Contract Close-out Administrator

San Antonio, TX, United States of America
Nov 23, 2022
Dec 23, 2022
Full Time
Contract Close-out Administrator
Job Profile:
Acquisition Analysis P2

JR Type:
Job Category:
Minimum Clearance Required to Start:
Percentage of Travel Required:
Type of Travel:
Program/Opportunity Name:
Program | Acquisition Support Group
Referral Bonus Plan:

Job Description:

What You'll Get to Do:

You will be an important part of the 772nd Enterprise Sourcing Squadron (ESS) support team, the group that is responsible for executing enterprise-wide, installation strategic contracts for Air Force bases in the continental United States, also supporting Air Force medical contracting, the Air Force Civil Engineering Support Agency and the Defense Technical Information Center.

More About the Role:

You will provide support for contract closeout, de-obligation of Un-obligated Obligation (ULO) / Undelivered Orders (UDOs) and other post-award contract administrative services in support of contract completion and closeout to include functions associated with auto-closeout actions, digital imagining of contracts, and acquisition related documentation for contracting correspondence in accordance with closeout policies and procedures in the Department of Defense Contract Closeout Guidebook. Additionally, you will proofread records, forms, documents and sort contract records and assist with other tasks related to contract closeout as specified by the Government. You may be required to utilize Electronic Data Access (EDA), Wide Area Workflow (WAWF) and myInvoice applications contained within the Procurement Integrated Enterprise Environment (PIEE). Typically, you will:
  • Coordinate with the Defense Finance and Accounting Service (DFAS) and other paying activities to obtain payment histories of invoices and/or vouchers and validate status of payments/invoices through various other information systems;
  • Coordinate with the Defense Contract Audit Agency (DCAA) and Defense Contract Management Agency (DCMA), if applicable to verify audit status, and/or final project acceptance by the Government;
  • Request and obtain missing documentation required for closeout, follow up with information requests from internal/external customers, and assist with inquiries regarding contract closeouts;
  • Prepare closeout documents, including inputting de-obligations into the contract writing system, preparing draft DD Form 1594s, release of claims, memos for record, and any other documentation deemed necessary for Contracting Officer (CO) approval;
  • Coordinate with the CO, Contracting Officer Representative (COR) and appropriate business/vendor to obtain required information and signatures;
  • Take inventory and physically account for all close-out files, pending close-out and closed out files in retention;
  • Maintain an inventory identifying the date file is received into close-out, and file location and provide the Government a complete inventory report identifying the contract number, number of folders associated with contract, and file location;
  • Input accurate details into the Contract Closeout SharePoint Tracking System;
  • Assist with review of audit findings from DCAA and assist with research to support the CO's final determination, preparing draft responses, and correspondence for CO approval;
  • Maintain a tracking list of all contract close-out, identifying the total number of close-out, pending close-out, and close out in retention;
  • Place files ready for staging in properly secured designated location and labeled boxes for transport to the storage facilities in the local areal;
  • Inventory, track, and maintain a report of contracts in retention at the warehouse and ready to be destroyed in accordance with FAR close out retention periods; and
  • Prepare files ready for destruction in properly secured and labeled boxes for transport to the shred/burn facilities in the local area and input the updated inventory items in the SharePoint Warehouse Inventory Tracking system.

You'll Bring These Qualifications:

  • Minimum three (3) years of Contract Closeout experience including complex cost and fixed price contracts; and
  • BA/BS degree (Six (6) years of directly related experience may be substituted for the educational requirements).

These Qualifications Would be Nice to Have:
  • Master's degree; and
  • Completed/adjudicated Tier 1 background check (NACI).

*This position description is not an active opening but is representative of positions within CACI that are consistently available. Individuals who apply may also be considered for other positions at CACI.

What We Can Offer You:

- We've been named a Best Place to Work by the Washington Post.

- Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives.

- We offer competitive benefits and learning and development opportunities.

- We are mission-oriented and ever vigilant in aligning our solutions with the nation's highest priorities.

- For over 55 years, the principles of CACI's unique, character-based culture have been the driving force behind our success.

Company Overview:

CACI is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities.

As a federal contractor, CACI is subject to any federal vaccine mandates or other customer vaccination requirements. All new hires are required to report their vaccination status.

Similar jobs