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Accounts Payable Clerk

The Hay Adams Hotel
Washington, DC
Closing date
Nov 30, 2022
*PositionScope*Responsible for the overall maintenance of the hotelA$ cents A cents ' not A cents " cents s accounts payable. Enforce the hotelA$ cents A cents ' not A cents " cents s purchasing policies. Ensure that all hotel payment obligations are processed in a timely manner. All duties as assigned by the Accounting Manager.*Essential Duties and Responsibilities**On a daily basis: *A$ 'A' | Process food & beverage invoicesA$ 'A' | Code and match purchase orders, packing slips to invoicesA$ 'A' | Purchase order log maintenanceA$ 'A' | Respond to all vendor inquiriesA$ 'A' | Fax and/or mail all folio requestsA$ 'A' | Assist guest with billing inquiries*On a weekly basis: *A$ 'A' | Process weekly demand/manual check runsA$ 'A' | Process & reconciliation of Limousine, Guest & Employee Valet invoicesA$ 'A' | Reconcile vendor monthly statements as they are received and resolve all outstanding invoicesA$ 'A' | Maintain check logA$ 'A' | Review departmental invoices with department managers for approval and signatures*On a monthly basis: *A$ 'A' | Process month-end closing and reportingA$ 'A' | Process F&B monthly checks to meet cityA$ cents A cents ' not A cents " cents s requirement by the 15thA$ 'A' | Process all other operations checksA$ 'A' | Maintenance of accounts payable filingA$ 'A' | Coordinate monthly outside storage pick-up*On an annual basis: *A$ 'A' | Process 1099A$ cents A cents ' not A cents " cents s for all outside contractorsA$ 'A' | Assist in the preliminary and annual Hotel audits performed by Independent AuditorsA$ 'A' | Accounts payable filing setup for the new calendar year*Qualifications: *1. Education: Bachelor of Science in Accounting or related Hotel experience2. Experience: Hotel experiences preferably in accounting or purchasing.3. Knowledge Skills and Abilities:A$ 'A' | Proficient in Microsoft Office (Word & Excel) or comparable spreadsheet and word processing softwareA$ 'A' | Good command of the English language both oral & written.A$ 'A' | Good communications and organizational skillsA$ 'A' | Ability to work independentlyA$ 'A' | Work well under pressureA$ 'A' | Ability to multi-taskA$ 'A' | Customer service oriented4. Other requirements:A$ 'A' | Able to work on weekends and/or holidays when necessaryA$ 'A' | Work well with othersA$ 'A' | Assist in other accounting dutiesJob Type: Full-timePay: $22.00 - $23.00 per hourBenefits:* 401(k)* 401(k) matching* Dental insurance* Disability insurance* Health insurance* Life insurance* Paid time off* Vision insuranceSchedule:* Monday to Friday* Weekend availabilityAbility to commute/relocate:* Washington, DC 20006: Reliably commute or planning to relocate before starting work (Required)Work Location: One location

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