Administrative Assistant

Sunshine Academy and Early Learning Center
Washington, DC
Nov 18, 2022
Nov 30, 2022
Full Time
Bilingual are welcome to apply*Administrative Assistant**Job Title: * Administrative Assistant*Classification: * Nonexempt*Term: * Full Time*Reports to: * Head of School*Summary: *The administrative assistant provides support in a wide range of office and school operations; coordinates and organizes office activities and coordinates flow of communications and information for the Head of School; provides support by planning, organizing, supervising and participating in the school office administrative operation; maintains confidentiality of sensitive and personal information; prepares and maintains a variety of records and reports related to assigned activities.*Responsibilities* *Performs diverse office-related managerial responsibilities within areas and limits of authority as delegated by the Head of School; coordinates and organizes office activities and coordinates flow of communications and information for the Head of School.** Coordinates and supervises the daily operation of the schoolA$ cents A cents ' not A cents " cents s attendance program in cooperation with the Family Engagement Specialist and Teaching Staff.* Handles routine issues and emergencies concerning employees and students, makes decisions independently or collaboratively and recommends action as appropriate.* Compiles information and prepares and maintains a variety of records and reports related to Infant and Toddler, and Pre-K programs: CACFPreports, forms as required by the USDA Child & Adult Food program.* Inputs a variety of information into an assigned system; assures accuracy of input and output data.* Maintains confidentiality of various aspects of school operation including sensitive and personal information.* Performs a wide variety of secretarial work, including typing and word processing, proofreading, filing, recording information and processing and distribution of correspondence.* Organizes and expedites the workflow of the Sunshine Early Learning Center and offers guidance and direction to other school personnel as needed.* Updates absence and timesheet information for assigned personnel.* Serves as a major program information resource person and liaison between departments, and Southeast ChildrenA$ cents A cents ' not A cents " cents s Fund* Disseminates accurate and timely information and direction to students, parents, staff and visitors.* Communicates with personnel and various outside agencies to exchange information, request and provide materials, coordinate activities and resolve issues or concerns.* Receives and greets visitors and provides information to parents and the public; screens correspondence and telephone calls for administrator and staff.* Establishes, maintains and assures proper use of confidential files including student, personnel records.* Secures substitutes in order to assure adequate coverage for school site; orients substitute personnel and provides keys and pertinent information.* Performs assigned financial duties and maintains invoices for families for child care hours, assigned financial records, school budgets and site accounts.* Prepares and submits purchase orders and work orders as assigned; prepares reimbursement requests and deposits according to established procedures.* Composes correspondence independently or with general instruction on a wide range of subjects requiring knowledge of procedures and policies of the Sunshine Early Learning Center; types and composes a variety of materials from verbal or written instruction.* Attends and participates in assigned meetings and training; prepares minutes from notes as required.* Updates and maintains multiple calendars as assigned; organizes appointments and meetings and makes arrangements for school visitations and facility use.* Assists with planning school events and field trips as needed; arranges travel for assigned personnel as required.* Answers questions and resolves situations involving students, parents, public, location staff and other personnel through knowledge of school policies and general rules and regulations.* Administers first aid, and dispenses approved medication to students in accordance with organizational policy as assigned.* Tracks and orders assigned school supplies according to established procedures and assures appropriate levels of supplies are maintained.* Operates a variety of office equipment including a copier, fax machine, two-way radio, computer and assigned software.* Conferences with parents/guardians of students concerning attendance, immunizations, /_/_/_/_/_/_* Assists the Head of School in establishing and sustaining relationships with the business community and other organizations to foster understanding and solicit support for students and their families.* Seeks ways to develop and sustain a climate of mutual respect between and among the students and adults who participate in the school.*Work Environment** Indoor/school office environment.* Constant interruptions.* The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.* Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.* The noise level in the work environment is usually moderate.*Physical Demands*The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.* Sitting, standing and walking for extended periods of time.* Dexterity of hands and fingers to operate assigned equipment and a computer keyboard.* Hearing and speaking to exchange information in person and on the telephone.* Reaching overhead and above shoulders to retrieve files and materials.* Bending at the waist, kneeling or crouching to file materials.* The employee must occasionally lift and/or move up to 25* Seeing to read a variety of materials.*Required education and experience** High school diploma or GED Certificate and three years of varied and increasingly responsible clerical or secretarial experience.*Additional eligibility qualifications** Valid First Aid/CPR certification from an authorized agency.* Certified Administrative Professional (CAP) certificationPersonal qualities of top candidates* *Positive, Goal-Oriented Relationships: * Engages in mutually respectful, positive, goal-oriented partnerships with families to promote positive child and family outcomes.Self Reflective and Self-Aware: *Thinks about own reactions internally to improve self and practice; understands strengths, areas of growth and development, knows what one feels in a particular moment and intensity of emotions; thinks about whether one reacts based on emotional state or pause and wait until one can regulate and then think through solutions.** *Leadership and Advocacy: *Works alongside parents to build on their strengths as advocates for their families and as leaders in the program and community.* *Culturally Responsive: * Works to learn deeply about individual children and familiesA$ cents A cents ' not A cents " cents constellation, history, languages, cultural routines to support each and every child feel visible, valued and represented in the classroom community to hear they matter to the adults around them.* *Adaptability: *Excels in constantly changing environments and adapts flexibly in shifting projects or priorities to meet the needs of a dynamic transformation effort; comfortable with ambiguity and non-routine situations.* *Teamwork: *Increases the effectiveness of surrounding teams through collaboration, constant learning and supporting others; sensitive to diversity in all its forms; respects and is committed to learning from others.* *Dependability: *Does whatever it takes to consistently deliver with high quality under tight deadlines; successfully manages own projects through strong organization, detailed work plans, and balancing of multiple priorities*.** *Communication and Customer Service Skills: * Communicates clearly and compellingly with diverse stakeholders in both oral and written forms; anticipates and responds to customer needs in a high-quality and courteous manner.*Notice of non-discrimination.* In accordance with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, Title II of the Americans with Disabilities Act of 1990, and the DC Human Rights Act of 1977, as amended, District of Columbia Official Code Section 2-1401.01 et seq. (Act), the District of Columbia Public Schools (DCPS) does not discriminate on the basis of actual or perceived: race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, family status, family responsibilities, matriculation, political affiliation, genetic information, disability, source of income, status as a victim of an interfamily offense, or place of residence or business. Sexual harassment is a form of sex discrimination, which is prohibited by the Act. In addition, harassment based on any of the above-protected categories is prohibited. Discrimination in violation of the aforementioned laws will not be tolerated. Violators will be subject to disciplinary action. The following office has been designated to handle inquiries regarding non-discrimination policies: Human Resource Department, Sunshine Early Learning Center/ Southeast ChildrenA$ cents A cents ' not A cents " cents s Fund, 4224 6th St SE, Washington, DC 20032,_(202) 561-1100_/_Job Type: Full-timePay: $17.00 - $22.00 per hourBenefits:* Dental insurance* Health insurance* Paid time off* Parental leaveSchedule:* 8 hour shiftAbility to commute/relocate:* Washington, DC 20032: Reliably commute or planning to relocate before starting work (Required)Experience:* Customer service: 1 year (Required)Work Location: One location

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