Accounting Assistant

Jude House Inc
Bel Alton, MD
Nov 17, 2022
Nov 30, 2022
Full Time
SUMMARY: Under the general supervision of the Director of Operations, the Accounting Assistant will be responsible for executing all duties on a professional level and works closely with the Operations Department Staff. This position carries out responsibilities in the following areas: undertakes a variety of both financial and non-financial tasks to help guarantee the organization's revenue. The accounting assistant assists with accounts payable, accounts receivable, and, as needed assist the billing Specialist with the monthly billing for Medicaid and private insurances and will also assist in initiating correspondence with the 3rd party claims processing company to submit claims and receive payments and secure authorization/reauthorization to complete the billing process. All other duties as assigned.EDUCATION AND EXPERIENCE: To qualify for the position, the candidate must have a high school diploma and a combination of additional professional education and experience. Five years progressive experience in accounting and/or related field. Working knowledge of accounting processes and software.CONDITIONS: The new hire will observe a ninety (90) day introductory period. With a satisfactory criteria-based performance evaluation, the accounting assistant will advance to a regular employee status. If the evaluation is not satisfactory, the accounting assistant may be terminated.SKILLS & ABILITIES:A cents € cents Has experience dealing with high volume demands.A cents € cents Excellent written and verbal communication skills.A cents € cents Knowledge of medical billing and coding preferred.A cents € cents Knowledge of accounting software and QuickBooks required.A cents € cents Strong organizational and planning skills.A cents € cents Knowledge of office administration and procedures.A cents € cents Excellent time management skills and ability to multi-task and prioritize work.A cents € cents Ability to utilize the Decision-Making Process.LANGUAGE SKILLS: The ability to communicate effectively both verbally and in written form with management, employees, patients, Board of Directors, and vendors is required.MATHEMATICAL SKILLS: Ability to work with mathematical concepts in the preparation of reports and data is required.REASONING ABILITY: Ability to prioritize and meet established deadlines; demonstrate proper professional judgment and discretion. Ability to identify problems and collect data.PHYSICAL DEMANDS: Will work in a clean, well-lit office environment. The job requires sitting approximately 70% of the time and walking or standing approximately 30% of the time. It requires lifting and carrying documents weighing up to 20lbs and/or air.PROFESSIONALISM/ACCOUNTABILITY: Meets annual regulatory and training requirements according to standards and policy. Demonstrates dependability. Demonstrates behaviors which value individuals' uniqueness, without regard to race, color, creed, age, gender, gender identity, sexual orientation, and/or position. Accepts responsibility for own actions and practices. Aligns own work with organizational goals. Respects the ideas, opinions, and privacy of all individuals. Maintains confidentiality and follows ethical standards.GENERAL JOB DESCRIPTIONA cents € cents Provide monthly revenue tracker spreadsheet by the 5th business day of the following month to generate invoices in QuickBooks for the prior month's services.A cents € cents Process and prepare financial and business forms for the purpose of checking account balances.A cents € cents Perform routine calculations for review as requested by the Operations Director.A cents € cents Update financial spreadsheets with daily transactions.A cents € cents Establish and maintain database of the organization's service providers, contacts, and other relevant informationA cents € cents Prepare bank statements for reconciliation by providing backup documentation to support transactions.A cents € cents File and organize all financial documents keeping it up to date.A cents € cents Help oversee and manage accounts conducting follow-up with department/division managers on status of current, past due invoices and other financial needs.A cents € cents Review incoming invoices for accuracy and completeness.A cents € cents Record accounts payable and accounts receivable in QuickBooks ensuring all approvals are completed prior to posting.A cents € cents Provide administrative support as needed.A cents € cents Participate in quarterly and annual audits as requested by management.A cents € cents Attend meetings; take minutes of meetings when required.A cents € cents Communicates (verbally and in writing) with clear and concise information.A cents € cents Addresses issues with tact and positive outcomes.A cents € cents Provides quality service when interacting with Jude House staff and external customersA cents € cents Represents The Jude House in a positive way within the organization, its clients and in the community.A cents € cents Meets educational and/or licensure requirements.A cents € cents Actively participates in individual/team discussions regarding workflows, policies, procedures demonstrating the ability to provide ideas and feedback to create or improve financial operationsA cents € cents Other duties as assigned.Job Type: Full-timePay: $45,000.00 - $50,000.00 per year