Media Relations Program Assistant
Program Assistant (Media Relations)
Salary: $60,587.00 USD per annum plus benefits
Contract Type: Indeterminate (Full-time)
Term Details: This position is a Locally Engaged Staff position, subject to the Terms and Conditions of Employment for LES in USA
Job Function: Administrative
Classification: LE - A2
Location: the Embassy of Canada to the United States
Closing date for application: 6 December, 2022 at 23:59 UTC/GMT -5:00
Summary of Duties:
The Embassy of Canada in Washington D.C. is seeking to hire a Program Assistant in the Media Relations section. The successful candidate will join a dynamic and high-performing team that is active in the Washington, DC public policy community. Under the general supervision of the Embassy Spokesperson, the Media Relations Assistant plays an important role in the Embassy’’ s media relations and public outreach and supports the needs of the Media Team. The position is the central coordinator for incoming press inquiries, contact management, and media clippings compilation and distribution and media roll-ups. The incumbent is responsible for providing logistical support for media events and administrative support to the Media Relations team. The position also supports social media activities. The Embassy is seeking a self-starter with excellent organizational skills and the ability to multitask and work in a fast-paced environment.
Area of Selection:
This selection process is open to all applicants legally residing in the United States at the time of appointment. Candidates must be legally authorized to work in the United States.
Please note that the mission will not reimburse relocation costs under any circumstance and that the mission does not sponsor work authorizations directly or indirectly.
The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’’ s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.
Candidates will initially be screened against the Essential Qualifications relating to education, language* and experience.
Candidates must clearly demonstrate when applying to the position how they meet each of these essential qualifications.
*Language will be assessed further during the process.
Candidates will be required to provide proof of the completion of their education.
A degree from an accredited university in a field such as media, communication, public policy or international relations or a related area of study.
An advanced proficiency level (reading, writing, comprehension and speaking) in English
At least one year of experience providing support in a high paced office environment in a government or corporate setting;
Experience conducting basic research;
Experience processing claims and tracking expenditures, budgets etc.; and
Experience organizing the logistics surrounding events and visits, including invitations, tracking guests, organizing event spaces.
The Rated Requirements are part of the essential qualifications and are relating to knowledge, abilities and competencies. Methods of assessment for rated requirements may include, but are not limited to, a written examination, an oral interview (online pre-recorded/live or in-person), role-play, practical tests, presentations and/or psychometric assessment.
Knowledge of computer software, including Microsoft Office Suite, contact management software, and social media software/platforms;
Knowledge of administrative and financial processes, such as record keeping, expense management, budget tracking, and the preparation of reports;
Knowledge of event and visit management;
Adaptability and flexibility
Focus on quality and details
Teamwork and cooperation
Values and ethics
Ability to communicate effectively in English both orally and in writing;
Ability to research, analyze and evaluate information effectively;
Ability to independently resolve problems;
Ability to plan and organize, with a particular emphasis on event/conference planning; and
Ability to manage multiple competing demands, organize time, and work effectively to meet deadlines.
Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications.
Experience with media research and/or media monitoring.
Experience in coordinating the logistics for events.
Ability to communicate in French.
Normal hours of work for this position are in accordance with the Locally Engaged Staff (LES) regulations of 37.50 hours per week. Occasional overtime, including evenings and weekends, may be required with advance notice.
This position requires in-office presence –– remote work is not an option available due to operational requirement.
Conditions of Employment:
Conditions of employment must be met or complied with before being appointed to a particular position, and are to be maintained throughout the employment while being the incumbent of this position.
- Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period.
- Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada covering the entire employment period.
We offer a competitive salary, generous leave, 12 weeks of paid parental leave and a strong benefits package that includes medical, dental, long term disability and a retirement savings plan. Please find a summary of our benefits package and information on employment eligibility at: Jobs at our offices in the United States (international.gc.ca)
How to Apply
You must submit your application using the "Apply online" function. Only applications submitted via VidCruiter will be considered, unless a valid reason is presented and accepted prior to the closing date.
Do not include personal data such as; age, date of birth, gender, marital status, family status, religion or a picture in your application form, CV nor cover letter (as required). Please only include information relevant to the vacancy as requested in the job poster.
You must clearly demonstrate in answering the screening questions how you meet the education and experience factors listed in the essential and asset qualifications. You must provide specific examples to demonstrate clearly how you meet the qualifications. Global Affairs Canada cannot make any assumptions about your studies nor experience. Simply saying you have the required qualifications or listing your current duties will not be sufficient. Instead, you must provide concrete and detailed examples that clearly explain where, when, and how you gained the experience. No additional information will be sought beyond what you submit in your online application.
Candidates may be required to upload a CV and/or a cover letter in English or French. These documents may be used as a secondary source to validate the answers to the screening questions.
Applications which do not include all of the requested documents or information and/or which are not received by the closing date will be rejected.
Candidates who are unable to submit their application due to technical difficulties must report these to LES-E-Recruitment-WSHDC@international.gc.ca prior to the closing date. Failure to do so will result in the application being rejected.
Only applications submitted in one of the official languages of Canada will be accepted (English or French).
The language requirement for this position is identified under the essential qualifications (language). In consequence, the assessment process for this vacancy will be conducted in English.
Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
Candidates must provide an email address that accepts email from unknown users and regularly check their email, including spam folder.
Reference checks may be sought for candidates who succeeded all of the assessments.
Please note that the Embassy of Canada to the United States does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
Before an offer of employment can be made, successful candidates must provide a local residence address as proof of residence in the specified area of selection. This information is necessary to issue a letter of offer.
As recently announced by the Government of Canada, the Policy for Mandatory Vaccination: Canada and the Mission Network is suspended as of June 20, 2022. The Government of Canada will continue to assess the need for additional public health measures, including the possible reintroduction of a vaccination mandate at a later date.
We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please contact us at LES-E-Recruitment-WSHDC@international.gc.ca to request specialized accommodation. All information received in relation to accommodation will be kept confidential.
The results of this selection process may also be used to establish one or more pools of fully or partially qualified candidates for similar term, indeterminate, part-time or full-time openings at the Embassy of Canada to the United States which might arise following the completion of this selection process.
For Canadian citizens/residents and Canadian dual nationals, please note that it is your responsibility to enquire with the Canadian Revenue Agency about any possible taxation implications linked to an employment with the Government of Canada.