pre-employment onboarding process. New employees who obtain an exemption from the vaccine mandate for medical or sincerely held religious beliefs may be subject to a weekly testing requirement. Vaccinated employees and employees with a medical or religious exemption will complete the attestation online on their first day of employment or shortly thereafter.

PHYSICAL REQUIREMENTS:
Job is generally sedentary in nature; however, job requires walking, standing, sitting, kneeling, reaching, bending, and climbing stairs; uses hands to grasp, handle, or feel. Visual acuity is required to read data on a computer monitor; ability to operate keyboard driven equipment and computer. Position frequently communicates and must be able to exchange accurate information with others verbally and in writing. Employee may be required to lift or carry up to 25 lbs. occasionally. Generally works in an office environment yet may occasionally be required to perform job duties outside of the typical office setting. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel Interview and may include a practical exercise.

The population of Fairfax County is very diverse where 39.8% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

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